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MINUTES OF THE CITY COUNCIL MEETING

DECEMBER 12, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 12, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Gover, Pfeifer, Brinker, Strand and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Gover, seconded by Pfeifer, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Douglas, seconded by Gover, to approve the minutes of the November 28, 2005 regular City Council meeting. Councilmember Gover questioned the size of the “neighborhood parks” planned as part of the Parks Master Plan, which the minutes indicated would be 2.7 acres in size. Public Works Director Giesking indicated the correct size should be 12 acres. With all in favor, the motion carried with the correction. A complete copy of the corrected minutes of the November 28, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Public Hearing: Reassessment Of Costs For WELCO West and Windsor Pond II Subdivision- Mayor Hawbaker opened the continuation of the public hearing on reassessment of costs for the WELCO West and Windsor Pond II subdivisions at 7:01 p.m. City Administrator Prafke indicated staff was again requesting additional time to ensure the final assessment amounts were correct and recommended the hearing be continued until January 9, 2006. A motion was made by Pfeifer, seconded by Gover, to continue the hearing until the January 9, 2006 regular meeting. With all in favor, the hearing was continued at 7:03 p.m.

 

Consent Agenda - In motion by Brinker, seconded by Gover, Resolution No. 2005-187 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. City Administrator Prafke indicated that two of the license renewal applicants had failed to turn in their documentation and the licenses would not be issued if the applicants failed to submit the correct paperwork and fees. Prafke also addressed the separation agreement for Patricia Rosenow and indicated the agreement was being recommended for economic reasons based on the amount of City expense for attorneys should the hearing process continue. Prafke indicated execution of the agreement did not indicate either party being right or wrong. Councilmember Brinker commented on how fortunate the City was to receive a large donation from the Ted Moline estate. A complete copy of Resolution No. 2005-187 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Public Works Energy Conservation Lighting Project Bid Award - Public Works Director Giesking recommended the Council accept the bid of Steffen Electric for the Public Works Energy Conservation Lighting Project in the amount of $46,538 to be funded by $4,000 from Environmental Services, $2,100 from the Water utility, $4,105 in SMMPA rebates, and $36,333 in Electric utility reserve funds. Giesking indicated the project was expected to save $2,800 in lighting costs on an annual basis. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-188 entitled “Resolution Awarding Bid For Public Works Energy Conservation Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-188 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Final Acceptance WELCO North Subdivision Project - Public Works Director Giesking indicated the WELCO North Subdivision project, which had been privately constructed and financed by the developer, had been completed as per the City’s specifications. Giesking recommended the City accept the project as completed. In motion by Brinker, seconded by Strand, Resolution No. 2005-189 entitled “Resolution Accepting The WELCO North Subdivision Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-189 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Windsor Pond Second Addition Project Change Order - Public Works Director Giesking recommended the Council approve a change order for the Windsor Pond Second Addition Project in the amount of $1,501.70 for curb and gutter damage caused by snowplows last winter. Giesking indicated the City would be responsible for $274 of the change order amount and the remainder would be included in the contract price. In motion by Strand, seconded by Gover, Resolution No. 2005-190 entitled “Resolution Approving Change Order Number Two For The Windsor Pond Second Addition Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-190 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Windsor Pond Second Addition Project Final Acceptance - Public Works Director Giesking indicated the Windsor Pond Second Addition Project had been completed as per the plans and specifications and recommended acceptance of the project and authorization for final payment to the contractor in the amount of $21,215.32. Giesking indicated the total project cost was $335,914.06. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-191 entitled “Resolution Accepting The Windsor Pond Subdivision Second Addition Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-191 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Final Acceptance WELCO West Subdivision Project - Public Works Director Giesking recommended acceptance of the WELCO West Subdivision Project and authorization for final payment to the contractor in the amount of $57,520.45. Giesking indicated the City was responsible for $3,400 of the cost for snow plow damage and the final project cost of $782,989.96 included change order costs. In motion by Strand, seconded by Gover, Resolution No. 2005-192 entitled “Resolution Accepting The WELCO West Subdivision Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-192 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Water Standby Generator Power Project Change Order - Public Works Director Giesking indicated the contractor on the Water Standby Generator Power Project had identified a portion of the work which could be eliminated from the project and which would reduce the contract amount by $2,588. In motion by Douglas, seconded by Gover, Resolution No. 2005-193 entitled “Resolution Approving Change Order Number One For The Water Standby Generator Power Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-193 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006 Tax Levy/Budget Adoption - Finance Director O'Connell presented the proposed tax levy collectible in 2006 with a levy amount of $1,693,321 which was a $67,408 reduction from the preliminary levy amount. O’Connell indicated the reduction was due to a reduction in fire relief pension requirements and a $60,000 transfer from the water, wastewater and electric utility funds. In motion by Douglas, seconded by Strand, Resolution No. 2005-194 entitled “Resolution Adopting Final 2005 Tax Levy Collectible In 2006“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-194 is contained in the City Administrator’s book entitled Council Resolutions 15. Councilmember Strand pointed out that the Council had discussed the proposed levy in greater detail on several occasions since adoption of the preliminary levy in September.

 

Finance Director O'Connell presented the proposed general, special revenue, debt service and capital funds budgets for the 2006 fiscal year. O’Connell pointed out that the $16,006,145 budget was funded 10.6% by the property tax levy with the remainder of the revenue coming from other sources. In motion by Gover, seconded by Strand, Resolution No. 2005-195 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds And Capital Funds For The 2006 Fiscal Year“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-195 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006 Municipal Fee Schedule - City Administrator Prafke presented the proposed 2006 municipal fee schedule and indicated modifications from the 2005 fees were being recommended including establishment of water, sewer and electric access fees which would be effective March 31, 2006, elimination of various Recreation and Leisure Services fees which would be established by the director as programs and classes are scheduled, a slight increase in camping fees for Riverside campground, and an increase in the fee for assessment searches. In motion by Douglas, seconded by Gover, Resolution No. 2005-196 entitled “Resolution Establishing Year 2006 License Fees, Permit Fees, And Other Charges For Municipal Services“, was introduced with removal of the dog and cat licensing fees. Councilmember Douglas objected to having different fee levels for spayed/neutered animals versus intact animals. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-196 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

In motion by Kvamme, seconded by Strand, Resolution No. 2005-197 entitled “Resolution Establishing Year 2006 License Fees, Permit Fees, And Other Charges For Municipal Services“, was introduced. The resolution established dog and cat licensing fees. Upon roll call, Councilmembers Strand, Pfeifer, Kvamme, Gover and Brinker voting aye, Councilmember Douglas and Mayor Hawbaker voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-197 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Zoning Amendment: Off-Street Parking Requirements - Community Development Director Wille presented the Planning Commission recommendation for approval of a petition by Lantern Development to modify City Code off-street parking requirements for retail businesses so that one parking space is required for every 300 square feet of gross floor area. Wille indicated that under current regulations the business proposed by Lantern Development would be required to have over 100 off-street parking spaces and the proposed regulations would require only 30 spaces. Wille also indicated the Planning Commission was reviewing establishment of “gateway standards” so that businesses that back up to a major roadway such as Highway 169 would be required to do landscaping and other screening activities to ensure the area doesn’t look like an alleyway from the highway. Wille pointed out Lantern Development was voluntarily complying with the Planning Commission proposal. Ken Dahlgren, 617 North 9th Street, addressed the Council and strongly encouraged adoption of the ordinance while indicating his belief the requirements would help make business development on the north end of the community easier. Dahlgren praised City staff for their “excellent work” and indicated the development would not be happening without the assistance of staff. Lewis Seely, 101 West Locust Street, spoke to the Council on behalf of Northern Con-Ag which owns property directly across the street from the Lantern Development property. Seely expressed support for the modification and indicated his belief it was “a very positive step for future development”. Chamber of Commerce President Larry Haugen spoke to the Council to indicate the Chamber’s support of the amendment which he felt was beneficial to overall business development in the community and indicated the Chamber was very supportive of the Planning and Zoning Commission’s proposed screening requirements. Haugen also echoed praise for the work done by City staff. In motion by Brinker, seconded by Gover, Ordinance No. 384, Second Series entitled “An Ordinance Amending Saint Peter City Code, Section 11.76, ‘Off-Street Parking Area Required’”, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 384, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

North Industrial Park Subdivision Plat Correction - Community Development Director Wille presented the Planning Commission recommendation for approval of a correction to the plat of North Industrial Park Subdivision. Wille indicated an error had been made on the dimensions of one of the lots and a Land Surveyor’s Certificate of Correction had been completed. In motion by Douglas, seconded by Strand, Resolution No. 2005-198 entitled “Resolution Accepting A Correction To The Plat Of The North Industrial Park Subdivision“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-198 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Construction Standards Modifications - Public Works Director Giesking recommended adoption of additional City construction standards and modification to some existing standards that are necessary to meet State requirements. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-199 entitled “Resolution Approving Additional Construction Standard Detail Sheets And Modifying Some Existing Standards“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-199 is contained in the City Administrator’s book entitled Council Resolutions 15. Councilmember Brinker questioned whether adoption of the standards would impact any current projects being bid. Giesking indicated the standards would only be applied to new projects.

 

Snow Emergency Route Designation - City Administrator Prafke recommended modification to the snow emergency route designation to address the addition of new roadways in the community. Prafke also pointed out that Councilmember Kvamme wished to rewrite the listing of snow emergency routes so that the list is consistent from north to south and east to west. In motion by Kvamme, seconded by Gover, Ordinance No. 385, Second Series entitled “An Ordinance Amending Saint Peter City Code, Section 9.10 Subdivision 1 Entitled ‘Snow Emergency’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 9.99, Which, Among Other Things, Contain Penalty Provisions”, was introduced with the rewritten route description. Councilmember Gover questioned why the Broadway designation ended at Fourth Street and not Third Street. Giesking pointed out that the 200 block of Broadway was part of the downtown district which was addressed separately in City regulations. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 385, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

Non-Union/Non-Contract Employee Step Wage Increases - City Administrator Prafke presented his recommendation for non-union/non-contract employee step wage increases to be effective January 1, 2006. Prafke indicated the step increases were grouped into four ranges based on pay equity points and the proposed increases ranged from 1.1% to 1.3%. In motion by Gover, seconded by Kvamme, Resolution No. 2005-200 entitled “Resolution Authorizing Step Pay Increase For Certain Employees“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-200 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

End Of Year Accounts Payable - City Administrator Prafke recommended authorization be provided for payment of end of the year accounts payable after review by the City Administrator, Finance Director and Mayor so as to make payment to vendors in a timely manner. Prafke pointed out the disbursement list would be presented to the Council at the January 9, 2006 regular meeting for approval by the entire Council. In motion by Douglas, seconded by Strand, Resolution No. 2005-201 entitled “Resolution Authorizing Payment Of End Of Year Accounts Payable“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-201 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Accounts Payable Write-Off - Finance Director O'Connell recommended miscellaneous accounts receivable totaling $4,121.81 be written off as bad debts. O’Connell indicated some of the amounts were four years old and staff would continue attempts to recover the funds. In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-202 entitled “Resolution Authorizing Writing Off Of Miscellaneous Accounts Receivables“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-202 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase - Finance Director O'Connell recommended authorization be provided for $10,000 in training expenses associated with the purchase of the new utility billing, payroll and accounts receivable software to be funded by the 2005 equipment certificate and the various utility funds. In motion by Gover, seconded by Strand, Resolution No. 2005-203 entitled “Resolution Authorizing 2005 Equipment Certificate Purchase Including Travel Expenses From InCode-Tyler Technology, Inc. For Installation, Data Conversion And Software Training“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-203 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Closed Session: Union Contract Negotiations - In motion by Brinker, seconded by Pfeifer, Resolution No. 2005-204 entitled “Resolution Calling For Closed Session“, was introduced. The closed session was being called as provided for in State Statutes to discuss Parks, Streets, and Utilities Union contract negotiations. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-204 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

The Council adjourned to closed session to discuss the Parks union contract at 8:16 p.m. The Council returned to open session at 8:21 p.m.

 

The Council adjourned to closed session to discuss the Streets union contract at 8:22 p.m. The Council returned to open session at 8:28 p.m.

 

The Council adjourned to closed session to discuss the Utilities union contract at 8:28 p.m. The Council returned to open session at 8:38 p.m.

 

2006-2008 Parks Union Contract - City Administrator Prafke recommended approval of the 2006-2008 Parks Union contract. Prafke reviewed the proposed modifications to the contract which included a 3% wage increase each year of the contract. In motion by Strand, seconded by Kvamme, Resolution No. 2005-205 entitled “Resolution Approving Execution Of 2006-2008 Contract Between International Union Of Operating Engineers Local No. 70 (Parks) And The City Of Saint Peter“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-205 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006-2008 Streets Union Contract - City Administrator Prafke recommended approval of the 2006-2008 Streets Union contract. Prafke reviewed the proposed modifications to the contract which included a 3% wage increase each year of the contract and a stipulation regarding overtime pay for working on the Fourth of July. In motion by Brinker, seconded by Douglas, Resolution No. 2005-206 entitled “Resolution Approving Execution Of 2006-2008 Contract Between International Union Of Operating Engineers Local No. 70 (Streets) And The City Of Saint Peter“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-206 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006-2007 Utilities Union Contract - City Administrator Prafke recommended approval of the 2006-2007 Utilities Union contract and reviewed the proposed modifications to the contract which included a 3% wage increase each year of the contract. In motion by Strand, seconded by Gover, Resolution No. 2005-207 entitled “Resolution Approving Execution Of 2006-2007 Contract Between International Union Of Operating Engineers Local No. 70 (Utilities) And The City Of Saint Peter“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-207 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Councilmember Recognition - Mayor-elect Strand presented engraved clocks as gifts of appreciation to outgoing Councilmembers Mary Gover and Joel Brinker and outgoing Mayor Jerry K. Hawbaker as part of their last Council meeting. Councilmember Brinker indicated it had been an honor to be part of the City Council, thanked the citizens of Saint Peter for allowing him to work with the City and indicated he would be “keeping an eye on the new Council” in the future. Councilmember Gover said it had been an honor and a pleasure to serve on the Council and she would greatly miss being able to serve. Gover said she would treasure the memories. Mayor Hawbaker indicated he had worked hard to be the “people’s Mayor” and always took into consideration the effect the Council’s actions would have on the people of Saint Peter. Hawbaker thanked the public for letting him be Mayor.

 

Reports

 

City/School/Gustavus Meeting - Councilmember Gover reported on discussion at the City/School/Gustavus meeting which included shared outdoor fields, senior housing plans, plans for Active Aging programs, and architectural services for renovation of the old nursing home for use by the School District. Councilmember Strand indicated discussion had also taken place on the issue of diversity in the community.

 

Upcoming Council Activities Calendar - City Administrator Prafke reviewed the upcoming calendar of Council activities including the goal session, Council reception, new Councilmember orientation and the Newly Elected Officials conference.

 

LMC Conference - Councilmember Gover indicated she had received quite a bit of information at the League of Minnesota Cities (LMC) conference and had attended sessions on engaging the community and the generation gap.

 

There being no further business, a motion was made by outgoing Councilmember Gover, seconded by outgoing Councilmember Brinker, to adjourn at 8:59 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 28, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 28, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Gover, Pfeifer, Brinker and Mayor Hawbaker. Absent was Councilmember Strand. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Brinker, seconded by Gover, to approve the minutes of the November 10, 2005 special City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the November 10, 2005 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

A motion was made by Gover, seconded by Douglas, to approve the minutes of the November 14, 2005 regular City Council meeting. Councilmember Gover corrected the minutes to reflect the absence of Councilmember Pfeifer and asked that the information in the paragraph on “Registered Land Survey No. 57 Acceptance” be corrected to indicated Parcel C “may” be used for a senior housing project rather than “would” be used for senior housing. With all in favor, the motion carried. A complete copy of the corrected minutes of the November 14, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Public Hearing: Reassessment Of Costs For WELCO West and Windsor Pond II Subdivision- Mayor Hawbaker opened the continuation of the public hearing on reassessment of costs for the WELCO West and Windsor Pond II subdivisions at 7:02 p.m. City Administrator Prafke indicated staff was again requesting additional time to ensure the final assessment amounts were correct and recommended the hearing be continued until December 12, 2005. A motion was made by Brinker, seconded by Gover, to continue the hearing until the December 12, 2005 regular meeting. With all in favor, the hearing was continued at 7:03 p.m.

 

Consent Agenda - In motion by Douglas, seconded by Pfeifer, Resolution No. 2005-176 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-176 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Wastewater Ponds Biosolids Removal Project Change Order - Public Works Director Giesking recommended approval of Change Order No. 2 for the Wastewater Ponds Biosolids Removal Project which would result in a deduction of $20,655 from the contract cost. Giesking also recommended the Council accept the project as finished and authorize final payment in the amount of $37,910 to the contractor. Giesking indicated the final project cost was $1,671,408.60 and the Minnesota Pollution Control Agency had declared the site to be non-hazardous. In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-177 entitled “Resolution Approving Change Order Number Two For The Wastewater Ponds Biosolids Removal Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-177 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Wastewater Ponds Biosolids Removal Project Final Acceptance - In motion by Gover, seconded by Pfeifer, Resolution No. 2005-178 entitled “Resolution Accepting Wastewater Ponds Biosolids Removal Project And Authorizing Final Payment“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-178 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Revolving Loan Subordination Request: MS & GS Enterprises - City Administrator Prafke presented the Economic Development Authority recommendation to approve a request by MS & GS Enterprise to subordinate a City revolving loan to a new bank loan in the amount of $80,000. Prafke indicated MS & GS had sufficient value in their building to meet all loan obligations and was current on their loan payments. In motion by Kvamme, seconded by Gover, Resolution No. 2005-179 entitled “Resolution Approving Subordination Of City Held Mortgage Facilitating The Refinancing Of The MS & GS Enterprises, Inc. (Exceed Packaging) Debt“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-179 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Upper Water System Improvement Project Engineering - Public Works Director Giesking indicated the City’s upper water system was reaching maximum capacity due to increased growth in that portion of the City and the Regional Treatment Center being connected to the water system. Giesking recommended Bolton and Menk be retained to provide preliminary engineering services including preparation of plans and specifications, receipt of bids and construction management for a project to improve the upper water system for an hourly fee not to exceed $75,000. Giesking also pointed out Bolton and Menk would be utilizing the services of sub-contractors including Kaeding and Associates, Wentz and Associates and LS Engineers and the work would include pump replacement, roof replacement and modifications to the HVAC system and piping for an anticipated project cost of $484,546. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-180 entitled “Resolution Retaining Engineer To Prepare Plans And Specifications, Receive Bids, And Complete Construction Management For The Upper System Improvements Project Located At Greenhill Pumping Station“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-180 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Public Recreation Facilities Standards Modification - Public Works Director Giesking presented the modification to the Standards For Public Recreation Facilities, which is part of the Parks Master Plan, and which included the designation of mini-parks as requested by the City Council. Councilmember Kvamme requested the designation description be further modified to read “Mini-Parks: Used to address limited, isolated, or unique recreation needs. Between 2,500 square feet and three acres in size. Should be in a residential setting and be located on a sidewalk or trail for the purpose of providing additional green space in residential areas. The service area would be eight blocks (3,500 feet in diameter centered on the park).” In motion by Kvamme, seconded by Gover, Resolution No. 2005-181 entitled “Resolution Adopting Revisions To Standards For Public Recreation Facilities“, was introduced. Councilmember Gover also requested that the word right-of-way, which was in the document as “row”, be spelled out. Upon roll call, with all in favor, the Resolution was declared passed and adopted with the modifications suggested. A complete copy of Resolution No. 2005-181 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Parks Master Plan Adoption - Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation for adoption of the Parks Master Plan which had been developed to address the growth areas of the City and encompassed 2,900 acres and recommended the addition of 134 acres of added parkland and up to 30 acres of mini-parks. Giesking pointed out some highlights of the plan including identifying the Hallett’s Pond area as a City park, inclusion of specialty parks including BMX, skateboard and dog parks, an additional four neighborhood parks up to 12 acres in size, an 80 acre community park/sports complex, identification of seventeen natural resource areas and a 50’ wide greenway trail system tying all the parks together In motion by Kvamme, seconded by Brinker, Resolution No. 2005-182 entitled “Resolution Adopting Parks Master Plan Update“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-182 is contained in the City Administrator’s book entitled Council Resolutions 15. Councilmember Brinker pointed out that he hoped the Council would see the Parks Master Plan as a “living, breathing document” similar to the comprehensive plan.

