City Council Minutes of June 11, 2018

Date: 
June 11, 2018

MINUTES OF THE CITY COUNCIL MEETING

JUNE 11, 2018

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 11, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Carlin, Pfeifer, Kvamme, Johnson, and Mayor Zieman.  Absent was Councilmember Grams.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Johnson, to approve the agenda as modified.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Brand, seconded by Carlin, to approve the minutes of the May 29, 2018 regular City Council meeting with one correction to the spelling of the last name of one of the visitors.  With all in favor, the motion carried and the minutes were approved as corrected.  A complete copy of the minutes of the May 29, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Public Hearing:  Issuance of Revenue Obligations by the City of Bethel- City Administrator Prafke indicated that the bond issuer had withdrawn their request for the public hearing and as such, the hearing, although it had been published in the St. Peter Herald and posted on the City’s website, would be cancelled.

Consent Agenda – In motion by Johnson, seconded by Brand, Resolution No. 2018-86 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-86 is contained in the City Administrator’s book entitled Council Resolutions 22.

Jefferson Avenue/Gardner Road Improvements Project Acceptance – City Engineer Domras recommended final acceptance of the Jefferson Avenue/Gardner Road Improvements Project in the final amount of $499,598.68 and requested authorization to make final payment to OMG Midwest in the amount of $24,979.93 at such time as the turf was established by 70% as required by the contract.  Domras indicated the State LRIP program, which funded about half of the costs of the project, was asking for finalization so the grant program could be closed out.  Water Utilities Superintendent Knutson indicated that the specialty plantings that had been included in the project next to the Gustavus arboretum would take three years to establish.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2018-87 entitled “Resolution Accepting The Jefferson Avenue/Gardner Road Project As Completed And Authorizing Final Payment To The Contractor“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-87 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Assistance Request:  The Ride Across Minnesota (RAM) – City Administrator Prafke recommended approval be provided for assistance requested by the Chamber of Commerce for the Ride Across Minnesota bike event to be held July 15th and 20th in Gorman Park.  Prafke noted the fundraising event had previously had stops in Saint Peter, but this year the event would be in Gorman Park (versus Minnesota Square Park) and Saint Peter would be the first and last days of the event.  Prafke stated the request included temporary closure of a portion of South Fifth Street, designated parking for the event, camping overnight in the park, use of the Community Center throughout the night, music, vendors, mosquito spraying, and use of Community Center showers and electricity in the park.  In motion by Carlin, seconded by Brand, Resolution No. 2018-88 entitled “Resolution Approving City Assistance For The Ride Across Minnesota (RAM) Event“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-88 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 N 3rd Street Improvement (Broadway to Chatham) Bid Award – City Engineer Domras recommended award of the bid for the 2018 North Third Street Improvement (Broadway to Chatham) Project to Hoffman Concrete, Inc. in the amount of $99,043.12. Domras stated City staff would be doing a portion of the project which included improving pedestrian access to meet Americans With Disabilities Act standards.  Domras indicated the project would be funded in part by assessment to benefitting property owners and waivers of assessment had been received from all but one property owner.  In motion by Kvamme, seconded by Carlin, Resolution No. 2018-89 entitled “Resolution Awarding Bid For 2018 N. 3rd Street Improvements (Broadway To Chatham) Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-89 is contained in the City Administrator’s book entitled Council Resolutions 22.

Traverse Green Subdivision Spec Homes Basements – Community Development Director Wille presented the Economic Development Authority recommendation to work with Southwest Minnesota Housing Partnership on a process that would allow for completion of unfinished basements in the EDA’s speculative homes in Traverse Green Subdivision.  Wille noted that interested parties appear to lose interest when discovering the basements are unfinished space in the houses and staff and SWMHP staff felt the $22,000-$25,000 in additional work would allow for quicker sale of the homes.  Wille indicated the process would involve sale of the existing EDA spec homes to SWMHP who would then, unencumbered by the City’s bidding requirements, arrange for finishing of the basement for pre-qualified buyers who want a finished basement.  Wille noted SWMHP would charge a 5% construction management fee on the work.

In motion by Carlin, seconded by Pfeifer, Resolution No. 2018-90 entitled “Resolution Establishing Process For Sale Of Economic Development Authority Speculative Homes To Southwest Minnesota Housing Partnership To Provide For The Finishing Of The Basements And Subsequent Resale To Prequalified Households“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-90 is contained in the City Administrator’s book entitled Council Resolutions 22.

Traverse Green Subdivision Realtor Fees – Community Development Director Wille recommended Resolution No. 2018-20, which established a $1,500 realtor fee for realtors who sell any of the City spec homes in Traverse Green Subdivision, be rescinded and a new fee of 2% of the sale price be established.  Wille reported area realtors felt the flat fee was too low and cited their normal 2% fee was more appropriate.  Councilmember Pfeifer objected to the change indicated his belief that the homes in Traverse Green Subdivision were developed to be “affordable” and adding an additional cost made them less so.  In motion by Carlin, seconded by Brand, Resolution No. 2018-91 entitled “Resolution Rescinding Resolution No. 2018-20 And Establishing A 2% Realtor Referral Fee For Assistance With The Marketing, Showing, And Sale Of The Economic Development Authority’s Speculative Homes Within Traverse Green Subdivision“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-91 is contained in the City Administrator’s book entitled Council Resolutions 22.

Job Description Modification:  Billing Clerk – Finance Director Vogel requested modifications to the job description for the position of Billing Clerk that would allow more flexibility in degrees as a desired qualification for the position.  Councilmembers suggested that a degree in Economics might be equally desirable as degrees in Accounting, Business or Finance.  In motion by Carlin, seconded by Kvamme, Resolution No. 2018-92 entitled “Resolution Authorizing Modifications To Billing Clerk Job Description“ was introduced with the addition of the language “….or related field” added under Desired Qualifications for degrees that would qualify.  Upon roll call, with all in favor, the Resolution was declared passed and adopted with the additional language in the description.  A complete copy of Resolution No. 2018-92 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Assistance Request:  Veterans Memorial Dedication – City Administrator Prafke recommended limited approval of a request from the Veterans Memorial Committee for City assistance for their dedication event on July 1st.  Prafke noted the recommendation was to limit the closure of College Avenue to 7:00 a.m. – 4:00 p.m. the day of the event, Public Works to deliver barricades to the park that would be put up by the event organizers; and the City to contact MnDOT to request road closure message boards along Highway 169 the day of the event. 

Councilmember Brand expressed concerns that the location of the stage next to Highway 169 would make it difficult for attendees to hear the program.  Prafke described the portable stage that was on loan from the City of North Mankato for the event which was enclosed on three sides and would direct all sounds out towards the crowd.  In motion by Johnson, seconded by Brand, Resolution No. 2018-93 entitled “Resolution Authorizing City Assistance For Veterans Memorial Dedication Event“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-93 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reported on the groundbreaking ceremony for the new Best Western Plus Hotel being construction along Old Minnesota Avenue north of West St. Julien Street.

Pool Opening Day – City Administrator Prafke reported the opening day for the City’s outdoor pool had been a mix of rain and sunshine and that an alternate grand opening would be scheduled to allow for all the opening day activities to take place.

City Administrator Prafke reminded Councilmembers to include the interview process for the Recreation and Leisure Services Director on their calendars on June 26th.

Councilmember Johnson expressed thanks for the new sidewalk surrounding Veteran’s Memorial Park which had indicated was used regularly.

There being no further business, a motion was made by Pfeifer, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:57 p.m.