 

Public Works Energy Conservation Lighting Project Bid Award - Public Works Director Giesking recommended awarding the bid for the Public Works Energy Conservation Lighting Project to Steffen Electric in the amount of $46,538 to be funded from a combination of sources including SMMPA rebates, electric reserves, and water and environmental services funds. A motion was made by Douglas, seconded by Pfeifer, to introduce a resolution entitled “Resolution Awarding Bid For Public Works Energy Conservation Lighting Project“. Councilmember Kvamme indicated the Council had discussed upgrading the lighting at Public Works two years ago as part of an overall improvement of the Public Works site. Kvamme asked the Council to take time to discuss the entire project to determine where the lighting project fits into the overall scheme. Mayor Hawbaker expressed concern about spending $46,000 in a tough budget year and indicated his belief that the money could be spent more wisely. A motion was made by Kvamme, seconded by Gover to table action on the bid award until the Council could have further discussion on the larger project for improvements at the Public Works site at a workshop session. Councilmember Pfeifer indicated his belief that it was important to look at the project because of the availability of SMMPA rebates and safety concerns for employees. Pfeifer also pointed out that there would be an 8 year payback on the cost. With Councilmembers Brinker, Gover, Kvamme and Mayor Hawbaker voting aye, Councilmembers Pfeifer and Douglas voting nay, the motion carried.

 

Coffee Shop Request For Proposals - City Administrator Prafke requested authorization to issue a request for proposals (RFP) for establishment and operation of a coffee shop in the Community Center to replace Java Central. Prafke indicated proposals would be received until December 21, 2005. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-183 entitled “Resolution Authorizing Receipt Of Proposals For Operation Of Community Center Coffee Shop“, was introduced. Councilmember Gover questioned why the minimum requirements, which had been discussed by the Council on other occasions, were not specified in the RFP. Prafke indicated he felt it was better to put those requirements in a lease document and to let interested vendors provide information on what they were willing to propose as part of the RFP so as not to limit what they may be willing to propose. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-183 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Non-Union/Non-Contract Employee Cost-Of-Living Adjustment - City Administrator Prafke reviewed the City’s two-step process for wage adjustments for non-union, non-contract employees and recommended a two percent (2%) cost-of-living adjustment be provided beginning January 1, 2006. Prafke pointed out that there are numerous ways to determine wages for employees, each with its own pros and cons. In motion by Gover, seconded by Kvamme, Resolution No. 2005-184 entitled “Resolution Establishing Cost-Of-Living Adjustment For Non-Union And Non-Contract Employees“, was introduced. Mayor Hawbaker expressed opposition to providing cost-of-living adjustments for employees. Upon roll call, Councilmembers Pfeifer, Kvamme, Gover, Douglas, and Brinker voting aye, Mayor Hawbaker voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-184 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Youth Center Funding- City Administrator Prafke presented a resolution which would identify the City’s funding allocation for the Third Floor Youth Center, the schedule for distribution of the funds in 2006 and the contingencies associated with the funding which included authorization for use of the Youth Center facility by the Recreation and Leisure Services Department when the Third Floor is not using it including non-consumable equipment like pool tables; providing space on its Community Advisory Board for one or two Councilmembers; the Youth Center maintaining an exit plan and providing a minimum one year update to the Council at a time as requested by City staff; and should operations cease, the City will maintain the right to modify any agreement for facility use and provision of financial resources. In motion by Brinker, seconded by Gover, Resolution No. 2005-185 entitled “Resolution Approving 2006 Funding For The Third Floor Youth Center“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-185 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006 Legal Services Contract- City Administrator Prafke presented the City Council Finance Committee recommendation for execution of a contract between the City and Brandt and Magnus law firm for legal services for the City in 2006. In motion by Kvamme, seconded by Gover, Resolution No. 2005-186 entitled “Resolution Approving Execution of 2006 Legal Services Contract“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-187 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Councilmember Reception - City Administrator Prafke reported a reception for outgoing and incoming Councilmembers will be held in the Governors' Room of the Community Center from 3:30 - 5:30 p.m. on December 21st. Prafke indicated the public was invited to attend.

 

City Council Goal Session Schedule - City Administrator Prafke reminded Councilmembers the fourth quarter goal session was scheduled for Wednesday, December 14th beginning at 3:00 p.m. in the Governors' Room of the Community Center and Councilmembers-elect Eichmann and Vogel have been invited to participate.

 

School/City Meeting - City Administrator Prafke reminded Councilmembers of the City/School meeting which was scheduled for November 30th at 7:00 p.m. in the Traverse des Sioux Room of the Community Center.

 

Snow Emergency Rules - City Administrator Prafke encouraged the public to learn the snow emergency rules before a snow emergency is declared and reminded everyone the City information line would have information on whether or not a snow emergency has been declared.

 

There being no further business, a motion was made by Pfeifer, seconded by Gover, to adjourn at 8:02 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 14, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 14, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Gover, Strand and Mayor Hawbaker. Absent was Councilmember Pfeifer. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - Mayor Hawbaker announced that a public hearing on the financing for the long term care facility project would be added to the agenda and that staff would be asking for continuation of the public hearing on reassessment of costs for WELCO West and Windsor Pond II subdivisions. A motion was made by Gover, seconded by Strand, to approve the agenda as modified. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Douglas, seconded by Gover, to approve the minutes of the October 24, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the October 24, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Public Hearing: Assessment of Unpaid Utility Charges - Mayor Hawbaker opened the public hearing on assessment of unpaid utility charges at 7:02 p.m. Finance Director O'Connell reviewed the process for assessment of unpaid charges and indicated the proposed assessments encompassed bills from due dates of June 15, 2004 through due date May 15, 2005. O’Connell indicated $4,238 of the unpaid charges would be written off as bad debt and $5,100 of the charges was actually assessable. (Note: O’Connell corrected this statement during the subsequent action item to the correct assessable amount of $8,100.) There being no further speakers, the hearing was declared closed at 7:04 p.m.

 

Public Hearing: Assessment of Unpaid Miscellaneous Charges- Mayor Hawbaker opened the public hearing on assessments of unpaid miscellaneous charges (snow and weed removal) at 7:04 p.m. Finance Director O'Connell indicated the amounts would be assessed over a period of 1 year as per the City’s assessment policy and the total amount for miscellaneous charges as $120. There being no further speakers, the hearing was declared closed at 7:05 p.m.

 

Public Hearing: Assessment of Costs For Unpaid Water, Sewer and Sidewalk Charges- Mayor Hawbaker opened the public hearing on assessments of unpaid water, sewer and sidewalk improvement charges at 7:05 p.m. Finance Director O'Connell indicated the charges for the improvements were incurred at the request of the individual property owners and included 21 properties for a total amount of $195,710.34. There being no further speakers, the hearing was declared closed at 7:06 p.m.

 

Public Hearing: Reassessment Of Costs For WELCO West and Windsor Pond II Subdivision- Mayor Hawbaker opened the public hearing on reassessment of costs for the WELCO West and Windsor Pond II subdivisions at 7:06 p.m. City Administrator Prafke indicated staff was requesting additional time to ensure the final assessment amounts were correct and recommended the hearing be continued until November 28, 2005. Prafke reported the affected property owners had been notified the hearing would be continued. There was no one present to speak at the public hearing. A motion was made by Kvamme, seconded by Gover, to continue the hearing until the November 28, 2005 regular meeting. With all in favor, the hearing was continued at 7:07 p.m.

 

Public Hearing: Long Term Care Facility Project Financing - Mayor Hawbaker opened the public hearing on financing for the long term care facility project at 7:07 p.m. David Drown Associates representative Shannon Sweeney reviewed the proposed financing for the project which included three revenue note issues. Sweeney indicated there would be two notes referred to as “senior debt” in the amounts of $6,000,000 and $4,400,000 that would have a 5% interest rate through issuance of a Certificate of Occupancy and then 7% for the next 5 years and every five years thereafter the interest rate would be equal to a 5 year Treasury bill plus 1.8% capped at 7.5% on the high end and 4.75% on the low end. In addition, Sweeney indicated there would be $1.14 million in subordinated debt to meet the loan-to-value ratio of 80% for the senior debt. Sweeney also pointed out that a commitment for the subordinated debt had been received that day at the rate of 8%. Sweeney pointed out the subordinated debt was callable after 8 years and if the senior debt wwas refinanced prior to that time, the subordinated debt could be called. Sweeney also reported that although the debt was amortized over 30 years, there would be a mandatory call on all the debt on 12/15/2020 to coincide with the 22 year lease on the long term care facility. City Administrator Prafke informed Councilmembers that the proposed resolution also authorized execution of final lease agreements with Benedictine Health Systems. There being no further speakers, the hearing was declared closed at 7:26 p.m.

 

Consent Agenda - In motion by Strand, seconded by Gover, Resolution No. 2005-164 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-164 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Long Term Care Facility Lease Modification/Financing Arrangement- Councilmember Gover questioned whether the higher interest $1.14 million subordinate debt would be paid off before the other two notes. David Drown representative Shannon Sweeney indicated the three issuances would be paid off simultaneously. In motion by Strand, seconded by Kvamme, Resolution No. 2005-165 entitled “Resolution Providing For The Issuance And Sale Of Tax Exempt Loan Participation Notes (St. Peter Care Center Project), Series 2005C And 2006A And Subordinate Nursing Home Revenue Bonds (St. Peter Care Center Project) Series 2005D“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-165 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Involuntary Annexation Process Initiation - City Administrator Prafke presented the Planning Commission recommendation to initiate the process for involuntary annexation of 0.48 acres of land owned by Eugene and Marcella Wytaske. Prafke pointed out that the property was completely surrounded by land within the City limits and the property owners were not opposed to the annexation. In motion by Douglas, seconded by Strand, Resolution No. 2005-166 entitled “Resolution Initiating The Involuntary Annexation Of A 0.48 Acre Tract Of Land Owned By Eugene And Marcella Wytaske And Establishing R-2 Zoning Designation“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-166 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Adult Use Moratorium- City Administrator Prafke presented the Planning Commission recommendation to adopt an ordinance that would establish a moratorium on establishment of adult use businesses for a period of six months to allow the commission time to study issues surrounding zoning for such uses. Councilmember Kvamme pointed out that there was nothing specific that had prompted the study, rather the Commission was in the process of reviewing all zoning regulations. In motion by Kvamme, seconded by Gover, Ordinance No. 383, Second Series entitled “An Ordinance Of The City of Saint Peter, Minnesota Modifying Chapter 10 ‘Public Protection Crimes And Offenses’ By The Creation Of Section 10.60 ‘Interim Adult Use Moratorium’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 10.99, Which, Among Other Things, Contain Penalty Provisions“, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 383, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

City Administrator Prafke recommended the Council authorize summary publication of the adult use moratorium ordinance due to the expense of printing such a lengthy document. In motion by Kvamme, seconded by Gover, Resolution No. 2005-167 entitled “Resolution Authorizing Summary Publication Of Ordinance No. 383, Second Series“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-167 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Registered Land Survey Acceptance- City Administrator Prafke recommended the Council accept registered land survey #57 which created three lots from Outlot G in North Industrial Park Subdivision. Prafke indicated the long term care facility project would be in Parcel A, the hospital was located in Parcel C and Parcel B may be used for a future senior housing project. In motion by Gover, seconded by Douglas, Resolution No. 2005-168 entitled “Resolution Accepting Registered Land Survey No. 57 To Create Three Lots Within Outlot G, North Industrial Park Subdivision“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-168 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Councilmember Brinker arrived at 7:41 p.m.

 

Assessment Of Unpaid Utility Charges - Finance Director O'Connell recommended adoption of a resolution authorizing assessment of unpaid utility charges. O’Connell pointed out that the correct amount of charges that could be assessed was $8,100, not the $5,100 she had referenced during the public hearing. Councilmember Brinker objected to the assessment to landlords when the charges had been incurred by a tenant. In motion by Douglas, seconded by Gover, Resolution No. 2005-169 entitled “Resolution Adopting Assessments For Unpaid Charges For Municipal Utilities And The Writing Off Of Bad Debt Utility Charges“, was introduced. Upon roll call, Councilmembers Strand, Kvamme, Gover, Douglas, and Mayor Hawbaker voting aye, Councilmember Brinker voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-169 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Assessment Of Unpaid Miscellaneous Charges - Finance Director O'Connell recommended adoption of a resolution authorizing assessment of unpaid snow and weed removal charges in the total amount of $120 for a one year assessment at 5.19%. In motion by Gover, seconded by Kvamme, Resolution No. 2005-170 entitled “Resolution Adopting Assessments For Unpaid Snow And Weed Removal“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-170 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Assessment Of Unpaid Water and Sewer Improvement Charges - Finance Director O'Connell recommended adoption of a resolution authorizing assessment of unpaid charges for water, sewer and sidewalk improvements which had been requested by the property owners. O’Connell indicated the assessments would be at a rate of 5.46% and the total amount was $195,710.34. In motion by Strand, seconded by Gover, Resolution No. 2005-171 entitled “Resolution Adopting Miscellaneous Sidewalk, Water And Wastewater Improvement Assessments“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-171 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Recreation and Leisure Services Department Part-time Position Creation - Recreation and Leisure Services Director Timmerman recommended creation of a part-time Housekeeper position in the Recreation and Leisure Services Department. Timmerman pointed out that the City was no longer utilizing the services of MRCI cleaning staff and the position would be for a total of 19 hours per week. Councilmember Kvamme questioned why being able to speak English should be considered an “Essential Function” of the position. City Administrator Prafke indicated it was necessary for the person to be able to communicate with the City’s customers. In motion by Brinker, seconded by Gover, Resolution No. 2005-172 entitled “Resolution Approving Creation Of A Part-Time Housekeeper Position In The Recreation And Leisure Services Department“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-172 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Nicollet Avenue/Traverse Road Funding Request - Public Works Director Giesking and Bolton and Menk Engineer Domras requested authorization to submit a request for advancement of Municipal State Aid (MSA) funds to finance the construction of the Traverse Road and 2006 Nicollet Avenue projects. Giesking pointed out that, should the funds be awarded, the Warren stormwater basin construction would involve assessments to benefiting property owners. Domras indicated the resolution specified the advance of fund would be paid with the full allocation of MSA funds each year until fully repaid which was expected to be 2-2.5 years. In motion by Gover, seconded by Strand, Resolution No. 2005-173 entitled “Resolution Requesting Municipal State Aid Street Funds Advance“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-173 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Transit Vehicle Sale Bid Award - Finance Director O'Connell recommended the Council accept the bid of Daniel Schuurman in the amount of $3,051 for sale of the transit bus which had been declared surplus by the Council. In motion by Douglas, seconded by Brinker, Resolution No. 2005-174 entitled “Resolution Authorizing Sale Of 1998 Ford E-450 Transit Bus“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-174 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase - Finance Director O'Connell recommended the bid of InCode-Tyler Technologies be accepted in the amount of $76,193.30 for utility billing, payroll, accounts payable software to be funded by a combination of the 2005 equipment certificate and utility funds. In motion by Gover, seconded by Kvamme, Resolution No. 2005-175 entitled “Resolution Authorizing Purchase Of InCode Software To Be Funded BY 2005 Equipment Certificate And Utility Funds“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-175 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Long Term Care Facility Groundbreaking - Mayor Hawbaker announced he had attended the groundbreaking ceremony for the long term care facility.

 

Election Congratulations - Mayor Hawbaker congratulated those candidates elected in the 2005 general election.

 

City/County Meeting - City Administrator Prafke reminded Councilmembers of the November 16th City/County meeting which would begin at 4:00 p.m.

 

2005 General Election - City Administrator Prafke reported voter turnout at the November 8, 2005 general election had been higher than expected.

 

Snow Preparedness - Public Works Director Giesking indicated the Public Works staff was prepared for a snow event and the salt/sand mixture was mixed and ready to be used.

 

Leaf Collection Continuation - City Administrator Prafke reported leaf collection would continue until a significant snow was received or the leaves were collected.

 

Newly Elected Officials Training - City Administrator Prafke reported the League of Minnesota Cities had possible dates for the newly elected officials training scheduled in January and February and notice would be provided as soon as the dates were finalized.

 

Sidewalk Clearance - City Administrator Prafke reminded residents to keep sidewalks clear of snow and ice and other obstructions and indicated the regulations would be included in an upcoming Hot Sheet publication.

 

There being no further business, a motion was made by Douglas, seconded by Brinker, to adjourn at 8:08 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE SPECIAL CITY COUNCIL MEETING

NOVEMBER 10, 2005

 

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the Municipal Building Conference Room on November 10, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 5:30 p.m. The following members were present: Douglas, Brinker, Gover, Strand and Mayor Hawbaker. Absent were Councilmembers Kvamme and Pfeifer. The following officials were present: City Administrator Prafke, City Attorney Brandt and Assistant City Attorney Magnus.

 

Canvassing of 2005 General Election - City Administrator Prafke presented the official returns from the November 8, 2005 general election. In motion by Gover, seconded by Brinker, Resolution No. 2005-162, entitled “Resolution Canvassing 2005 Municipal Election Returns“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-162 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Regional Airport Zoning Board Reconvening - City Administrator Prafke recommended the appointment of the Public Works Director and the Community Development Director as the City’s representatives to the Mankato Regional Airport joint zoning board. Prafke indicated the appointments would serve to keep the City in the loop on regional airport issues that might impact Saint Peter. City Attorney Brandt pointed out that having representatives on the board would be beneficial if the board chose to extend the zoning districts for the airport. In motion by Strand, seconded by Gover, Resolution No. 2005-163, entitled “Resolution Authorizing Reconvening The Joint Airport Zoning Board For The Mankato Regional Airport“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-163 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Leaf Collection - City Administrator Prafke mentioned that staff would continue to collect leaves and grass clippings on Friday and Saturday.

 

There being no further business, a motion was made by Strand, seconded by Douglas, to adjourn at 5:37 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 24, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 24, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Pfeifer, Brinker, Gover, Strand and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - City Administrator Prafke asked that the item regarding resurfacing of the Public Works employee lot be removed from the agenda and reported that Public Facility Authority loan funds, which were awarded for the wastewater treatment plant project and the loan funds could not be used to finance the resurfacing project. A motion was made by Strand, seconded by Brinker, to approve the agenda as modified. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Douglas, to approve the minutes of the October 10, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the October 10, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Pfeifer, Resolution No. 2005-159 entitled “Resolution Approving Consent Agenda“ was introduced. Councilmember Gover questioned whether the State reimburses the City for rusting of streetlight pole bases caused by salting the State Highway. City Administrator Prafke indicated the State does not. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-159 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reassessment Of Windsor Pond II And WELCO West Subdivision Costs - City Administrator Prafke recommended the Council order preparation of the reassessment roll for public improvement costs in WELCO West and Windsor Pond II subdivisions. Prafke indicated the original assessments were based on estimated construction amounts and the projects had been completed and final amounts verified. Prafke also indicated the final project costs were higher than the preliminary numbers had been and as per the development agreements, the developers were responsible for the entire costs of the improvements. Prafke also recommended a public hearing on the proposed assessments be held on November 14th. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-160, entitled “Resolution Declaring The Cost To Be Assessed And Ordering Preparation Of Revised Assessment Of WELCO West And Windsor Pond II Improvements “ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-160 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

In motion by Gover, seconded by Brinker, Resolution No. 2005-161, entitled “Resolution Calling For A Public Hearing On Revised Assessments Of WELCO West And Windsor Pond II Improvements “ was introduced. Councilmember Brinker asked who would have to pay the difference between the original assessments and the final assessment amounts, the developer or those who have since purchased lots. City Administrator Prafke indicated the costs would be the developer’s as per the development agreements and it was possible to assess the costs over only those lots which had not been sold. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-161 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Public Works Employee Recognition - Mayor Hawbaker once again recognized Public Works staff for extraordinary service to the City including Water, Wastewater and Forestry staff.

 

Employee Termination Hearing - City Administrator Prafke reported the Rosenow employee termination hearing had been scheduled for November 2nd, but was being rescheduled at the request of the employee.

 

City/School/Gustavus Meeting - Councilmembers Kvamme and Gover reported on discussion at the City/School/Gustavus meeting which included shared facilities use, housing for retirees on the Gustavus campus, the Active Aging For Seniors program, kindergarten center at the old hospital site, wind generator on Gustavus property, utility rates, diversity issues, and various project timelines. Councilmember Kvamme also indicated he had offered to Gustavus to have the City issue bonds in the amount of $20 million to assist with development of the college, but College officials were not interested at this time.

 

City/County Meeting - City Administrator Prafke reported discussion at the City/County meeting had included CSAH 20 (Nicollet Avenue), the Traverse des Sioux library system, transit, emergency management, and the InterCity visit to Bellingham, Washington.

 

Long Term Care Facility Project Construction Update - City Administrator Prafke reported that construction of the long term care facility was underway and a ground breaking ceremony was being scheduled for November 9th at 2:00 p.m.

 

Special City Council Meeting - Canvassing Of Election Results - City Administrator Prafke reminded Councilmembers of the November 10th special City Council meeting at 5:30 p.m. to canvass election results as required by State Statutes. Prafke also reported absentee ballots were available from the City Administrator’s office and the office would be open on Saturday, November 5th from 10:00 a.m. - 3:00 p.m.

 

Campaign Sign Placement - City Administrator Prafke reported that campaign signs were not allowed on public property and encouraged residents to keep signs off the City owned right-of-way.

 

Candidate Forums- City Administrator Prafke provided information on the cablecast schedule for the 2005 candidate forums on public access Channel 7.

 

Human Rights Award - City Administrator Prafke reminded Councilmembers of the November 10th deadline for receipt of nominations for the first annual Human Rights award.

 

Saint Peter and Nicollet County Cares - Councilmember Brinker reported the benefit for Saint Peter/Nicollet County Cares had raised $8,000.

 

There being no further business, a motion was made by Douglas, seconded by Brinker, to adjourn at 7:22 p.m. With all in favor, the motion carried.

 

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 10, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 10, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Pfeifer, Brinker, Gover and Mayor Hawbaker. Absent was Councilmember Strand. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Pfeifer, to approve the minutes of the September 26, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the September 26, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

A motion was made by Douglas, seconded by Gover, to approve the minutes of the October 5, 2005 special City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the October 5, 2005 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - City Administrator Prafke explained the $10,000 payment to Montague Development which was included on the bill list. Prafke indicated the payment had been agreed to before the Community Center was constructed and was for buyout of Montague’s option on the land the Community Center was constructed on. In motion by Brinker, seconded by Kvamme, Resolution No. 2005-149 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-149 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Annexation Petition: Mary Wenner Estate - Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of a petition to annex 2.14 acres of land located at the southeast corner of the Dodd Avenue and Sunrise Drive intersection. Wille indicated the recommendation included an R-2 (one and two family residential) zoning designation. Wille also indicated the City had intended to construct a pedestrian underpass that would require use of a portion of the annexed land and staff had negotiated purchase of .37 acres from the Wenner estate at a price of $21,360.79. Wille further indicated the purchase price equaled the $15,610.79 in deferred assessments on the property and the $5,750 parkland dedication fee and both of the funds that would have received that money would be made whole upon receipt of Municipal State Aid funds which would pay for construction of the underpass. In motion by Kvamme, seconded by Gover, Ordinance No. 382, Second Series entitled “An Ordinance Of The City Of Saint Peter, Minnesota Annexing Land Owned By The Mary K. Wenner Living Trust Located Within The Town of Traverse, Nicollet County, Minnesota Pursuant To Minn. Stat. 414.033, Subd. 2, Permitting Annexation By Ordinance “ was introduced. Upon roll call, Councilmembers Pfeifer, Kvamme, Gover, Douglas and Mayor Hawbaker voting aye, Councilmember Brinker abstaining, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 382, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

In motion by Douglas, seconded by Gover, Resolution No. 2005-150, entitled “Resolution Authorizing The Mayor And City Administrator To Enter Into An Agreement To Purchase .37 Acres Of Land Necessary For The Construction Of A Pedestrian Underpass At Dodd Avenue Which Will Provide Access To Gault Park“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-150 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Bond Issuance Public Hearing Schedule - City Administrator Prafke presented the recommendation from the City’s bond counsel Briggs and Morgan to call for a public hearing on November 14th on issuance of revenue notes to finance the construction of the long term care facility. The recommendation from Briggs and Morgan indicated that Federal law requires the City to conduct a public hearing in order for the notes to be tax exempt obligations as the financed facility will be leased to and operated by a non-governmental entity. In motion by Gover, seconded by Pfeifer, Resolution No. 2005-151, entitled “Resolution Calling For A Public Hearing On The Issuance Of Health Care Facilities Revenue Notes And Authorizing The Publication Of A Notice Of The Hearing (Saint Peter Care Center Project)“ was introduced. Councilmember Gover questioned whether the notes would indeed be bank qualified as indicated in the memo from Briggs and Morgan in light of the David Drown representative report at the October 5th special meeting which indicated the notes may not be. Prafke reported that the issuance had been modified to provide for some funds to be issued in 2005 and some in 2006 which would make the issuance bank qualified. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-151 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

MMUA Safety Contract Renewal - Public Works Director Giesking recommended the Council authorize renewal of the safety contract with the Minnesota Municipal Utilities Association (MMUA). Giesking outlined the benefits staff had gained from having a part-time safety coordinator which included monthly safety meetings and development of an employee safety committee. Giesking indicated the cost was only $409 per employee (total $16,764.65) which was an increase of 2.3% over the previous year. City Administrator Prafke indicated the League of Minnesota Cities Insurance Trust was very pleased with the MMUA program and would be partnering with MMUA in the future on employee safety training. In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-152, entitled “Resolution Authorizing Renewal Of Minnesota Municipal Utilities Association (MMUA) Contract For Safety Coordinator“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-152 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Assessment of Unpaid Utility Charges - Finance Director O'Connell recommended the process for assessment of unpaid utility charges be initiated with a call for preparation of the assessment roll followed by a call for a public hearing on the assessments on November 14, 2005. O’Connell indicated there was approximately $12,841.87 in unpaid bills as of the May, 2005 cutoff date and approximately $4,700 of that amount was assessable. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-153, entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-153 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

In motion by Gover, seconded by Kvamme, Resolution No. 2005-154, entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-154 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Assessment of Unpaid Miscellaneous Charges - Finance Director O'Connell recommended the process for assessment of $190 in unpaid miscellaneous (weed and snow removal) charges be initiated with a call for preparation of the assessment roll followed by a call for a public hearing on the assessments on November 14, 2005. In motion by Douglas, seconded by Gover, Resolution No. 2005-155, entitled “Resolution Declaring Unpaid Charges To Be Assessed And Ordering Preparation Of Proposed Assessment Of Miscellaneous Charges“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-155 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

In motion by Kvamme, seconded by Gover, Resolution No. 2005-156, entitled “Resolution Calling For Public Hearing On Assessment Of Unpaid Miscellaneous Charges“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-156 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Assessment of Sidewalk, Water, and Wastewater Charges - Finance Director O'Connell recommended the process for assessment of $183,197.06 in charges for sidewalk, water and wastewater installation be initiated with a call for preparation of the assessment roll followed by a call for a public hearing on the assessments on November 14, 2005. O’Connell pointed out that each of the property owners had agreed to the work and signed a waiver of assessment form prior to work beginning. In motion by Gover, seconded by Kvamme, Resolution No. 2005-157, entitled “Resolution Declaring The Cost To Be Assessed And Ordering Preparation Of Proposed Assessment For Sidewalk, Water, And Wastewater Improvements“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-157 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

In motion by Pfeifer, seconded by Gover, Resolution No. 2005-158, entitled “Resolution Calling For A Public Hearing On Proposed Assessment Of Costs For Sidewalk, Water, And Wastewater Improvements“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-158 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Public Works Staff Recognition -- Mayor Hawbaker once again recognized three Public Works staff for their efforts, including two staff members who volunteered to work overtime and one for his response to a citizen complaint.

 

Employee Termination Hearing - City Administrator Prafke reported that the attorneys were still working on scheduling the Rosenow termination hearing and notification would be provided as soon as a date and time were selected.

 

InterCity Leadership Visit - Councilmember Kvamme reported on the InterCity Leadership Visit he and City Administrator Prafke had participated with in Bellingham, Washington. Kvamme indicated the trip provided business, government and non-profit leaders with an opportunity to discuss issues related to development of a regional area that 15-20 years earlier had been similar to the Mankato/North Mankato area. Kvamme and City Administrator Prafke both indicated the trip seemed to increase Mankato’s willingness to work cooperatively with neighboring communities.

 

Fluorescent Bulb Collection - Public Works Director Giesking reviewed the program to collect spent fluorescent bulbs for recycling. Giesking indicated collections would be held in November with another scheduled for spring.

 

St. Peter Cares, Inc. - City Administrator Prafke briefly reviewed the Saint Peter and Nicollet County Cares organization efforts to adopt Concordia Parish in Louisiana. Prafke indicated the first truck load of supplies had left for the parish last week and over $4,000 in cash had been donated.

 

Long Term Care Facility Project - City Administrator Prafke indicated the pre-construction meeting for the long term care facility would be on October 11th and the completion date for the facility was expected to be in November or December of 2006.

 

There being no further business, a motion was made by Douglas, seconded by Pfeifer, to adjourn at 7:42 p.m. With all in favor, the motion carried.

 

 

 

 

MINUTES OF THE SPECIAL CITY COUNCIL MEETING

OCTOBER 5, 2005

 

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 5, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Strand, Pfeifer, Gover and Mayor Hawbaker. Absent was Councilmember Brinker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

City Administrator Prafke asked that the agenda be modified to include an update on long term care facility project financing.

 

Long Term care Facility Project Financing - David Drown Associate representative Shannon Sweeney addressed the Council to review the proposed financing for the long term care facility project before action was taken to approve the bids. Sweeney indicated the proposal was to finance the project through issuance of revenue bonds that would not be bank qualified although staff had discussed the possibility of partnering with the County to make the issuance bank qualified. The IRS felt unless the County was part owner of the project it was not a good idea so the idea was dropped. Sweeney pointed out that the issuance would be done directly with Piper Jaffrey who had experience with Benedictine Health Systems and two loans/bonds would actually be issued, a first mortgage and a subsequent subordinate note, with closing scheduled for approximately the end of November on the first and 15 days later on the second. Sweeney indicated there were risks to awarding the project bids without financing in place and indicated the risks included fluctuations in the market place which left the interest rate an unknown factor, whether the financial forecast on the operation of the long term care facility would continue to be adequate to meet debt coverage on the issuance; and the fact that no appraisal had been done yet and the allocation for the two notes would be based on the appraisal. Sweeney indicated that those three risks were probably less than should the Council delay action and end up having to rebid the project resulting in much higher bid prices. Sweeney also indicated that the issuance would not be rated by Moody’s and the bank notes will result in the bank having a mortgage on the facility.

 

Nursing Home Operating/Lease Agreement Amendments - City Administrator Prafke reviewed the proposed amendments to the nursing home lease and operating agreement and the development and operations transfer agreement which included using a more precise legal description, identifying the assessments as payment in lieu of taxes amounts, decreasing the option on the remaining undeveloped parcel (B quadrant) from 99 years to 3 years, additional language about rent, identifying payment from the hospital for the additional parking lot and the link, and providing language about termination of the agreements and the City getting the nursing home license back if the agreements end. Prafke also reviewed two new agreements for the new facility including a memorandum of lease and option agreement and an assignment and assumption agreement which related to financing and assigning the name from Benedictine Health Systems to Benedictine Living Communities of St. Peter. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-147 entitled “Resolution Approving Execution Of Amendments to Agreements For Long Term Care Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-147 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Long Term Care Facility Project Bid Awards - City Administrator Prafke recommended the Council accept the recommendation of Yanik Companies staff for award of bids for the long term care facility project, rejection of certain bids, rejection of certain alternates and acceptances of certain alternates to the project. Yanik staff Chester Yanik, David Yanik and Kevin Strong presented samples of two different windows bid on the facility (Pella and Wassau) and recommended the Council choose the Wassau windows which were better quality, more inexpensive, more energy efficient and required less maintenance. The Council consensus seemed to be to go with the Wassau windows. Strong also recommended the carport alternative be rejected due to how the bidders bid the alternate but be included in the project as a change order to the project which would actually save money. Strong also reviewed each of the alternates which were recommended for rejection and the categories which are to be re-bid which include siding, storefronts (exterior doors), fireplaces and sliding partitions. Strong also indicated one of the bidders on the electrical alternate had made a clerical error which City Administrator Prafke had indicated would be waived. Prafke also pointed out that the bid of G.R. Mechanical should be rejected because it did not meet the bid specifications. In motion by Gover, seconded by Kvamme, Resolution No. 2005-148 entitled “Resolution Awarding Bids For Long Term Care Facility Project“ was introduced with the Wassau windows as the accepted window and rejection of the G.R. Mechanical bid for not having met the bid specifications. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-148 is contained in the City Administrator’s book entitled Council Resolutions 15. Chester Yanik indicated his firm would provide regular updates to the Council on the project progress and seek monthly approvals for change orders or other issues as they arose.

 

There being no further business, a motion was made by Strand, seconded by Douglas, to adjourn at 8:08 p.m. With all in favor, the motion carried.

 

MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 26, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 26, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Strand, Pfeifer, Brinker, Gover and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Brinker, seconded by Hawbaker, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Douglas, to approve the minutes of the September 12, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the September 12, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Visitors - Numerous residents addressed the City Council concerning rumors about Walmart and the possible buyout of the Green Valley Manufactured Home Park by Walmart. City Administrator Prafke indicated the City was unaware of any attempts to buy the park and asked the City Attorney to review the process should someone purchase a manufactured home park. City Attorney Brandt indicated that State Statutes regulating closing of a manufactured home park were very complex and detailed and the City would only be involved in a sale if public funding was involved. Brandt indicated that any sale between private parties did not require action by the City. Gustavus Adolphus College student Joel Wenzel asked if zoning would need to be changed if a corporation were to buy the park. Councilmember Brinker indicated that the Council would only be involved in a zoning change if a new use for the property was not allowed under the current zoning designation. A resident of 1305 Old Minnesota Avenue #9 asked what would happen to the residents if Walmart bought the park. City Attorney Brandt again pointed out that state regulations would have to be followed including notification to all the residents. Councilmember Gover asked staff to include information in the City’s Hot Sheet publication on the statute number so residents could review the regulations on their own. Gustavus student Marit Anderson also spoke to ask the Council to keep in mind the wishes of the community during any discussions with a big box developer. Councilmember Strand pointed out for the audience that Council discussions concerning any potential big box retailer had centered around three sites, none of which included Green Valley. Jonathan Smith, 316 North Minnesota, asked the Council to provide assurances that eminent domain would not be used for any big box development. Smith also asked if the City had undertaken a detailed quantitative analysis of what impact a big box development would have regarding loss of businesses downtown, loss of property value, loss of quality of life and additional public safety costs. Smith also requested there be significant public input into the process. Councilmember Pfeifer informed Mr. Smith that there had been no proposal submitted to base a study on. Councilmembers again reminded the public that the City had no knowledge of Walmart coming to the community.

 

Consent Agenda - A motion was made by Brinker, seconded by Strand, to remove consideration of the termination of Patricia Rosenow from the consent agenda. With all in favor, the motion carried. Councilmembers requested that consideration of the termination occur immediately.

 

Rosenow Termination - Mayor Hawbaker asked those members of the audience who had indicated a desire to speak on the proposed termination of employment for Patricia Rosenow to come forward. Attorney Susan Chambers, representing Rosenow, encouraged the City Council to provide for an independent investigation into the allegations against Rosenow. Chambers claimed the actions being taken by the City were retaliatory in response to a claim Rosenow had brought before the Minnesota Department of Human Rights alleging gender bias in her wages. Bob Wettergren, 310 North Third Street, encouraged the Council to forgive Rosenow for her mistakes and remember what she has done for the community. Joni Myers, 411 North Washington Avenue, read a letter she presented to the Council in which she expressed her belief that charges against Rosenow had been “trumped up” to remove her from her position and were retaliatory against her for speaking up about issues she disagreed on. Public Access member Phyllis Smith of 706 Ronell Street, expressed her belief that Rosenow had been a dedicated employee of the City and had gone above and beyond for the community. Emily Douglas, 304 North 8th Street, expressed her belief that Rosenow had a high level of motivation and encouraged the Council to keep in mind that they had only heard a one-sided point of view. Lisa Gamache, 1323 North Third Street, read a letter she presented to the Council which indicated her belief that Rosenow was an asset to public access and the quality of service had declined since Rosenow had been placed on leave. Mark Hall, 201 North Rice Street Kasota, expressed his belief that Rosenow was the right person for the job and the City shouldn’t hire people fresh out of college. Councilmember Gover acknowledged the speakers and their praise for Rosenow, but indicated that while Rosenow had done some things right, there were things that had not been done well and difficulties with Rosenow’s performance went back further than the current Administrator and current Council. Councilmember Brinker suggested that Rosenow be provided a hearing before taking any action to terminate her. City Attorney Brandt indicated he saw no problem with providing for a hearing before Council action, but cautioned that under the Personnel Policy of the City Rosenow would still be entitled to another hearing after any action to terminate. Brandt also reminded Councilmembers that the hearing would be closed unless Rosenow asked for it to be opened to the public. A motion was made by Douglas, seconded by Strand to direct the Personnel Committee of the City Council, consisting of Councilmembers Gover and Strand, to hold a hearing on the proposed termination of Patricia Rosenow. With all in favor, the motion carried. City Administrator Prafke suggested the City Attorney visit with Rosenow’s attorney to schedule a mutually convenient time for the hearing.

 

Consent Agenda - In motion by Kvamme, seconded by Gover, Resolution No. 2005-137 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-137 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Parking Lot Resurfacing Funding - Public Works Director Giesking recommended the Council authorize use of parkland dedication funds to finance the already completed work for resurfacing of the parking lots at Gault Park and Jefferson Park. Giesking indicated staff’s recommendation to use the parkland funds had been included in the memo recommending the work, however the resolution had failed to identify the funding source. In motion by Brinker, seconded by Pfeifer, Resolution No. 2005-138, entitled “Resolution Approving Use Of Parkland Dedication Funds For Final Surface Application Of Gault Park And Jefferson Park Parking Lots“ was introduced. Councilmember Gover expressed concern that parkland dedication funds were being used for the work. Gover pointed out that the fund was specifically established to purchase land to be used for parks. Councilmember Kvamme also pointed out that the fund was intended to be used for capital expenses and not maintenance issues. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-138 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Rock Ridge Subdivision Final Acceptance - Public Works Director Giesking recommended the project to install public improvements in Rock Ridge Subdivision, which had been financed and completed by the developer, be accepted. Giesking pointed out that acceptance of the project would initiate the two year warranty period on the work. Councilmember Gover questioned whether the project had been inspected by a City inspector. Giesking indicated the developer had paid for inspections by the full-time City inspector. Gover asked for modification to the resolution to indicate the City inspections were funded by the developer. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-139, entitled “Resolution Accepting Rock Ridge Number Two Subdivision Project“ was introduced as modified. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-139 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Highway 169 Stormwater Basin Engineering Contract - Public Works Director Giesking recommended Bolton and Menk be retained to prepare a preliminary engineering report on an assessment project for construction of a storm water basin in the area of Highway 169 and Highway 22 (Dodd Avenue). Councilmember Douglas questioned the fee for a report on construction of a sign near the basin which was included in the $6,500 fee. Giesking indicated discussion was also underway about construction of a welcome to the City sign in the area and suggested Bolton and Menk prepare a report on feasibility of the sign construction in conjunction with the basin report study. Giesking pointed out that $5,000 of the Bolton and Menk fee would be for the stormwater basin to be funded by the stormwater utility and $1,500 for the sign work to be funded by donations. In motion by Douglas, seconded by Kvamme, Resolution No. 2005-140, entitled “Resolution Retaining Bolton And Menk To Prepare Preliminary Engineering Report And Design For A Stormwater Basin In North End Of City“ was introduced with the stipulation that the two costs be identified separately in the resolution. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-140 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Stormwater Master Plan Contract - Public Works Director Giesking recommended Bolton and Menk be retained to complete a storm water master plan that would encompass the entire community for a fee not to exceed $52,000. Giesking pointed out that a stormwater plan for the western development area of the community had previously been completed by Bolton and Menk, but that the State had provided notice that, as a community on an impaired waterway, the City must also control and treat stormwater. In motion by Gover, seconded by Douglas, Resolution No. 2005-141, entitled “Resolution Retaining Bolton And Menk To Develop Second Phase Of Storm Water Master Plan“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-141 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Veteran’s Memorial Park Donations - Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation to accept a donation from the Saint Peter Baseball Association that would result in installation of a warning track and sprinkler system on Field #1 at Veteran’s Memorial Park and a grass infield on Field #2. Giesking pointed out that acceptance of the donation would mean the fields would be used exclusively for baseball. Giesking also pointed out that the recommendation was also for City staff to provide equipment and assistance in moving materials. Councilmembers requested the resolution be changed to include authorization for City staff to assist with the improvements. In motion by Pfeifer, seconded by Kvamme, Resolution No. 2005-142, entitled “Resolution Approving Donation Of Field Improvements At Veterans Memorial Park From The Saint Peter Baseball Association“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-142 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Memorial Donation Acceptance - Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation to accept a memorial donation from the Sheila Skrove family for improvements to the area behind the dugout at Veteran’s Memorial Park. Giesking indicated the donation included plantings and a seating area behind the dugout. Giesking also presented the Parks Board recommendation to spend $6,000 which had been budgeted for handicapped sidewalk installation in the City to install sidewalks from the concession stand to each dugout as part of the improvements. Councilmembers Kvamme and Gover questioned the inclusion of additional sidewalks inside the gate because they would be accessible only to those who had paid entrance to the games and not the general public. Kvamme suggested the money would be better spent to provide handicapped accessibility in other parks including the Mill Pond area of Riverside Park. Gover suggested there were higher priority needs for sidewalks in parks than the sidewalks proposed. In motion by Gover, seconded by Kvamme, Resolution No. 2005-143, entitled “Resolution Approving Skrove Family Donation For Improvements At Veterans Memorial Park“ was introduced with the deletion of the additional sidewalk construction. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified. A complete copy of Resolution No. 2005-143 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

PCB Cleanup Legal Services - Public Works Director Giesking reported the City had disposed of PCB contaminated transformers at a disposal site in New Lisbon, Wisconsin in the early 1990’s and the Environmental Protection Agency was assessing fees to all businesses that disposed of materials at the site for cleanup costs. Giesking indicated the $5,000 assessment to the City of Saint Peter was deemed excessive by the Minnesota Municipal Utilities Association (MMUA). Giesking indicated MMUA staff felt the larger utilities should pay a higher share of the costs and staff recommended the City join with 66 smaller utilities in Wisconsin to retain legal services in the matter for a fee not to exceed $200. Giesking pointed out the attorney would review the proposed assessments and develop a lien waiver releasing the City from further cleanup obligation upon payment of the assessment amount. In motion by Gover, seconded by Strand, Resolution No. 2005-144, entitled “Resolution Authorizing Participation With Municipal Electric Utilities Of Wisconsin Group For Settlement Payment For The PCB Cleanup Of The Bickford Site In New Lisbon, Wisconsin“ was introduced. City Attorney Brandt indicated he believed it was much more effective to join with the Wisconsin utilities in the matter than pursue it alone and the Wisconsin attorney appeared to be competent to handle the issue. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-144 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Public Works Facility Improvements - Public Works Director Giesking recommended the Council authorize stub in of water and sewer services and parking lot improvements at the Public Works facility gate area. Giesking indicated the Department of Health requires control of surface water within 50’ of wells and the area around Well #10 at the Public Works site needed improvements. Giesking recommended the quote of O’Brien Plumbing and Heating be accepted in the amount of $16,144.75 and the Council authorize up to $7,000 for bituminous paving in the gate area. In motion by Strand, seconded by Gover, Resolution No. 2005-145, entitled “Resolution Approving Project For Installation Of Water And Sewer Stub Services And Parking Lot Improvements At Public Works Facility“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-145 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

National Guard Unit Departure Ceremony - Mayor Hawbaker reported on the departure ceremony held at Gustavus on September 22nd for the Saint Peter National Guard unit which was being deployed as part of Operation Iraqi Freedom. Hawbaker indicated that the Mayor of Saint James, where a number of the unit members were from, also spoke at the ceremony along with Governor and Mrs. Pawlenty. Hawbaker wished the Guard members the best of luck and a safe return.

 

Public Works Employee Recognition- Mayor Hawbaker once again recognized several Public Works employees for their service to the City.

 

Goal Session Discussion - City Administrator Prafke reported the Council had discussed a long list of items as part of the third quarter goal session in September.

 

City/School Meeting - City Administrator Prafke indicated discussion at the City/School meeting in September had included taxes, utility costs, fuel costs, a kindergarten center, and middle school use of the Community Center gymnasium.

 

St. Peter Cares - City Administrator Prafke updated Councilmembers on the Saint Peter Cares, Inc. organization which had decided to adopt Concordia Parish in Louisiana. Prafke indicated the parish, which was similar to a county in Minnesota, was putting together lists of items needed after the hurricanes and City Hall would be accepting cash donations for the organization until such time as St. Peter Cares received 501(C)3 status. Prafke also indicated that City staff would be available to provide input and answers for counterparts in the parish as they rebuilt after Hurricanes Katrina and Rita.

 

Executive Session - City Administrator Prafke recommended the Council adjourn to closed session to discuss union contract negotiations between the City and the Parks, Streets, and Utilities unions. In motion by Brinker, seconded by Gover, Resolution No. 2005-146, entitled “Resolution Calling For Closed Session“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-146 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

The Council adjourned to closed session at 9:10 p.m. to discuss Parks Union negotiations. The Council returned to open session at 9:19 p.m.

 

The Council adjourned to closed session at 9:20 p.m. to discuss Streets Union negotiations. The Council returned to open session at 9:33 p.m.

 

The Council adjourned to closed session at 9:34 p.m. to discuss Utility Union negotiations. The Council returned to open session at 10:00 p.m.

 

There being no further business, a motion was made by Pfeifer, seconded by Strand, to adjourn at 10:02 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

SEPTEMBER 12, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on September 12, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Strand, Pfeifer, Brinker, Gover and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Douglas, seconded by Strand, to approve the minutes of the August 22, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the August 22, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Visitors - Jeff Rosoff, 410 North Third Street, addressed the Council to request answers to questions related to big box development including: what companies might have expressed interest in locating in Saint Peter; if any purchase/lease options have been signed with a big retailer; if location of a retailer would involve the demolition or relocation of any homes; if an environmental impact statement had been done; and whether use of public funds have been authorized to entice a big box retailer to the community. Rosoff indicated he felt a big box development would not be in accordance with the City’s comprehensive plan and the public should have a say in any such development. City Administrator Prafke responded to the questions raised and indicated that he was unaware of any specific big box developer interested in Saint Peter, was unaware of any lease or purchase options being signed and indicated the Council had not expressed any plans to use public funding to entice a developer to the City. Prafke and Councilmember Gover reminded the audience that meetings of the Council were open to the public and encouraged anyone interested to attend the meetings.

Consent Agenda - In motion by Pfeifer, seconded by Strand, Resolution No. 2005-126 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-126 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Mason Street Project Final Acceptance - Water Utilities Superintendent Moulton, appearing on behalf of Public Works Director Giesking, recommended the Mason Street Project be accepted and authorization provided to make final payment to the contractor. Moulton pointed out that the project had been completed at approximately $6,000 more than the bid amount due to water main, sewer main and seeding changes and acceptance of the project would initiate a two year warranty on the work. In motion by Gover, seconded by Kvamme, Resolution No. 2005-127, entitled “Resolution Accepting Mason Street Project And Authorizing Final Payment“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-127 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Wastewater Treatment Plant Engineering Contract Closeout - Water Utilities Superintendent Moulton recommended the Bolton and Menk contract for engineering on the wastewater treatment plant project be closed out in the total amount of $2,625,853. Moulton indicated the roof leak had been addressed and the work was expected to solve the problem. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-128, entitled “Resolution Closing Out Bolton and Menk Contract For Wastewater Plant“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-128 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006 Preliminary Levy/Budget - City Administrator Prafke and Finance Director O'Connell presented the proposed 2005 tax levy which is collectible in 2006. O’Connell indicated the levy was an increase of $415,869 over the previous year and included slight increases in Recreation and Leisure Services fees, utility transfers of 6.5%, a reduction in staff levels of one full-time equivalent employee, increased franchise fee allocation to the general fund, elimination of the downtown flower program, and a $20,000 donation to the Third Floor Youth Center. O’Connell also pointed out the City’s truth in taxation hearing would be scheduled for December 5th at 7:00 p.m. Mayor Hawbaker asked if the big increase in the tax levy was due mostly to the amount levied for the Community Center. O’Connell indicated that was the case. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-129, entitled “Resolution Adopting Preliminary 2005 Tax Levy Collectible In 2006“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-129 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Country View Ridge Easement Vacation - Community Development Director Wille recommended the Council take action to vacate an easement the City had obtained in 1955 across land on the western edge of Saint Peter including Country View Ridge Subdivision. Wille indicated the easement is no longer needed as all utilities will be installed in the right-of-way easements. In motion by Gover, seconded by Douglas, Resolution No. 2005-130, entitled “Resolution Vacating Recorded Easement Upon Land Later Platted As Country View Ridge Subdivision“ was introduced. City Attorney Brandt recommended changes to the resolution to reflect that the easement is within a 120 acre parcel and not just within the Country View Ridge Subdivision. Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended. A complete copy of Resolution No. 2005-130 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

National Housing Alliance TIF Agreement Amendment - Community Development Director Wille recommended execution of the third amendment to development agreement with National Housing Alliance for Orchard Ridge Subdivision. Wille indicated the developer had constructed fewer housing units than provided for in the development agreement resulting in less tax increments and indicated if the amendment was not approved the developer would default on the agreement. Wille indicated the increments would decrease from $259,650 to $117,250 and the district could be decertified earlier. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-131, entitled “Resolution Authorizing Execution Of An Amendment To Development Agreement“ was introduced. Upon roll call, Councilmembers Strand, Pfeifer, Kvamme, Gover, Douglas and Mayor Hawbaker voting aye, Councilmember Brinker abstaining, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-131 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Orchard Ridge Second Addition Development Agreement - Community Development Director Wille informed the Council that Zimwood LLC (National Housing Alliance) would be selling a portion of Orchard Ridge Subdivision east of Gault Street to St. Peter Properties LLC and had asked to assign the development agreement to St. Peter Properties. Wille indicated that he had a signed agreement from St. Peter Properties LLC in hand and the only modifications from the original agreement was extension of the completion date to October 31, 2005 and removal of Section XII which referenced completion of final street improvements as those improvements would remain the responsibility of Zimwood LLC. In motion by Douglas, seconded by Strand, Resolution No. 2005-132, entitled “Resolution Authorizing Execution Of Development Agreement For Construction Of Public Improvements Upon Blocks 2-4, Outlot ‘A’ And Outlot ‘B’ Within Orchard Ridge 2nd Addition“ was introduced. Upon roll call, Councilmembers Strand, Pfeifer, Kvamme, Gover, Douglas and Mayor Hawbaker voting aye, Councilmember Brinker abstaining, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-132 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Hospital Equipment Purchase Request - Hospital CFO Ken Cornish, addressed the Council to request authorization to purchase computer hardware and software that would meet the requirements of the federal security regulations. Cornish recommended purchase from Computer Associates eTrust in the amount of $28,009.26. Cornish pointed out that although it appeared as if the cost was lower from another vendor, the six year cost was lower for Computer Associates. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-133, entitled “Resolution Approving Purchase Of Equipment By And For Community Hospital“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-133 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Highway 169 Median Consultant Committee - City Administrator Prafke recommended the Council take action to appoint Councilmember Brinker, Public Works Director Giesking, and Community Development Director Wille as the City’s representatives on the Consultant Selection Committee for the Highway 169 Median Project along with Minnesota Department of Transportation representatives. Prafke indicated the committee would recommend a consulting firm responsible for developing the scope and aesthetics of the project as well as engineering and the duties of the committee should be wrapped up in October. Prafke also indicated that the City had received a grant of $400,000 to assist with funding the median project and no property taxes would be involved in the project. In motion by Gover, seconded by Strand, Resolution No. 2005-134, entitled “Resolution Designating City Representation On Highway 169 Median Project Consultant Committee“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-134 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

MPCA Request For Wastewater Ponds Use - Water Utilities Superintendent Moulton requested authorization to submit a request to the Minnesota Pollution Control Agency to use the old wastewater ponds for stormwater treatment. Moulton indicated the City would be required to follow stormwater regulations that are being developed by the state and federal government and the City was classified as an MS4 community which meant “municipal separate storm sewer system”. Moulton indicated that if the ponds were not used for stormwater treatment the City might be required to develop smaller treatment system. In motion by Gover, seconded by Brinker, Resolution No. 2005-135, entitled “Resolution Authorizing Request To Minnesota Pollution Control Agency To Allow Use Of Wastewater Ponds For Stormwater Treatment“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-135 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

License Application - In motion by Brinker, seconded by Douglas, Resolution No. 2005-136, entitled “Resolution Approving New License“ was introduced. The resolution authorized a tree worker’s license for Gerald Gorton dba Midwest Firewood and Tree Service. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-136 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Winnebago Welcome - Mayor Hawbaker reported he had welcomed a group of Winnebago RV owners to the community on Saturday.

 

Public Works Staff Kudos - Mayor Hawbaker relayed information on kudos which had been extended to certain Public Works personnel for extraordinary service.

 

City/School Meeting - City Administrator Prafke reported on the topics discussed at the August 31st City/County meeting which included library services, official mapping, preliminary budgets, CSAH 20 from Traverse Road to County Road 15, Regional Treatment Center, the County fair, and office space issues.

 

City/County Meeting - City Administrator Prafke reminded Councilmembers of the rescheduled date for the City/School meeting which was September 21st.

 

City Council Candidate Filing - City Administrator Prafke updated Councilmembers on candidates who had filed for City Council offices and indicated that the filing period ends on September 13th. Mayor Hawbaker reported he would not re-file for Mayor.

 

Saint Peter Reads Project - City Administrator Prafke encouraged residents to participate in the St. Peter Reads project and indicated that all Gustavus freshmen were reading the book.

 

Saint Peter Cares Project - City Administrator Prafke reported that although it now appeared that evacuees from Hurricane Katrina would not be coming to Minnesota, the St. Peter Cares group would meet again on September 15th. Prafke indicated that the organization would be in place should a need arise in the future.

 

Special Council Meeting- Mayor Hawbaker announced a special Council meeting may be called for September 19th to consider award of bids for the long term care facility project.

 

LMC Conference - Councilmember Gover, a member of the conference planning committee for the League of Minnesota Cities annual conference, distributed information on the conference to Councilmembers. Gover reminded everyone that the conference would be held in Rochester on December 1-3, 2005.

 

There being no further business, a motion was made by Strand, seconded by Douglas, to adjourn at 8:08 p.m. With all in favor, the motion carried.

 

 

 

MINUTES OF THE CITY COUNCIL MEETING

AUGUST 22, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 22, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. Absent was Councilmember Gover. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Strand, seconded by Pfeifer, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Brinker, seconded by Strand, to approve the minutes of the August 8, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the August 8, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Pfeifer, seconded by Strand, Resolution No. 2005-117 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-117 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Easement Vacation Request: Rice Street - Community Development Director Wille recommended approval of a request to vacate the north 30’ of a utility easement along the previously vacated Rice Street in the plat of Traverse des Sioux. Wille reminded Councilmembers that they had tabled action on the proposed vacation at the last meeting and directed staff to visit with the abutting property owner regarding the requested vacation. Wille indicated he had met with abutting property owner George Trimbo who had expressed no objection to the vacation as long as the petitioner was not provided access on the Trimbo property and was not allowed to clear trees which were on the Trimbo property. In motion by Kvamme, seconded by Strand, Resolution No. 2005-118, entitled “Resolution Vacating The Recorded Easements Within The North 30 Feet Of The Previously Vacated Right-Of-Way Of Rice Street Within The Plat Of Traverse Des Sioux“ was introduced with an additional paragraph which read “Whereas, City staff has contacted the abutting property owner who has agreed to having the entire remaining easement on his property.” Wille cautioned against including language in the resolution about whether other property owners were for or against an action when the action did not require notification to neighboring property owners. Councilmember Brinker suggested the additional language be modified to read “Whereas the abutting property owner has expressed no opposition to the vacation”. Councilmembers Kvamme and Strand agreed to the modification. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified. A complete copy of Resolution No. 2005-118 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

City Council Wage Modification - City Administrator Prafke presented a proposed ordinance which would provide for an increase in City Council wages effective January 1, 2006 as requested by Mayor Hawbaker and Councilmember Strand and which had been previously discussed by the Council. Prafke indicated the ordinance would set the Mayor’s salary at $5,200 per year, Councilmember wages at 75% of the Mayor’s salary and direct the City Administrator to include consideration of Council wages on a Council agenda in the spring of odd-numbered years with no change to the $25 payment for special meetings of the Council. In motion by Douglas, seconded by Brinker, Ordinance No. 381, Second Series, entitled “An Ordinance Amending Saint Peter City Code Section 2.72 Entitled ‘Salaries Of Mayor And Councilmembers’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 2.99, Which, Among Other Things, Contain Penalty Provisions“ was introduced. Councilmember Strand voiced his reasons for proposing the increased wages and indicated that although it might be difficult for Councilmembers to discuss establishing their own wage, he felt most people would not object to the Council receiving cost-of-living adjustments. Upon roll call, Councilmembers Brinker, Douglas, Kvamme, Strand, and Mayor Hawbaker voting aye, Councilmember Pfeifer voting nay, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 381, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

General Obligation Water Revenue Bond Sale - Shannon Sweeney of David Drown Associates, recommended award of the sale of $1,765,000 in general obligation water revenue bonds to finance construction of the new water tower and related water projects to Cronin and Company, Inc. Sweeney indicated the net interest rate on the Cronin bid was 4.2339%, which was 20 basis points below David Drown Associates prediction, with an interest cost of $910,945.29. Sweeney also pointed out that Moody’s had maintained the City’s bond rating and rated the issuance as “Aaa”. In motion by Pfeifer, seconded by Kvamme, Resolution No. 2005-119, entitled “Resolution Accepting Proposal On The Sale Of $1,765,000 General Obligation Water Revenue Bonds, Series 2005B, And Pledging For The Security Thereof Net Revenues“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-119 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Jefferson Water Treatment Plant Upgrade Project Closeout - Public Works Director Giesking and Water Utilities Superintendent Moulton recommended the project to upgrade the electrical system at the Jefferson Water Treatment Plant be accepted and authorization given to make final payment to the contractor. Moulton provided a PowerPoint presentation which showed before and after photos of the inside of the plant and indicated the modifications had resulted in a 30% decrease in costs for pumping from the plant and possibly added 10 years to the life of the plant. Giesking commended the Water crew on their work on the project. In motion by Pfeifer, seconded by Douglas, Resolution No. 2005-120, entitled “Resolution Accepting Jefferson Filter Plant Electrical Project And Authorizing Final Payment To Contractor“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-120 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Request for City Assistance: Rock Bend Folk Festival - City Administrator Prafke recommended approval of a request by the organizers of the Rock Bend Folk Festival for City assistance for their event in Minnesota Square Park September 10-11, 2005. Prafke indicated staff had met with the organizers to discuss their request and had seen some good plans related to keeping people from parking in the park. In motion by Strand, seconded by Brinker, Resolution No. 2005-121, entitled “Resolution Authorizing City Assistance For Rock Bend Folk Festival“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-121 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

National Incident Management System - Police Chief Peters recommended the City formally adopt the National Incident Management System (NIMS) as provided for in the Presidential directives on Homeland Security. Peters reported the City and State have followed a formal incident management system which was used following the he 1998 tornado and the National system would require some adjustment. Peters indicated adoption of the NIMS system was necessary to qualify for federal funding should the City experience another emergency situation. In motion by Kvamme, seconded by Strand, Resolution No. 2005-122, entitled “Resolution Designating National Incident Management System As The Basis For All Incident Management In The City Of Saint Peter“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-122 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Sunrise Drive Water Tower Project Inspection - Public Works Director Giesking recommended the engineering firm of Short Elliott Henderson (SEH) be retained to provide water tower construction inspection on a time and materials basis not to exceed $70,000 and Bolton and Menk be retained to provide construction inspection of the tower base on a time and materials basis not to exceed $33,200. In motion by Kvamme, seconded by Pfeifer, Resolution No. 2005-123, entitled “Resolution Providing For Construction Inspection Services For The Sunrise Water Storage Tank Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-123 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Wastewater Operator Position Description Modification - City Administrator Prafke presented a request to modify the Wastewater Operator position description by lowering the minimum qualifications. Public Works Director Giesking indicated the “minimum qualifications” requirements for formal training and experience would be moved to “desired qualifications” to allow more entry level candidates to be considered for the position. In motion by Brinker, seconded by Pfeifer, Resolution No. 2005-124, entitled “Resolution Approving Modified Job Description For Wastewater Utility And Authorizing Staff To Advertise For Wastewater Operator Position“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-124 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2006 Transit Grant Application - Finance Director O'Connell requested authorization to submit a grant to the State of Minnesota Department of Transportation Office of Transit for funding for operation of the City’s transit system in 2006. O’Connell indicated the proposed budget was $213,273, of which the City would be responsible for 20% ($43,654.60) O’Connell also indicated that in the past the State has reduced the budget amount and may do so again for 2006. In motion by Brinker, seconded by Douglas, Resolution No. 2005-125, entitled “Resolution Authorizing Submission Of 2006 Transit Grant Application“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-125 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Advisory Board Vacancies - City Administrator Prafke reported on vacancies on City Council advisory boards including the Heritage Preservation Commission, Human Rights Commission and Economic Development Authority. Prafke encouraged anyone interested in serving on an advisory board to contact the City Administrator’s office.

 

Long Term Care Facility Project Bids- City Administrator Prafke informed Councilmembers that bids for the long term care facility project had been opened and the project was in “better shape than estimated”.

 

City Council Candidate Filing - City Administrator Prafke reminded residents and Councilmembers that the filing period for City Council seats begins at 8:00 a.m. on Tuesday, August 30th and closes at 5:00 p.m. on Tuesday, September 13th.

 

Wastewater Ponds Decommissioning Project - City Administrator Prafke asked Public Works staff to report on decommissioning of the old wastewater treatment ponds. Water Utilities Superintendent Moulton reported Southern Minnesota Construction had finished removing the biosolids materials from the old ponds and 180,000 cubic yards of material had been removed. City Administrator Prafke pointed out that the project, which had originally been budgeted at $3 million, had been mostly completed for $1.6-$1.7 million.

 

There being no further business, a motion was made by Douglas, seconded by Brinker, to adjourn at 7:43 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

AUGUST 8, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on August 8, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Strand, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Strand, seconded by Gover, to approve the minutes of the July 25, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the July 25, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Gover, Resolution No. 2005-109 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-109 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

City Assistance Request: Chautauqua Assembly - City Administrator Prafke recommended a request by the organizers of the Chautauqua Assembly community festival to have sled dogs and horses in Gorman Park during the event and for the City to spray for mosquitoes before the event, be approved. In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-110, entitled “Resolution Approving Additional City Assistance For Chautauqua Assembly Community Event“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-110 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Stormwater Regulation Modifications - City Administrator Prafke recommended that stormwater regulations be modified to provide better clarification on the information required from applicants. Prafke indicated it wasn’t necessary to have the same levels of detail information from someone wanting to put up a garage as someone developing a 40 acre subdivision and the ordinance should reflect the different levels of information required. In motion by Gover, seconded by Douglas, Ordinance No. 380 Second Series, entitled “An Ordinance Amending Saint Peter City Code Chapter 3 ‘Municipal And Public Utilities - Rules And Regulations, Franchises And Rates’ By Modifying Section 3.61 ‘Stormwater Planning And Development’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 3.99, Which, Among Other Things, Contain Penalty Provisions“ was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 380, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

2004 Nicollet Avenue Project Change Order - City Engineer Jeff Domras of Bolton and Menk, recommended approval of a request to extend the contract completion date for the 2004 Nicollet Avenue Project to August 20th. Domras indicated the project had been delayed because of the need to order and install a fence and because of weather conditions unfavorable for planting. Domras also indicated that Minnesota Department of Transportation standards allow planting anytime after August 15th and the contractor was responsible for up to one year for ensuring the trees they planted live. In motion by Brinker, seconded by Gover, Resolution No. 2005-111, entitled “Resolution Approving Change Order Number Two For The 2004 Nicollet Avenue Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-111 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Water Tower Bond Sale - Shannon Sweeney of David Drown Associates presented a recommendation for sale of general obligation water bonds in the amount of $1,765,000 to finance construction of the new water tower and related water projects. Sweeney recommended the bonds be sold through competitive sale, have a 20 year term, be callable on February 1, 2012, and have a Moody’s rating. Sweeney also pointed out that because the City would exceed the $10 million issuance limit for the year due in part to the new nursing home project, the bonds would not be bank qualified. Sweeney also predicted a net effective interest rate of just under 4.5%. In motion by Gover, seconded by Strand, Resolution No. 2005-112, entitled “Resolution Providing For The Competitive Negotiated Sale Of $1,765,000 General Obligation Water Revenue Bonds, Series 2005B“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-112 is contained in the City Administrator’s book entitled Council Resolutions 15. Councilmember Kvamme questioned the amount of debt being issued by the City and whether the City was paying back as much as is being borrowed. City Administrator Prafke indicated that the City was borrowing more than it was paying back, but that a lull in construction and/or new projects was expected after 2005.

 

Long Term Care Facility Project Bid Authorization - City Administrator Prafke recommended the Council approve the plans and specifications for the long term care facility project and authorize receipt of bids for the project retroactive to August 4th. Prafke pointed out the bid opening was scheduled for August 16th. Prafke also mentioned that bids on the project need to come in at or under budget or the City and the project partner Benedictine Health Systems would have to decide whether or not to continue with the project. In motion by Gover, seconded by Strand, Resolution No. 2005-113, entitled “Resolution Approving Plans And Specifications For Long Term Care Facility Project And Authorizing Receipt Of Bids“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-113 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Easement Vacation Request: Rice Street - Community Development Director Wille presented a request for vacation of a utility easement on the previously vacated Rice Street in the Plat of Traverse des Sioux. Wille indicated the applicant wished to construct a mini-storage unit and City staff and the City Engineer had no opposition to vacating the north thirty feet of the easement. Wille also pointed out that the resolution specifically maintained the south thirty feet of the easement. Councilmember Kvamme questioned whether the vacation was appropriate as it gave all the advantage to one property owner abutting the easement and left the other property owner with the remaining easement. Councilmember Gover also expressed unease with taking the requested action without the abutting property owner being notified. A motion was made by Gover, seconded by Kvamme to table action on the easement vacation until the neighboring property owner, George Trimbo, has been informed of the proposed action. With Councilmembers Strand, Pfeifer, Kvamme, Gover, Brinker and Mayor Hawbaker voting aye, Councilmember Douglas voting nay, the motion carried. Councilmember Brinker also questioned why the applicant had not installed a fence on the north end and the backside of the property as had been indicated during earlier discussions. Wille indicated the fence was not required.

 

Revolving Loan Fund Term Modification: MS & GS Enterprises - Community Development Director Wille presented the Economic Development Authority (EDA) recommendation to modify the terms of the $250,000 revolving loan provided to MS & GS Enterprises to extend the balloon payment date to June 18, 2006. Wille indicated the applicant was current on all obligations and the extension was being requested because the Minnesota Community Capital Fund’s approval of a loan had been denied by the Community Reinvestment Fund (CRF) and that funding was required to make the balloon payment. Wille also pointed out that negotiations were underway for the CRF to purchase the loan from the EDA, but had not been approved as of yet. In motion by Kvamme, seconded by Brinker, Resolution No. 2005-114, entitled “Resolution Modifying The Terms Of $250,000 Revolving Loan To MS & GS Enterprises“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-114 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Public Access Policies/Procedures - City Administrator Prafke recommended adoption of updated rules and procedures for the operation of public access. Prafke indicated the modifications included a change to the PEG (Public, Educational, Government) philosophy and establishment of an appeals process. Prafke said the changes would establish priorities for funding and production of programs and included elimination of technical terms which become outdated as technology changes. In motion by Gover, seconded by Strand, Resolution No. 2005-115, entitled “Resolution Adopting Updated Rules And Procedures For Public Access“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-115 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

License Application - City Administrator Prafke presented an application for a six month peddler’s permit from Platinum Marketing, Inc. Prafke indicated the background investigation had found nothing that would result in denial of the permit. In motion by Kvamme, seconded by Brinker, Resolution No. 2005-116, entitled “Resolution Approving Peddler License“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-116 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Jefferson Water Plant Upgrade - City Administrator Prafke reported that a presentation on upgrades at the Jefferson Water Treatment Plant would be provided for the Council in the near future. Prafke reported the project had been completed under budget and the plant was running more efficiently.

 

2005 Street Maintenance Program Update - Maintenance Superintendent Block reported the 2005 street maintenance program was progressing well with the Aspen application having been completed and the Liquid Road application beginning on August 8th. Block thanked KRBI Radio for their cooperation with announcements regarding road closures and thanked the public for their patience.

 

Storm Cleanup - Maintenance Superintendent Block reported staff had completed clean up of branches downed by the August 3rd storm in the part of the community located south of Broadway Avenue and staff would continue cleanup north of Broadway. City Administrator Prafke reminded residents the City’s brush drop off site was open year round for City residents. Prafke also encouraged residents who hire a tree worker to ask to see the contractor’s City license prior to hiring the contractor.

 

Council Filing - Councilmember Gover announced she had decided not to seek re-election to the City Council and would be retiring at the end of her term in December.

 

Utility Bills - Councilmember Kvamme commented on what appeared to be higher than usual utility bills for August.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 7:56 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

JULY 25, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 25, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Brinker, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Brinker, to approve the minutes of the July 11, 2005 regular City Council meeting. Councilmember Gover corrected the date of the City/County meeting referenced under “Reports” which should have been July 13, 2005. With all in favor, the motion carried as corrected. A complete copy of the minutes of the July 11, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Pfeifer, seconded by Strand, Resolution No. 2005-103 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-103 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

WELCO West Subdivision Project Change Order - Public Works Director Giesking recommended approval of Change Order #1 for the WELCO West Subdivision Project which included clearing and grubbing trees, shaping and reseeding disturbed areas; removal and replacement of damaged curb and gutter; replacing barricades with “dead end” signs; deeper sanitary sewer installation; removal of top soil; and extending the completion date to August 12, 2005. Giesking indicated the change order would add $15,755.70 to the project cost. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-104, entitled “Resolution Approving Change Order Number One For The WELCO West Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-104 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Land Sale: ICBU Project - Community Development Director Wille recommended the Council authorize sale of land to Minnesota Outstate Clinic Partners for the construction of a 16 bed psychiatric clinic to be leased to the State of Minnesota. Wille indicated the group already had an option agreement on the South 240’ of Outlot F in North Industrial Park Subdivision and they wished to expand the purchase to the South 295’ at a total price of $107,670. In motion by Gover, seconded by Pfeifer, Resolution No. 2005-105, entitled “Resolution Authorizing Sale Of South 295’ Of Outlot F, North Industrial Park Subdivision To Minnesota Outstate Clinic Partners For Construction Of A 16 Bed Psychiatric Treatment Facility“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-105 is contained in the City Administrator’s book entitled Council Resolutions 15. Wille indicated construction was expected to begin by August 1, 2005.

 

Budget Approvals: Community Center and Conduit Funds - City Administrator Prafke reviewed the proposed budget for the telecommunication fund which receives revenues from the lease of City owned conduit to HickoryTech. Prafke and Finance Director O'Connell reviewed issues associated with deficits in the Community Center fund and recommended the Council provide for the required Community Center bond reserve by reserving $200,000 of the revolving loan fund and approximately $131,000 from the general fund. Prafke pointed out that the funds would not be expended and were being reserved to satisfy bonding requirements. Prafke indicated that staff was reviewing ways to address the operational cost deficit for the building in both 2005 and 2006 including a possible tax levy in 2006, utility fee transfers, increased leases, ad sales, increased user fees and cuts in operation. Councilmembers questioned whether using other funds to serve as the bond reserve was an appropriate solution. O’Connell indicated that the process was not typical, but was a reasonable action. Recreation and Leisure Services Director Timmerman indicated that operational changes have already been undertaken including limiting building hours during the summer and savings which were being realized through a decrease in supply costs. Councilmember Brinker questioned where the original bond reserve funds were used. Prafke indicated the reserve funds had been used to fund operational expenses. In motion by Gover, seconded by Strand, Resolution No. 2005-106, entitled “Resolution Adopting 2005 Telecommunication Conduit And Community Center Enterprise Fund Budgets“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-106 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase - City Administrator Prafke recommended authorization be provided for purchase of building permit software to be funded by the 2005 equipment certificate. Prafke indicated the proposed purchase, from TR Computer Sales, was in the amount of $9,927.51 and $11,000 had been budgeted for the purchase. In motion by Brinker, seconded by Pfeifer, Resolution No. 2005-107, entitled “Resolution Authorizing 2005 Equipment Certificate Purchase (Permitworks Software)“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-107 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

License Application - City Administrator Prafke recommended approval of an application by HickoryTech for a peddler’s permit. Prafke informed Councilmembers HickoryTech staff would be selling cable, telephone and DSL services door-to-door. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-108, entitled “Resolution Approving Peddler License Application“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-108 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

City/County Meeting - City Administrator Prafke reported on discussion at the July 13, 2005 City/County meeting which included an update on the CSAH 20 project, possible ribbon cutting ceremony for CSAH 20, library changes, stormwater fees, recycling and composting, and the City’s housing study.

 

City/School/Gustavus Meeting - City Administrator Prafke also reported on discussion at the July 13, 2005 City/County/Gustavus meeting which included official mapping, senior activities, housing opportunities, senior housing, and a record enrollment at Gustavus. Councilmembers questioned if the record Gustavus enrollment would mean more students living off-campus. Prafke indicated that was not expected and the school was pushing for students to live on-campus.

 

2005 Street Maintenance Program Update - Public Works Director Giesking reported that the liquid sealing maintenance work would begin August 1st with work in the downtown area being scheduled for August 2-3 in the morning hours to minimize disruption to local businesses. Giesking also indicated staff would provide a daily notice on KRBI radio of roadways expected to be closed during the following day.

 

Water Usage Update - Public Works Director Giesking reported water usage during the recent heat wave was at the rate of 2.0-2.4 million gallons a day being pumped, which was double the normal daily usage during the summer, and near the City’s capacity. Giesking also reported a pump had failed at the Jefferson Plant, but customers had not been impacted by the failure.

 

League of Minnesota Cities Regional Meeting - Councilmember Gover provided a report on the scenario played out at the LMC Regional Meeting she attended in Lake Crystal. Gover indicated the fictional City of Mosquito Heights addressed the issue of Councilmembers acting individually including firing an employee, signing a contract, and promising Council action on a petition. Gover pointed out that each of those actions could not be done by individual Councilmembers and would take action by the full Council. Gover also reported that she had visited with representatives of both Congressman Gutknecht and Senator Coleman regarding the FEMA funding problem.

 

League of Minnesota Cities Annual Conference - Councilmember Pfeifer pointed out that the annual LMC conference, which was scheduled for December, comes after the City Council election. Councilmember Gover, a member of the conference planning committee, indicated the decision had been made to schedule the annual conference in the summer again beginning in 2006.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 7:35 p.m. With all in favor, the motion carried.

 

MINUTES OF THE CITY COUNCIL MEETING

JULY 11, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on July 11, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - City Administrator Prafke reported the easement vacation request item would be removed from the agenda. A motion was made by Gover, seconded by Brinker, to approve the agenda with the deletion. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Brinker, seconded by Gover, to approve the minutes of the June 27, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the June 27, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Pfeifer, Resolution No. 2005-94 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-94 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Windsor Pond I Subdivision Project Acceptance - Public Works Director Giesking recommended Windsor Pond Phase I Subdivision be accepted as constructed. Giesking pointed out that the final acceptance had been delayed until a storm water issue was resolved with the Phase II construction. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-95, entitled “Resolution Accepting Windsor Pond Phase 1 Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-95 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Curfew Regulations Modification - City Administrator Prafke and City Attorney Brandt reviewed the proposed curfew ordinance. Prafke indicated the updated version which had been distributed to the Council had been modified by reordering the “whereas” paragraphs and some grammatical changes. Brandt reminded Councilmembers that the existing ordinance had been declared unconstitutional by a District Court judge and the new ordinance took into consideration the comments made by the judge. Councilmember Brinker asked that a summary of the ordinance be distributed to the public. In motion by Kvamme, seconded by Gover, Ordinance No. 379, Second Series, entitled “An Ordinance Of The City of Saint Peter, Minnesota Amending Chapter 10 ‘Public Protection, Crimes, And Offenses” By modifying Section 10.29, ‘Curfew’ To Regulate The Presence And Conduct Of Juveniles On Streets And Other Public Places, Define The Duties Of Parents Or Others In The Care Of Juveniles And Provide For Procedures And Penalties For Violations And Adopting Chapter 1 And Section 10.99, Which, Among Other Things, Contain Penalty Provisions “ was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 379, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

2004 Nicollet Avenue Project Change Order #1 - Public Works Director Giesking recommended Change Order #1 to the 2004 Nicollet Avenue Project be approved to address a fencing issue at the underpass. Giesking indicated the change order would add $14,553.88 to the project which was being funded by municipal state aid funds. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-96, entitled “Resolution Approving Change Order #1 For 2004 Nicollet Avenue Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-96 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Sunrise Water Storage Tank Project Bid Award - Public Works Director Giesking and Bolton and Menk Engineer Jeff Domras recommended the bid of CB & I Constructors for a steel water storage tank be accepted in the amount of $1,010,000. Giesking indicated that staff had reviewed two tank options, steel and composite materials, and did a life cycle cost analysis, including consideration on the cost for painting the tower, which indicated the steel tank would be more economical. In motion by Kvamme, seconded by Pfeifer, Resolution No. 2005-97, entitled “Resolution Awarding Bid For Sunrise Water Storage Tank Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-97 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2004 Audit Presentation/Acceptance - City Auditor Jim Eichten of Malloy, Montague, Karnowski, and Radosevich (MMKR), presented findings from the 2004 audit. Eichten reviewed the annual financial report, single audit, internal controls, and management report and provided additional information on the various enterprise funds. Eichten pointed out that the City’s Housing and Redevelopment Authority (HRA) had not completed its financial statements using GASB 34 and encouraged the City to require GASB 34 be followed by the HRA. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-98, entitled “Resolution Accepting 2004 Financial Statements Together With Independent Auditor’s Report“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-98 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Country View Ridge Subdivision Final Plat - Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the final plat of Country View Ridge Subdivision. Wille indicated the final plat approval should be made contingent upon execution of a development agreement for the public improvements. Councilmember Gover questioned whether the resolution should be modified to identify the parkland dedication and assessment payment requirements. City Administrator Prafke indicated the requirements were specified in the development agreement. In motion by Brinker, seconded by Gover, Resolution No. 2005-99, entitled “Resolution Approving Final Plat Of Country View Ridge Subdivision“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-99 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Country View Ridge Subdivision Development Agreement - Community Development Director Wille presented the proposed development agreement for construction of public improvements in Country View Ridge Subdivision. Wille indicated the agreement specified responsibilities for payment of assessments, parkland dedication ($16,501.01), five year deferral of the total assessments in the amount of $101,008.24 and a 5% interest rate beginning October 1, 2005. In motion by Gover, seconded by Brinker, Resolution No. 2005-100, entitled “Resolution Authorizing Execution Of Development Agreement For Construction Of Public Improvements Within Country View Ridge Subdivision“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-100 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Water Operator Position Description Modification - City Administrator Prafke and Public Works Director Giesking recommended modification to the Water Operator position description to lower the minimum requirements for the position. Giesking indicated that the current qualifications did not allow for hiring entry level candidates. In motion by Kvamme, seconded by Gover, Resolution No. 2005-101, entitled “Resolution Approving A Revised Job Description For Water Operator Position“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-101 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

License Application - In motion by Brinker, seconded by Strand, Resolution No. 2005-102, entitled “Resolution Approving New License“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-102 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

City Council Wages - City Administrator Prafke presented a draft ordinance providing for an increase in Council wages to be effective January 1, 2006. Mayor Hawbaker objected to the ordinance indicating that the increase in Council wages provided for in the ordinance was less than it should be. Councilmember Kvamme objected to language that would provide for an automatic 3% increase in the Mayor’s wage each year. Councilmember Gover agreed with Kvamme’s objection to the automatic wage increase, expressed her belief that a 10.4% increase in wages was excessive; and pointed out that the City doesn’t compete with other cities to attract Councilmembers. Councilmember Strand also disagree with the automatic wage increase. A motion was made by Kvamme, seconded by Brinker, to approve an ordinance entitled “An Ordinance Amending Saint Peter City Code Section 2.72 Entitled ‘Salaries Of Mayor And Councilmembers’ And Adopting By Reference Chapter 1 And Section 2.99, Which, Among Other Things, Contain Penalty Provisions“ with the elimination of subdivision 2 regarding annual increases, and with modification to the language of Subdivision 4 to read “The City Council shall reconsider the salaries of the Mayor and Councilmembers in June of odd numbered years”. A motion was made by Gover, seconded by Pfeifer, to amend Subdivision 1 of the proposed ordinance to indicate wages of $5,136 per year for the Mayor and for Councilmembers to be 75% of the Mayor’s salary which would be in line with the 7% total increase provided to employees since the last Council wage increase. With Councilmember Gover voting aye, Councilmembers Strand, Pfeifer, Kvamme, Douglas, Brinker, and Mayor Hawbaker voting nay, the motion failed. Upon roll call of the original motion, Councilmembers Brinker, Strand and Kvamme voting aye, Councilmembers Gover, Douglas, Pfeifer, and Mayor Hawbaker voting nay, the ordinance was declared defeated.

 

Reports

 

Fourth of July - Mayor Hawbaker reported he had welcomed visitors to the Fourth of July festivities in Minnesota Square Park.

 

Judge Litynski Retirement - Mayor Hawbaker indicated he attended the retirement party of Judge Warren Litynski and presented him with the proclamation for “Judge Warren E. Litynski Day”.

 

2005 Street Maintenance Program Timeline Update - Public Works Director Giesking provided an update on the 2005 street maintenance program and indicated that most of the major patching work had been completed.

 

City/School/Gustavus Meeting - City Administrator Prafke reminded Councilmembers a joint meeting with School Board and Gustavus officials would be held on July 13, 2005 at 7:00 p.m.

 

City/County Meeting- City Administrator Prafke also reminded Councilmembers of the next City/County meeting at 3:00 p.m. on August 31st.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 8:16 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

JUNE 27, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 27, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Brinker, seconded by Strand, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Strand, to approve the minutes of the June 13, 2005 regular City Council meeting. Councilmember Gover requested modification to the language regarding recreational fees for non-residents. With all in favor, the motion carried as modified. A complete copy of the minutes of the June 13, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-89 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-89 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Housing Study Update Contract - Community Development Director Wille recommended approval be provided for execution of a contract with Community Partners Research, Inc. for completion of an update to the housing study for a fee not to exceed $8,900. Wille indicated the final draft of the study should be available by September 15, 2005. In motion by Gover, seconded by Kvamme, Resolution No. 2005-90, entitled “Resolution Authorizing Execution Of Contract With Community Partners Research, Inc. For Completion Of Update To 1999 And 2002 Housing Studies“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-90 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Library Policies Update - City Administrator Prafke presented the Library Board recommendation for updates to the library policies and procedures. Prafke indicated the modifications included changing the word “bylaws” to “policies”, condensing the reference service policy, modifying language to clarify intent, and adding display case, meeting room, and internet/computer policies. Councilmember Kvamme asked that the word “will” be changed to “may” in paragraph 8 of the meeting room policy referencing return of damage deposits for failure to cancel room use. In motion by Brinker, seconded by Douglas, Resolution No. 2005-91, entitled “Resolution Approving Updated Policies And Procedures For Saint Peter Public Library“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-91 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Request For City Assistance: Chautauqua - City Administrator Prafke recommended the request for City assistance by the Chautauqua Assembly organizing committee be approved. Prafke indicated the event would take place August 20-21, 2005 in Gorman Park and requested assistance included use of the park, access to the Community Center, use of electricity, protection under City personal liability insurance, tents in the park, overnight sleeping in the park, picnic tables, and Police and Police Reserve assistance. In motion by Strand, seconded by Gover, Resolution No. 2005-92, entitled “Resolution Approving City Assistance For Chautauqua Assembly Community Event“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-92 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Mosquito Control - City Administrator Prafke presented the draft resolution which would rescind an earlier resolution providing for a limited mosquito control spraying program before City festivals. Prafke indicated the resolution was being presented following discussion by the Council at a workshop session. Councilmembers discussed mosquito control including the threat of West Nile disease, a need for the public to be responsible for personal protection, possible harmful effects to humans and nature from the chemicals used in spraying, whether spraying is effective or not, and whether the City has a responsibility to the public and those coming into the community for festivals to provide some sort of mosquito protection. Mayor Hawbaker asked for a motion/second on the proposed resolution. No motion was made, no further action was taken and the resolution died for lack of a motion.

Water System Standby Power Project Bid Award - Public Works Director Giesking recommended the bid for the water system standby power project be awarded to Fischer and Hoehn Electric in the amount of $216,900. Giesking indicated the project would provide installation of a permanent generator at the Greenhill and St. Julien locations and a portable generator to be used at the Jefferson Water Treatment Plant and the Kasota Lift Station. Giesking also pointed out that $219,500 had been budgeted for the project. In motion by Brinker, seconded by Gover, Resolution No. 2005-93, entitled “Resolution Awarding Bid For Water Standby Generator Power Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-93 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

“Judge Warren E. Litynski Day” Proclamation - Mayor Hawbaker proclaimed June 30, 2005 as “Judge Warren E. Litynski Day” in the City in recognition of Judge Litynski’s contributions to the community after twenty-six years on the bench.

 

City/School Meeting - City Administrator Prafke reported on discussion at the City/School meeting which included joint facility use, planning, mapping, legislative budget discussion, and the Active Aging program.

 

2005 Street Maintenance Program Update - Public Works Director Giesking provided an update on the 2005 street maintenance program which began the week of June 20th with crack sealing work.

 

Peddlers - City Administrator Prafke reminded residents that door-to-door peddlers are required to present a City permit.

 

Workshop Schedule - City Administrator Prafke reminded Councilmembers the next workshop session would take place on Tuesday, July 5th.

 

There being no further business, a motion was made by Douglas, seconded by Brinker, to adjourn at 7:38 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

JUNE 13, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 13, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:01 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Brinker, seconded by Gover, to approve the minutes of the May 23, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the May 23, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - City Administrator Prafke asked that the appointment of Cheryl Bushell as the School District representative to the Parks and Recreation Advisory Board be included on the consent agenda. In motion by Strand, seconded by Brinker, Resolution No. 2005-80 entitled “Resolution Approving Consent Agenda“ was introduced. Councilmember Gover questioned what the policy was on comparing prices when the City issues a blanket purchase authorization. Prafke indicated staff does review prices on a regular basis, but that many of the products being purchased must be the same brand because of compatibility issues. Prafke also indicated he would provide additional information on blanket purchase orders at a later date. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-80 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Vacation of Third Street - Community Development Director Wille again presented the Planning and Zoning Commission recommendation to approve the vacation of a portion of the North Third Street right-of-way located in the Traverse des Sioux Plat. Wille indicated the Council had tabled action on the proposed vacation at the May 23, 2005 meeting and had subsequently discussed the petition as part of both a workshop session and a goal session. Wille reminded Councilmembers that private property owners had agreed to deed land to the City so that the roadway would end in a cul-de-sac. In motion by Brinker, seconded by Gover, Resolution No. 2005-81, entitled “Resolution Approving Petition For Vacation Of Third Street (Platted As Fourth Street) Right-Of-Way North Of The Previously Vacated Washington Avenue Right-Of-Way Within The Plat Of Traverse Des Sioux “ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-81 is contained in the City Administrator’s book entitled Council Resolutions 15. Councilmember Kvamme questioned whether the private property owners were aware they may be assessed for costs associated with the land dedication if the cul-de-sac is constructed. Wille indicated staff had informed the property owners.

 

Fire Department Computer Purchase - City Administrator Prafke presented the Fire Department recommendation for purchase of computer hardware and software that would provide mapping and directions for rural 911 addresses. Prafke indicated $3,000 of the purchase cost would be funded by restricted funds and the remaining $1,000 would come from the Relief Association. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-82, entitled “Resolution Approving Purchase Of Rural Location Identification Computer System And Software For The Fire Department“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-82 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Jefferson Park Upgrades - Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation for acceptance of donations from the Adult Softball Association and the Girls Fast Pitch Association for improvements at Jefferson Park. Giesking indicated the proposed improvements, in order of priority and with the funding identified, included: construction of a 24’x 40’ storage/viewing structure and a 10’ x 10’ x 40’ storage building to be used by the Softball Association, Fast Pitch Association, School District and the City at a cost of $9,500 with funding from the two associations with labor and equipment to construct the shelter contributed by the City; concrete flooring in the dugouts funded in the amount of $3,060 by the associations and work completed by a private contractor; installation of a field irrigation system on Field #1 at a cost of $15,500 funded by the associations and the City contributing labor and equipment; installation of a scoreboard on Field #4 with the City and Adult Softball Association funding the $3,250 private contractor cost. Giesking also added that the final priority would be irrigation of Field #4 should any funding remain. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-83, entitled “Resolution Accepting Donations For Proposed Improvements To Jefferson Park As Recommended By The Parks And Recreation Advisory Board“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-83 is contained in the City Administrator’s book entitled Council Resolutions 15. Councilmember Strand commented that Jefferson Fields is well used and it was nice that the Associations worked towards raising funding for improvements.

 

Nicollet County COLAB Contract Approval - City Administrator Prafke presented a proposed contract for provision of youth specialist services between the City and Nicollet County. Prafke indicated the City previously participated in the program through the Hoffmann Center, but the Center no longer was able to participate and Nicollet County Family Services Collaborative had authorized a contract for provision of services to disadvantaged youth. Prafke indicated the funding for 2004 was $22,000 and for 2005 was $24,000. Prafke also indicated that should the Council approve the contracts, recruitment for a Youth Specialist position would be initiated. In motion by Gover, seconded by Brinker, Resolution No. 2005-84, entitled “Resolution Authorizing Entering A Contract For Provision Of Youth Specialist Services“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-84 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Electric Master Plan Contract - Public Works Director Giesking recommended DeWild, Grant and Reckert Engineers be retained to prepare an update to the electric utility master plan for a not to exceed price of $33,500. Giesking indicated the plan was previously updated in 1994 with the intention of updating the plan once every five years, but the tornado altered the schedule. Giesking also indicated that the recommendations contained in the 1994 document had been completed. In motion by Gover, seconded by Pfeifer, Resolution No. 2005-85, entitled “Resolution Retaining DeWild, Grant And Reckert To Update The Electric Utility Master Plan“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-85 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Gault Park Turf Improvement Grant - Public Works Director Giesking indicated the Saint Peter Soccer Association had been awarded a $1,000 grant from the Minnesota Soccer Associations for turf improvements on a soccer field. Giesking reported the Saint Peter Association wished to donate the money to fund turf improvements on Field #3 of Gault Park and to use an additional $1,000 which had previously been donated to the City by the Association for purchase of a water cannon as the matching funding for the grant award. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-86, entitled “Resolution Accepting Donation For Turf Improvements For The Soccer Field At Gault Park“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-96 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Pavement Preservation And Crack Sealing Project Quote Awards - Public Works Director Giesking recommended the City accept the street maintenance quotes of Road Surfacing Technologies in the amount of $1.05 per gallon applied for the Liquid Road application and $0.40 per gallon applied for the Aspen RT oil application and Bargen, Inc. in the amount of $0.98 per gallon of sealant for crack sealing. Giesking informed the Council that the quotes received will allow for work on 109 City blocks. In motion by Brinker, seconded by Strand, Resolution No. 2005-87, entitled “Resolution Awarding Pavement Preservation And Crack Sealing Quotes“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-87 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Request For City Assistance: Fourth of July - City Administrator Prafke recommended approval of a request by the Chamber of Commerce for City assistance for the Fourth of July celebration. Prafke indicated the requested assistance included no parking designations, traffic control, use of Minnesota Square Park, access to a restroom key for Minnesota Square Park and designation of a bridle trail in the park for pony rides and a petty zoo. Prafke also pointed out that the authorization would include the City spraying for mosquitoes in Minnesota Square Park prior to the event. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-88, entitled “Resolution Authorizing City Assistance For Fourth Of July Event“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-88 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Appliance Pickup- City Administrator Prafke reported that 18 appliances had been collected from the area south of Broadway Avenue and 38 appliances from the north section. Prafke indicated the good response may result in the program being offered in the future.

 

Refuse Collection Update (Rentals)- City Administrator Prafke informed the Council staff may utilize a different procedure during the month of May to notify renters who are leaving town regarding how to dispose of excess refuse and other materials which are oftentimes left out on the boulevard and not collected because of the excess amounts including some unacceptable materials. Prafke indicated the notices may be provided during rental inspections.

 

Recreation Fee Policies (Resident vs. Non-Resident)- City Administrator Prafke reminded Councilmembers that non-residents are required to pay an extra 30% above the resident price for Recreation and Leisure Services programs and services. Prafke indicated the higher fee was implemented because residents pay a portion of the program costs through property taxes and non-residents do not.

 

Mosquito Control - Councilmember Pfeifer reported he had received some phone calls from residents asking the City to spray for mosquito control. Pfeifer requested the Council discuss the request at a future workshop. City Administrator Prafke explained the current mosquito control policy which includes application of anti-larval pesticides in storm water detention areas, appropriate storm drains and in other wetland areas under City control and providing for the application of appropriate air distributed mosquito pesticides in City owned facilities prior to City festivals in an amount not to exceed six applications per year.

 

There being no further business, a motion was made by Brinker, seconded by Strand, to adjourn at 7:52 p.m. With all in favor, the motion carried.

 

 

 

MINUTES OF THE CITY COUNCIL MEETING

MAY 23, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 23, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer, Brinker and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Strand, to approve the minutes of the May 9, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the May 9, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

A motion was made by Strand, seconded by Brinker, to approve the minutes of the May 10, 2005 Board of Appeal and Equalization meeting. With all in favor, the motion carried. A complete copy of the minutes of the May 10, 2005 Board of Appeal and Equalization meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Gover, Resolution No. 2005-74 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-74 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

General Obligation TIF Bond Sale: Mason Street Project - Shannon Sweeney of David Drown Associates presented a recommendation for sale of $330,000 in general obligation tax increment financing bonds to Miller Johnson Steichen Kinnard at the interest rate of 4.1245%. Sweeney also pointed out that the Moody’s rating for the issuance was A3. In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-75, entitled “Resolution Accepting Proposal On The Competitive Negotiated Sale Of $330,000 General Obligation Tax Increment Bonds, Series 2005A, And Levying A Tax For The Payment Thereof“ was introduced. Councilmember Brinker questioned how the bonds would be repaid. Sweeney informed the Council the bonds would be repaid through lot sales in North Industrial Park Subdivision. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-75 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Curfew Regulations - Discussion was held on the proposed modifications to the curfew regulations. Police Chief Peters provided a background on development of the proposed ordinance which was precipitated by a District Court ruling that the current City curfew regulations were invalid. Peters reported staff used the judge’s ruling, legal cases cited in that decision, League of Minnesota Cities research information and other City ordinances to develop the proposed ordinance. City Attorney Brandt reported the judge identified the current ordinance as “vague” and “overly broad” and indicated that should a City choose to restrict an individuals rights, it must let them know what is being restricted and the action must have a government purpose. Brandt indicated staff recommended the City’s purpose be identified as increasing juvenile safety and decreasing juvenile victimization and juvenile crime. Brandt reviewed the “affirmative defenses” contained in the ordinance and reported the defenses would allow an alleged offender to be found not guilty by a court. Chief Peters reported he had received favorable comments from the public regarding the proposed regulations, but added there were certainly critics of any such action including children who would be impacted by the regulations and the American Civil Liberties Union. City Administrator Prafke recommended the Council discuss the proposed ordinance further at workshop before final adoption. Brandt also reported that the City of Dallas, Texas had adopted a similar ordinance and had cited the following as reasons for adoption: reduction in juvenile crime victims, reduction in juvenile vehicular accidents, reduction in the amount of time Police Officers spend on juvenile issues, reduction in juvenile peer pressure to stay out late and assisting parents in controlling their children. No further action was taken on the proposed ordinance.

 

Country View Ridge Subdivision Preliminary Plat - Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the preliminary plat of Country View Ridge Subdivision being developed by Niemeyer Hanson LLC, contingent upon elimination of the southern most cul-de-sac and extending Wood Duck Court to terminate at the southernmost boundary of the Subdivision. Wille indicated the developers were opposed to the elimination of the cul-de-sac and they had identified reduced noise levels, increased safety, less accidents, higher security and slower vehicular traffic as reasons to keep the cul-de-sac. Wille indicated the recommendation from the Planning Commission was based on members feeling it was important to provide for connectivity to any future development to the south. Mr. Niemeyer addressed the Council and indicated snow removed from the southern cul-de-sac could be stockpiled on one of the subdivision lots and indicated his belief that the benefits to keeping the cul-de-sac outweighed the reasons to eliminate it. In motion by Kvamme, seconded by Gover, Resolution No. 2005-76, entitled “Resolution Approving Preliminary Plat Of Country View Ridge Subdivision“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-76 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Street Vacation Request: Third Street (Plat of Traverse des Sioux) - Community Development Director Wille presented the Planning Commission recommendation to approve a request to vacate a portion of Third Street which was originally platted as Fourth Street in the Traverse des Sioux plat. Wille indicated staff had worked with the petitioner to provide for the roadway ending in a cul-de-sac through the dedication to the City of privately owned property. Wille reported both property owners had agreed to the dedication and the vacation would eliminate potential conflicts between residential and industrial properties abutting the area. Councilmember Gover questioned whether the proposed vacation would impact future development of a big box retail center in the future. A motion was made by Kvamme, seconded by Douglas, to table action on the proposed vacation until the next regular Council meeting. Kvamme indicated he wished to discuss the possibility of a big box development in the area and redistricting of the area as part of the next Council goal session. With Councilmembers Strand, Pfeifer, Kvamme, Gover, and Douglas voting aye, Councilmember Brinker and Mayor Hawbaker voting nay, action was tabled. Clete Schroepfer, representing the petitioner Scirrius LLC, addressed the Council to object to a delay in consideration of the vacation. Schroepfer took exception to the Council’s apparent decision to delay action for an existing business because of the possibility of a future big box development. Schroepfer encouraged the Council to treat existing business people fairly and not “beat up the small guy”. Schroepfer indicated the petitioner Mr. Biederman did not wish to relocate to the North Industrial Park and if not allowed to develop his current property he might possibly leave Saint Peter. Community Development Director Wille indicated Mr. Biederman would be extremely dismayed by any further delay in consideration and pointed out that the action had already been delayed three months. City Administrator Prafke reminded Councilmembers that the decision had been tabled until the next regular meeting and no further discussion took place.

 

Rezoning Request: 109 North Third Street - Community Development Director Wille presented the Planning Commission recommendation for approval of a request to rezone property at 109 North Third Street from C-2 (commercial) to R-2 (one and two family residential). Wille indicated the property owner was unable to refinance the property which had been used for residential purposes for many years. In motion by Douglas, seconded by Pfeifer, Ordinance No. 378, Second Series, entitled “An Ordinance Amending Saint Peter City Code Chapter 11 By Rezoning A Tract Of Land From C-2 (Central Business Commercial) To R-2 (One & Two Family Dwelling) District “ was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 378, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

Temporary Road Closure Request - City Administrator Prafke recommended approval be provided to temporarily close the 200 block of West Elm Street from 12:00 noon on June 17th through 12:00 noon on June 18th to provide parking for the American Cancer Society Relay For Life event in Minnesota Square Park. Prafke indicated the abutting property owners would be notified of the roadway closure by staff. In motion by Gover, seconded by Strand, Resolution No. 2005-77, entitled “Resolution Approving Temporary Roadway Closure“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-77 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Enterprise Fund Budgets: Electric/Transit/Environmental Services - City Administrator Prafke and Finance Director O'Connell presented the proposed electric, transit, and environmental services budgets for 2005. O’Connell indicated the environmental services fund was sound and no rate increase was projected for another year. O’Connell also indicated rates for the electric fund were being studied to determine an allocation of costs for all rate tiers. In motion by Brinker, seconded by Gover, Resolution No. 2005-78, entitled “Resolution Adopting 2005 Environmental Services, Electric, And Heartland Transit Enterprise Fund Budgets“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-78 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Electric Rate Modification - Finance Director O'Connell recommended the base rate for electric service be increased by $1.75 per month effective with the bills due August 15, 2005 and the load management credit be reduced to $6.00 per month. Councilmembers questioned the possibility of delaying modification to the rates until completion of the rate study. City Administrator Prafke indicated it was necessary to modify the base rate at this time so that the impact of the future rate increases would be lessened. In motion by Kvamme, seconded by Gover, Resolution No. 2005-79, entitled “Resolution Modifying Electric Rates“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-79 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Good Sam Samboree Welcome- Mayor Hawbaker reported he had welcomed over 400 Good Sam Samboree RV’ers to the fairgrounds over the weekend. Hawbaker indicated the organization encourages participants to purchase locally while they are visiting a community.

 

Third Floor Appreciation Dinner- Mayor Hawbaker reported on his attendance at the appreciation dinner hosted by the Third Floor Youth Center. He indicated the event was well attended.

 

Pearly Gates Dedication- City Administrator Prafke reminded Councilmembers of the ribbon cutting ceremony for the Pearly Gates attraction in Levee Park on May 24th at 11:00 a.m.

 

There being no further business, a motion was made by Strand, seconded by Douglas, to adjourn at 8:49 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE BOARD OF APPEAL AND EQUALIZATION MEETING

MAY 10, 2005

 

 

Pursuant to due call and notice thereof, a regular meeting of the Board of Appeal and Equalization of the City of Saint Peter was conducted in the Commissioners’ Room of the Nicollet County Government Center on May 10, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 6:00 p.m. The following members were present: Hawbaker, Douglas, Brinker, Gover, Kvamme and Strand. Absent was Councilmember Pfeifer. County official present: Assessor Doreen Pehrson. Mayor Hawbaker and Councilmembers Douglas and Strand had received Board of Appeal training from Nicollet County on March 30, 2005.

 

Appeal Hearings - Mayor Hawbaker opened the floor to the property owners scheduled to present their appeals.

 

Steven Weber, 101 Brown Street, addressed the Board to request a reduction in his 2005 valuation of $52,600. Mr. Weber objected to increases in his valuation because the highest offer a developer made to him in 2002 was $50,000. Assessor Pehrson indicated that the land value had not changed and the value of the buildings had been increased by $400 after being revalued. Weber requested that the value remain the same so he didn’t have to appeal each year and questioned why neighboring properties didn’t increase in value. Mayor Hawbaker thanked Mr. Weber for his comments and indicated the Assessor’s office would notify him of the Board decision.

 

The Assessor’s office made recommendations to the Board as follows:

Ronald/Janice Davis, 858 Lower Johnson - lower to $156,600 from $247,800

Gary/Mary Campbell, 1723 North Fifth Street - lower to $122,900 from $216,900

George Jr./Jeryl Motto, 906 Menk Drive - lower to $198,300 from $338,500

Jeffrey Throldahl/Michelle Miller, 620 Riverview Road - lower to $154,400 from $269,600

Thomas/Linda Nelsen, 1474 Leonard Street - lower to $198,900 from $325,600

Barbara Pelton, 1406 Winona Street - lower to $202,300 from $370,500

Stephen/Susan Myhra, 1414 North Minnesota Avenue - lower to $132,800 from $255,300

Northern Plains Dairy (Mitch Davis), Lot 25 Marwey Park - lower to $17,000 from $23,000

Norman/Nancy Walbek, 1006 Sioux Lane - lower to $196,800 from $202,400

 

A motion was made by Gover, seconded by Strand to accept the Assessor’s recommendations on the above valuations. With all in favor, the motion carried.

 

Board members discussed two appeals which had been faxed to the Assessors office from Davisco and an attorney for Vista View Townhomes of Saint Peter.

 

Assessor Pehrson indicated that any change to a valuation must be made in a percentage amount rather than a dollar amount.

 

A motion was made by Kvamme, seconded by Brinker, to reduce the valuation for Steven Weber, 101 Brown Street by 2% of the valuation on the house. With all in favor, the motion carried.

 

Board members considered the appeals of two property owners who had made appointments to appeal valuations but had failed to appear for their appointments. A motion was made by Kvamme, seconded by Strand to make no change on the valuations for James and Karen Wendroth for the property at 1420 North Third Street (vacant lot) which was valued at $68,500 and no change for Colonna Properties LLC (Todd Colonna) at 1321 South Minnesota Avenue which was valued at $240,100. With all in favor, the motion carried.

 

A motion was made by Douglas, seconded by Strand to make no change to the valuations of Davisco for the property at 101 North Front Street valued at $633,800 and Vista View Townhomes on Knight Street (office address 1811 Vista View Drive) which was valued at $2,292,800. With all in favor, the motion carried.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 6:55 p.m. With all in favor, the motion carried.

 

 

 

MINUTES OF THE CITY COUNCIL MEETING

MAY 9, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on May 9, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Gover, Kvamme, Strand, Pfeifer and Mayor Hawbaker. Absent was Councilmember Brinker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Douglas, to approve the minutes of the April 25, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the April 25, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Pfeifer, seconded by Gover, Resolution No. 2005-64 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-64 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Mason Street Project Improvement Bond - Shannon Sweeney of David Drown Associates addressed the Council to recommend bids be received for sale of $330,000 in general obligation tax increment bonds to finance construction of the Mason Street Improvement Project. Sweeney indicated the bonds would be for a 15 year term, callable on February 1, 2011 and would receive a Moody’s rating. Sweeney also pointed out the bonds would be repaid by sale of lots and tax increment financing increments from the North Industrial Park district. In motion by Kvamme, seconded by Strand, Resolution No. 2005-65, entitled “Resolution Providing For The Competitive Negotiated Sale Of $330,000 General Obligation Tax Increment Bonds, Series 2005A“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-65 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Enterprise Fund Budgets: Water/Wastewater/Stormwater - City Administrator Prafke presented the proposed 2005 budgets for water ($2,612,005), wastewater ($2,445,188) and stormwater ($634,578). Prafke reviewed details of the budget for each of the funds. In motion by Kvamme, seconded by Douglas, Resolution No. 2005-66, entitled “Resolution Adopting Enterprise Fund (Water, Wastewater, And Storm Water) Budgets“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-66 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

City Administrator Prafke recommended an increase in wastewater rates and the establishment of a rate for storm water at $9.00 per acre. Prafke indicated that amount would translate to $3 per month for single family homes. In motion by Kvamme, seconded by Gover, Resolution No. 2005-67, entitled “Resolution Adopting Wastewater And Stormwater Rates“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-67 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Street Maintenance Project - Public Works Director Giesking presented the proposed 2005 street maintenance program which included seal coating/slurry coating 108 blocks, crack sealing, handicap sidewalk replacement and maintenance of Jefferson and Gault parks parking lots. Giesking indicated staff was proposing to modify the seal/slurry coat projects this year by using Aspen Road and Liquid Road products which would provide better protection for the roadways and add less depth than traditional seal coating. Giesking also indicated the Liquid Road product, which had been tested in 2004 on a section of St. Julien Street, would be used on new asphalt areas. Giesking cautioned the Council that should the new products be used, drivers would not be able to drive on the roadway for a period of up to two hours after application. In motion by Douglas, seconded by Pfeifer, Resolution No. 2005-68, entitled “Resolution Approving 2005 Street Maintenance Program“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-68 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Fluorescent Light Bulb Recycling Program - Public Works Director Giesking recommended the City initiate a fluorescent light bulb recycling program which would allow residential and small business customers to recycle 10 fluorescent bulbs at no cost twice a year. Giesking indicated the program would count towards the City’s conservation improvement program requirements. Giesking also pointed out that large commercial and industrial customers would be able to participate in the recycling program at the rates charged the City by the recycler. In motion by Gover, seconded by Strand, Resolution No. 2005-69, entitled “Resolution Initiating Fluorescent Bulb Collection Program“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-69 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Snowmobile Trail Map Update - Public Works Director Giesking recommended the snowmobile trail system map be revised to move the trail outside the City limits. Giesking reported growth to the west and north of the community had resulted in the trail system being inside the City limits and the local snowmobile club had requested modification. Giesking indicated the snowmobile club would be responsible for negotiating with private property owners outside the City limits for use of their land for the trails. In motion by Strand, seconded by Gover, Resolution No. 2005-70, entitled “Resolution Approving Revised Snowmobile Trail Map“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-70 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Aquatics Positions Wage Scales - City Administrator Prafke recommended modification to the wage scale for the position of Head Lifeguard to reflect the additional responsibilities of the position. Prafke also indicated candidates must have a minimum of three years experience as a Lifeguard before qualifying for the Head Guard position. In motion by Strand, seconded by Pfeifer, Resolution No. 2005-71, entitled “Resolution Modifying Outdoor Pool Operations Seasonal Pay Scale“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-71 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Part-Time Aquatics Positions Appointments - City Administrator Prafke recommended the appointment of part-time seasonal pool staff for 2005. In motion by Douglas, seconded by Gover, Resolution No. 2005-71, entitled “Resolution Appointing Outdoor Pool Seasonal Part-Time Employees“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-71 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Water Operator Position Recruitment - City Administrator Prafke presented the recommendation to reject all applications for the position of Water Operator and re-advertise for the position. Councilmember Kvamme questioned whether the job description would be modified. Prafke indicated the qualifications would not change but the 100 point system would be modified to provide for an entry-level position. In motion by Douglas, seconded by Strand, Resolution No. 2005-72, entitled “Resolution Rejecting Water Operator Position Candidates And Authorizing Staff To Re-Advertise“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-72 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Arbor Day Ceremony - Mayor Hawbaker indicated Councilmember Kvamme had represented the City at the Gustavus Arbor Day ceremony which included planting a tree in Gault Park.

 

Tree City USA/Growth Award- Public Works Director Giesking reported the City had been awarded a Tree City USA/Growth award from the National Arbor Day Foundation and the Department of Natural Resources based on the City’s tree planting efforts and the tree regulations which are in place in the City Code. Giesking indicated the awards were largely due to the efforts of City Forester Dan Knight and Assistant Forester Josh Kennedy who were instrumental in re-foresting the City.

 

City/County Meeting - City Administrator Prafke indicated discussion at the City/County meeting had included library services and joint planning efforts.

 

City/School Meeting - City Administrator Prafke reported discussion at the City/School District meeting included senior housing, land use, facilities plans and the School District’s proposal to use the Health Care Center building for classrooms.

 

City/School/Gustavus Meeting - City Administrator Prafke indicated the discussion with School District and Gustavus Adolphus College officials included land use, arts, and senior activities. Councilmember Kvamme indicated discussion also included finding jobs for spouses of employees, sharing facilities and scheduling needs.

 

Downtown Flower Donations - City Administrator Prafke reported donations continued to be made to the downtown flower project fund and thanked the RedMen Club for their generous $1,500 donation to the project. Prafke indicated that a portion of the donation had been dedicated to the flower baskets in Minnesota Square Park and the remainder would go towards the downtown baskets.

 

Recycling Update - City Administrator Prafke provided information on the increase in recycling in the community since the inception of the single sort program. Prafke indicated there was a direct correlation between the increase in pounds of recycling being collected and a decrease in the amount of refuse being collected.

 

Rummage/Garage Sale Signs - City Administrator Prafke reminded residents that regulations prohibit placement of garage sale/rummage sale signs on community owned boulevards and/or attaching signs to traffic signs and street signs. Public Works Director Giesking informed the Council that City employees would remove any signs attached to street or traffic signs. Prafke also reminded residents that signs must be promptly removed following the sale.

 

Farmer’s Market - City Administrator Prafke reported the Farmer’s Market would be held at the empty City lot at 101 West Nassau Street beginning in July.

 

Brush Collection - Public Works Director Giesking reported the curbside brush collection had begun and should be completed by mid-week.

 

Recreation and Leisure Services On-Line Registration - City Administrator Prafke provided Councilmembers with a look at the City’s website and the on-line registration pages for Recreation and Leisure Services programs. Prafke indicated the process was working quite well.

 

Board of Equalization - City Administrator Prafke reminded Councilmembers of the Board of Equalization meeting scheduled for May 10th at 6:00 p.m. in the Nicollet County Government Center.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 8:15 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

APRIL 25, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 25, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Brinker, Gover, Kvamme, Strand, Pfeifer and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Gover, seconded by Brinker, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Strand, seconded by Gover, to approve the minutes of the April 11, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the April 11, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Pfeifer, Resolution No. 2005-62 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-62 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Building Fee Ordinance Modification - City Administrator Prafke presented the recommendation from the Building Official to modify building fees to reduce the permit fee for roofing/siding of structures 120-400 square feet in size to $45. Prafke indicated the lesser fee would more accurately reflect the staff time needed for enforcement of the permit. In motion by Gover, seconded by Strand, Ordinance No. 377, Second Series, entitled “An Ordinance Of The City Of Saint Peter, Minnesota, Amending City Code Chapter 4 ‘Construction Licensing, Permits And Regulations’ Section 4.05 ‘Permit Fees’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 4.99, Which Among Other Things, Contain Penalty Provisions“ was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 377, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

School District Program Memorandum Of Understanding - City Administrator Prafke recommended the Council authorize execution of a memorandum of understanding between the City and School District #508 that delineates the responsibilities for youth and senior recreational programs. Prafke indicated the agreement was in place last year and worked well. Prafke also pointed out that there would be no change with provision of senior programs and $16,200 would be paid to the City by the School District for provision of the programs through the Recreation and Leisure Services Department. In motion by Gover, seconded by Brinker, Resolution No. 2005-63, entitled “Resolution Authorizing Execution Of Letter Of Understanding Between City And School District #508“ was introduced. Recreation and Leisure Services Director Timmerman also reported that the agreement was working well and allowed for the provision of numerous recreational activities for residents. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-63 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Special Olympics Opening Remarks - Mayor Hawbaker reported he had provided opening remarks at the Special Olympics event held at Gustavus Adolphus College over the weekend.

 

Downtown Flower Project - City Administrator Prafke provided an update on the downtown flower project and indicated the pots were being planted and would be installed in the next few weeks. Prafke also indicated that approximately $3,000 has been donated so far to fund the project.

 

City/County Meeting Schedule - City Administrator Prafke reminded Councilmembers Gover and Douglas of the City/County committee meeting scheduled for April 27th at 3:00 p.m. at the Nicollet County Government Center.

 

City/School Meeting Schedule - City Administrator Prafke reminded Councilmembers Gover and Kvamme of the City/School committee meeting scheduled for April 27th at 7:00 p.m. at the Nicollet Room in the Community Center.

 

City/School/Gustavus Meeting Schedule - City Administrator Prafke also reminded Councilmembers of the City/School/Gustavus meeting which was scheduled for May 5th at 7:00 at Gustavus Adolphus College

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 7:26 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

APRIL 11, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 11, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Brinker, Gover, Kvamme, Strand, Pfeifer and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Brinker, to approve the minutes of the March 28, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the March 28, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Brinker, Resolution No. 2005-56 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-56 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Municipal State Aid Designation Modification - Public Works Director Giesking reported that continuing with the Council action for removal of the municipal state aid designation from the 100 block of West Myrtle Street would result in the City being fined in excess of $9,000 due to remaining “life” on the roadway designation. Giesking recommended the action be rescinded and new action providing for designation of Old Minnesota Avenue from Saint Julien Street to State Highway 169 as part of the Municipal State Aid system, removal of the MSA designation on South Third Street from West Myrtle Street to West Walnut Street, transfer of the mileage to Old Minnesota Avenue, removal of the MSA designation on West Walnut Street from State Highway 169 to South Third Street, and transfer of the mileage to the 200 block of West Myrtle Street be approved. Councilmember Gover questioned whether it was appropriate to designate a vacated portion of street (200 block of West Myrtle Street) as MSA roadway. Giesking indicated it was allowed under the MSA program guidelines and would serve to connect two MSA roadways. In motion by Gover, seconded by Strand, Resolution No. 2005-57, entitled “Resolution Approving Change Request For The Municipal State Aid (MSA) Designation For West Myrtle Street“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-57 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Revolving Loan Application: Chippewa Packaging, Inc. - Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $100,000 revolving loan to Chippewa Packaging, Inc. owned by Geri Steele and Mike Steele, at 5% interest amortized over ten years with a balloon payment due at five years and a requirement that a minimum of 12 full-time equivalent jobs be created within the first two years of operation. Wille indicated the loan would be secured with a personal guarantee and promissory note as well as a second lien position (shared with the Initiative Fund and Region Nine Development Commission) on all equipment, inventory, and receivables. Wille also pointed out that should the business close, relocate or be sold during the term of the loan, the funds would need to be repaid in full. Mark and Geri Steele, addressed the Council and provided information on the types of positions expected to be created which included President, CEO, Sales Manager, Administrative Manager, Quality Manager and floor employees. Mr. Steele indicated the business plan projection was for Chippewa Packaging, Inc. to outgrow the space being provided at Exceed Packaging within 18 months. In motion by Gover, seconded by Brinker, Resolution No. 2005-58, entitled “Resolution Approving $100,000 Revolving Loan To Chippewa Packaging, Inc. To Partially Finance Business Start-Up Expenses“ was introduced. Councilmember Gover questioned whether the approval should be made contingent upon the other funding sources guaranteeing their funds. Wille indicated that staff would not proceed with processing the loan documentation until such time as the entire funding package was in place. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-58 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Revolving Loan Application: Bushaw Properties - Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $40,000 revolving loan to Bushaw Properties LLC (David and Tressa Bushaw) for partial renovation of the property at 216/218 South Minnesota Avenue. Wille indicated the loan would be at 3% interest, amortized over 15 years with a balloon at 5 years, and be secured by a personal guarantee, promissory note and second mortgage on the property at 216/218 South Minnesota Avenue. Wille also indicated that the loan would be due and payable in full should the building be sold. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-59, entitled “Resolution Approving $40,000 Revolving Loan To Bushaw Properties, LLC To Partially Finance Renovation And Rehabilitation Of Commercial Structure Located At 216/218 South Minnesota Avenue“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-59 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Building Supervisor Wage Scale - City Administrator Prafke recommended a pay scale be established to provide wage increases to the Recreation and Leisure Services Department Building Supervisor position based on hours worked versus calendar time due to the part-time nature of the position. Prafke indicated the hours worked would be counted beginning in May, 2004 when the position was created and the wage increase would be effective April 11, 2005. In motion by Gover, seconded by Brinker, Resolution No. 2005-60, entitled “Resolution Adopting Building Supervisor Position Pay Scale“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-60 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase: Parks Vehicle - Public Works Director Giesking requested authorization to accept the quote submitted by Gaffer’s Lawn and Sport for purchase of a utility vehicle in the amount of $7,455. Giesking reminded Councilmembers that funding for the purchase had been appropriated in the 2005 equipment certificate budget. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-61, entitled “Resolution Authorizing Purchase Of Parks Utility Vehicle To Be Funded By 2005 Equipment Certificate“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-61 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Arbor Day/Month Proclamation - Mayor Hawbaker proclaimed April 29th as “Arbor Day” in the City and May, 2005 as “Arbor Month”.

 

Park Facilities Opening - City Administrator Prafke reminded Councilmembers and the public that the City parks, including the restrooms, won’t be officially opened until May 1st. Prafke indicated staff may provide for opening of the restroom in Gorman Park near the TREEmendous playground on weekends should the weather continue to be mild.

 

Appliance Pickup Day - City Administrator Prafke reported an appliance collection day would take place on June 6th for residents south of Broadway Avenue and June 13th for residents north of Broadway Avenue. Prafke indicated anyone interested in the collection would have to pre-register at the Finance Department and the fee will be $12 per appliance.

 

Compost Use - City Administrator Prafke reminded everyone that only Saint Peter residents are allowed to use the City’s compost/yard waste drop off site and violators would be fined.

 

Riverside Campground Use - City Administrator Prafke also reported the campground in Riverside Park near the Mill Pond would officially open on May 1st. Prafke indicated the May 1st day is followed to assure the weather is mild enough to turn on water in the restrooms and the ground is hard enough to handle the large campers and recreational vehicles in the park.

 

RecNet Update - City Administrator Prafke reported residents would soon be able to register for Recreation and Leisure Services programs over the internet.

 

Alcohol Compliance Checks - City Administrator Prafke provided a report on the alcohol compliance checks conducted by the Police Department. Prafke indicated there were no violations by any of the fourteen liquor license holders.

 

There being no further business, a motion was made by Douglas, seconded by Brinker, to adjourn at 7:37 p.m. With all in favor, the motion carried.

 

 

 

MINUTES OF THE CITY COUNCIL MEETING

MARCH 28, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 28, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Brinker, Gover, Kvamme, Strand, Pfeifer and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Strand, seconded by Gover, to approve the minutes of the March 14, 2005 regular City Council meeting. Councilmember Gover asked for modification to language referencing the waiver of subdivision request so the language would read “….the Planning and Zoning Commission had reviewed the application and recommended adoption and that the resolution was being approved by the City Council rather than by the Planning Commission.” With all in favor, the motion carried as modified. A complete copy of the minutes of the March 14, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Brinker, Resolution No. 2005-50 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-50 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Squad Car Digital Video Camera System Purchase - City Administrator Prafke provided information on additional funding that is available to finance the purchase of a digital video camera system for the Police squad cars which included the previously accepted justice program block grant funds, Safe and Sober grant funds, funds budgeted for a match to the justice program block grant and funds originally budgeted for purchase of evidence software. Prafke reminded Councilmembers they had accepted grant funds for the purchase in December of 2004 with the stipulation that staff identify additional funding. Prafke pointed out that the identified funding was more than the purchase price and asked for latitude in modifying the resolution to reflect the funding necessary from the amount budgeted for evidence software purchase. In motion by Gover, seconded by Strand, Resolution No. 2005-51, entitled “Resolution Approving Funding For Purchase Of In-Car Digital Video Camera System“ was introduced with the understanding that staff would insert the actual figure. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-51 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Fire Department Policies And Procedures - City Administrator Prafke presented the modified policies and procedures manual for the Fire Department. Prafke indicated the document, which had previously been called “bylaws”, was used for operation of the department and modification to the document required City Council approval. Prafke indicated the modifications mainly consisted of a title change, elimination of the Treasurer position due to those duties being transferred to the Relief Association, and typographical corrections. In motion by Douglas, seconded by Gover, Resolution No. 2005-52, entitled “Resolution Approving Modified Fire Department Policies And Procedures“ was introduced. Councilmember Gover asked that the department spell out BOFO, which was an acronym for “Board of Fire Officers”, when the term first appears in the document. Fire Department Secretary Jerry Yushta indicated he would do so. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-52 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Fire Service Contracts - Finance Director O'Connell recommended approval of the 2005-2006 fire service contracts with Oshawa, Traverse and Lake Prairie Townships. O’Connell indicated the contract amounts were down slightly from the previous year due to a decrease in some capital purchases in the Fire Department budget. City Administrator Prafke pointed out that the Townships don’t pay anything towards large capital purchases such as new trucks or to the Fire Relief Association costs. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-53, entitled “Resolution Approving 2005 Fire Service Contracts“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-53 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Mason Street Project Bid Award - Public Works Director Giesking recommended the Council accept the bid of Southern Minnesota Construction for construction of Mason Street in North Industrial Park Subdivision in the amount of $262,311.97. Giesking indicated the bid was approximately $5,000 higher than the engineer’s estimate and staff felt the higher cost was due to higher steel costs for the watermain. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-54, entitled “Resolution Awarding Mason Street Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-54 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase: Truck - Public Works Director Giesking requested authorization to proceed with purchase of a cab and chassis for a new truck from Saint Peter Ford in the amount of $30,938.25 and a dump box, hoist and snowplow for the truck from Crysteel in the amount of $18,454.85. Giesking pointed out that the purchase would also include trade-in of a 1986 Chevrolet 1 ton dump truck and both purchases would be funded by the 2005 equipment certificate. In motion by Pfeifer, seconded by Strand, Resolution No. 2005-55, entitled “Resolution Authorizing 2005 Equipment Certificate Purchase For The Street Section Of The Public Works Department“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-55 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Council Goal Session Discussion - City Administrator Prafke provided information on discussion at the City Council goal session in March which included big box development, land use, and the process for the median project. Prafke indicated goal sessions are also used to affirm staff is proceeding in the right direction on previously established Council goals.

 

City/School/Gustavus Meeting Discussion - City Administrator Prafke indicated discussion at the City/School/Gustavus meeting included long range land use, official mapping, housing ideas, arts within the community, school/college credits, and senior programming. Councilmember Gover expressed her belief that it is significant that the three organizations have met several times.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 7:29 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

MARCH 14, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 14, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Douglas, Brinker, Gover, Kvamme, Strand and Mayor Hawbaker. Absent was Councilmember Pfeifer. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Gover, seconded by Brinker, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Brinker, seconded by Strand, to approve the minutes of the February 28, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the February 28, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Douglas, seconded by Strand, Resolution No. 2005-41 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-41 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Building Permit Flat Fee - Building Official Busse recommended a flat fee of $90 be adopted for siding and roofing permits valued at less than $25,000. Busse indicated that the number of inspections required for these projects is only two and a lower fee is warranted. In motion by Gover, seconded by Strand, Ordinance No. 376, Second Series entitled “An Ordinance Of The City Of Saint Peter, Minnesota, Amending City Code Chapter 4 ‘Construction Licensing, Permits And Regulations’ Section 4.05 ‘Permit Fees’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 4.99, Which Among Other Things, Contain Penalty Provisions“ was introduced. Councilmember Strand questioned whether the fee would save money for the property owner. Busse indicated that it would be cheaper for higher valued projects. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 276, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

Orchard Ridge Easement Vacation - Community Development Director Wille presented the Planning and Zoning Commission recommendation to approve vacation of the utility easements in Lot 1 Block 4 and Lot 17, Block 2 of Orchard Ridge Subdivision to allow for replatting of the property subject to the adoption of a final plat for Orchard Ridge Second Addition. Wille reported the developer wished to construct residential units with attached garages. In motion by Douglas, seconded by Brinker, Resolution No. 2005-42, entitled “Resolution Vacating Easements Within Lot 1, Block 4 and Lot 17, Block 2 Of Orchard Ridge Subdivision“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-32 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Orchard Ridge Second Addition Final Plat - Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of the final plat of Orchard Ridge Second Addition contingent upon execution of a modified development agreement with National Housing Alliance LLC. Councilmember Kvamme pointed out that the Planning Commission recommendation had not been unanimous and one member was opposed based on her belief that it was not the City’s concern that the business plan for Apple Tree Village had failed. Kvamme also pointed out that the project was an additional housing option for residents of Saint Peter. In motion by Strand, seconded by Gover, Resolution No. 2005-43, entitled “Resolution Approving The Final Plat Of Orchard Ridge Second Addition“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-43 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Orchard Ridge Development Agreement Amendment - Community Development Director Wille recommended execution of a development agreement amendment between the City and National Housing Alliance, LLC for the Orchard Ridge Subdivision development. Wille indicated the developers would be in default of the current agreement which requires completion of 80 units by June 1, 2006 and the new agreement would provide for construction of 62 units rather than 80 by December 1, 2008 and reduction of the tax increment financing increments from $335,000 to $269,625. In motion by Brinker, seconded by Douglas, Resolution No. 2005-44, entitled “Resolution Authorizing An Amendment To An Agreement For Development By And Between The City Of Saint Peter And National Housing Alliance, LLC“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-44 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Waiver of Subdivision Request: Andresen - Community Development Director Wille recommended the application of Jim Andresen for waiver of subdivision requirements for the property at the northeast corner of the West Wabasha and South Fifth Street intersection be approved. Wille indicated Mr. Andresen wished to replat the property from three lots to two lots. In motion by Kvamme, seconded by Brinker, Resolution No. 2005-45, entitled “Resolution Approving Waiver Of Subdivision For Lots 1-3, Block 146, Amended Plat, City of Saint Peter, Nicollet County, Minnesota“ was introduced. Councilmember Gover requested the resolution be modified to indicate the Planning and Zoning Commission had reviewed the application and recommended adoption and that the resolution was being approved by the City Council rather than by the Planning Commission. Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified. A complete copy of Resolution No. 2005-45 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Equipment Certificate Bid Award - City Administrator Prafke recommended the bid of Nicollet County Bank be accepted for the 2005 equipment certificates in the amount of $238,200. Prafke indicated the interest cost of 3.32% would be $25,477.87 and the certificates would be payable over five years. In motion by Gover, seconded by Strand, Resolution No. 2005-46, entitled “Resolution Awarding The Sale Of $238,200 General Obligation Equipment Certificates Of indebtedness Of 2005; Fixing The Form And Specifications Thereof; And Providing For Their Payment“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-46 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Municipal State Aid Mileage Designation - Public Works Director Giesking recommended the Council act to maximize the City’s municipal state aid (MSA) roadway designation by deleting Myrtle Street from Front Street to Minnesota Avenue (0.08 miles) and designating Old Minnesota Avenue from Saint Julien Street to Highway 169 (0.98 miles) as MSA roads. In motion by Gover, seconded by Strand, Resolution No. 2005-47, entitled “Resolution Designating MSA Mileage To The System“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-47 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

St. Patrick’s Day Assistance Request - City Administrator Prafke recommended approval of a request from the Ambassadors for City assistance for the St. Patrick’s Day parade on March 17, 2005. Prafke indicated the parade would be staged on the 100 block of North Third Street and the parade route would be South Third Street from Broadway Avenue to Myrtle Street. Prafke also indicated that the Police Department would provide traffic control and traffic cones and “no parking” signs would be provided by the Public Works Department. In motion by Strand, seconded by Brinker, Resolution No. 2005-48, entitled “Resolution Authorizing City Services For St. Patrick’s Day Parade“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-48 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Councilmember Brinker left the meeting at 7:30 p.m.

 

Public Works Department Seasonal Wage Scale - City Administrator Prafke recommended adoption of an updated wage scale for Public Works Department seasonal positions starting at $6.50 per hour and up to $8.00 per hour for seven years of service or more. In motion by Douglas, seconded by Gover, Resolution No. 2005-49, entitled “Resolution Adopting Wage Scale For Public Works Seasonal Positions“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-49 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

City/County Meeting Discussion - City Administrator Prafke reported on discussion at the March 9th City/County meeting which included a lack of action on Gluek Park, extension of County State Aid Highway 20 (Nicollet Avenue), establishment of a criminal justice committee, progress on development of a public library in the City of Nicollet, official mapping, and GPS.

 

Council Goal Session Schedule - City Administrator Prafke reminded Councilmembers of the goal session on March 16th at 3:00 p.m. in the Nicollet Room of the Community Center.

 

City/School/Gustavus - City Administrator Prafke also reminded Councilmembers of the joint City, School and Gustavus meeting on March 23rd at 7:00 p.m. at Gustavus.

 

City School Meeting Discussion - City Administrator Prafke reviewed the discussion with School representatives which included the long range facilities plan, emergency situations at the Community Center and the relationship of each entity with Gustavus Adolphus College.

 

MMUA Capitol Day - Public Works Director Giesking provided information on discussion with legislators at the Minnesota Municipal Utilities Association “Capitol Day”. Giesking reviewed handouts provided to the legislators which included information on the CAPX 2020 project for upgrade of the transmission systems and interconnections between utilities, additional generation needs, service territory issues, telecommunications, wind power impact on power costs and resource planning. City Administrator Prafke indicated MMUA was a valuable resource for the City.

 

There being no further business, a motion was made by Strand, seconded by Douglas, to adjourn at 7:50p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 28, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 28, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Douglas, Brinker, Gover, Kvamme, Strand and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Brinker, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Strand, seconded by Gover, to approve the minutes of the February 14, 2005 regular City Council meeting. Councilmember Gover asked that the word “duplicity” in the item relating to the women’s health clinic be replaced with the word “duplication”. With all in favor, the motion carried as modified. A complete copy of the minutes of the February 14, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Visitors - Wade Thomas, owner of the Embassy Bar at 325 South Minnesota Avenue, addressed the Council to request handicapped parking designation near his business. Thomas also asked the Council to require employees of Smart Inc. to park in Municipal Parking Lot #5 on Grace Street. City Administrator Prafke informed Mr. Thomas that staff would review the request for handicapped parking and indicated that a request can be made for the Smart employees to park in the municipal lot, but they couldn’t be required to park there.

 

Consent Agenda - In motion by Strand, seconded by Douglas, Resolution No. 2005-33 entitled “Resolution Approving Consent Agenda“ was introduced. City Administrator Prafke requested a correction to the resolution to indicate the wage for the Wastewater Operator appointment would be $17.14 per hour. Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended. A complete copy of Resolution No. 2005-33 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Washington Terrace Subdivision Project Final Acceptance - Public Works Director Giesking recommended the Council authorize execution of a supplemental agreement with the State of Minnesota for storm sewer installation in North Washington Avenue that was completed as part of the Washington Terrace Subdivision project. Giesking pointed out that the $1,469.26 cost would be funded by Municipal State Aid funds and the agreement was required by the State to authorize that funding. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-34, entitled “Resolution Authorizing Supplemental Agreement Number Two For The Washington Terrace Subdivision Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-34 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Public Works Director Giesking recommended the Washington Terrace Subdivision project be accepted as completed and authorization given to make final payment to Southern Minnesota Construction in the amount of $86,732.39. In motion by Gover, seconded by Brinker, Resolution No. 2005-35, entitled “Resolution Accepting The Washington Terrace Subdivision Project And Authorizing Final Payment“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-35 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Mason Street Project Plan/Solicitation Of Bids - Public Works Director Giesking recommended the plans and specifications for construction of Mason Street in North Industrial Park Subdivision be approved and staff be authorized to proceed with receipt of bids for the project. Giesking reminded Councilmembers that the roadway had not been completed at the time North Industrial Park was constructed and the developer of a nearby business had been assured the roadway would be constructed in 2005. Giesking reported the anticipated cost of the project was $292,400 and the project would be funded by lot sales. In motion by Kvamme, seconded by Pfeifer, Resolution No. 2005-36, entitled “Resolution Accepting Mason Street Project Plans And Authorizing Receipt Of Bids“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-36 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Revolving Loan Application: Riley-Tanis LLP - Community Development Director Wille presented the Economic Development Authority recommendation for approval of a revolving loan application submitted by Riley-Tanis, LLP in the amount of $16,400 for renovation of 324 South Minnesota Avenue to remedy a basement water seepage problem. Wille indicated the loan would be at 3% interest, amortized over 15 years with a balloon payment due at five years, and be secured by a personal guarantee, promissory note and second mortgage on the property. Wille also indicated that the loan would be due in full should the property be sold. In motion by Gover, seconded by Strand, Resolution No. 2005-37, entitled “Resolution Approving $16,400 Revolving Loan To Riley-Tanis, LLP To Finance The Interior Renovation Of Commercial Structure Located At 324 South Minnesota Avenue“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-37 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Revolving Loan Application: Pink, Inc. - Community Development Director Wille presented the Economic Development Authority recommendation for approval of a revolving loan application submitted by Pink, Inc. for purchase of the property at 200 South Minnesota Avenue and for operation of Waldo’s Coffee Company at that location. Wille reported the loan would be in the amount of $60,000 at 2.5% interest, amortized over twenty years with a balloon at 5 years, and be secured by a personal guarantee, promissory note and second mortgage on the property. Wille also indicated the loan would be due in full should the property be sold or the business be discontinued. Councilmember Gover questioned whether a market study had been conducted. Wille reported that Pink, Inc. had retained a consultant specializing in coffee businesses and were proceeding on the recommendation from the consultant. Wille also reported that Pink, Inc. would close the entrances to the property along Minnesota Avenue and West Park Row and would be seeking authorization for reserving spots for curbside delivery and requesting diagonal parking along Park Row. In motion by Douglas, seconded by Kvamme, Resolution No. 2005-38, entitled “Resolution Approving A $60,000 Revolving Loan To Pink, Inc. (Waldo’s Coffee) To Finance The Acquisition And Renovation Of A Commercial Structure Located At 200 South Minnesota Avenue“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-38 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Recreation and Leisure Services Seasonal Staff Pay Scale - City Administrator Prafke presented recommendations for establishing pay scales for certain Recreation and Leisure Services Department seasonal positions including Recreation Assistant, Office Assistant, Recreation Leader, Coaches, and Summer Program Coordinator. Prafke indicated the wage scale included starting wages and the top wages that could be earned for the positions. Prafke also noted that restructuring of the seasonal positions is expected to result in $11,000 in wage savings. In motion by Gover, seconded by Strand, Resolution No. 2005-39, entitled “Resolution Establishing Recreation And Leisure Services Seasonal Positions Pay Scale“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-38 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Diesel Fuel Purchase - Public Works Director Giesking recommended the City enter into a contract with Crystal Valley Coop of Lake Crystal for purchase of 15,000 gallons of diesel fuel at a price of $1.47 per gallon. Giesking indicated that volatility in the price of diesel fuel led staff to the recommendation for the bulk purchase and 15,000 gallons was the approximate use by the City during March-November. Giesking pointed out that a bulk purchase was a risk for the City should the price of diesel fuel drop but the bid price was substantially below the current pump price. In motion by Brinker, seconded by Pfeifer, Resolution No. 2005-40, entitled “Resolution Authorizing The Contract Purchase Of Diesel Fuel“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-40 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Women’s History Month Proclamation - Mayor Hawbaker proclaimed March, 2005 as “Women’s History Month” in the City.

 

Downtown Light Bulb Replacement - Public Works Director Giesking reported bulbs are being replaced in the historic light fixtures in the downtown area. Giesking indicated the bulbs lose lumens over time and would be replaced with premium bulbs that provide longer life and less lumen loss.

 

Engineering Award - Public Works Director Giesking reported the City and Bolton and Menk had won another engineering award for the wastewater treatment plant project. Giesking indicated the plant was one of seven projects honored by the Minnesota Federation of Engineering Science and Technology Societies and Minnesota Society of Professional Engineers.

 

Seasonal Position Recruitment - City Administrator Prafke reported that applications for the seasonal Public Works and Recreation and Leisure Services positions would not be available until the ad was in the Saint Peter Herald.

 

Minnesota Municipal Utilities Association (MMUA) Capital Day - City Administrator Prafke invited Councilmembers to participate in Minnesota Municipal Utilities Association day at the capital on March 10th.

 

League of Minnesota Cities (LMC) Capital Day - City Administrator Prafke invited Councilmembers to participate in the LMC day at the capital on March 31st.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 7:37 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

FEBRUARY 14, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on February 14, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Douglas, Brinker, Gover, Kvamme, Strand and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Pfeifer, seconded by Brinker, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Strand, to approve the minutes of the January 24, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the January 24, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Strand, seconded by Douglas, Resolution No. 2005-23 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-23 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Women’s Clinic/Medical Office Building - Mayor Hawbaker asked to have the women’s clinic item removed from consideration so that the Council could have additional discussion regarding the proposed project. Councilmember Gover asked that those in the audience who had indicated a desire to speak on the issue be allowed to speak. Hospital CEO Colleen Spike and Hospital Commission Chair Bruce Gray addressed the Council and asked for funding in an amount up to $100,000 to begin exploring the feasibility of a women’s health center through development of a building plan and recruitment of service providers. Spike indicated the process being followed was the same as what was undertaken when the new hospital was constructed. Spike encouraged the Council to authorize the funding so that the women’s clinic could be constructed in conjunction with the long term care facility which would minimize the impact on the hospital during the construction phase and be more cost efficient. Councilmembers expressed concern regarding a gender specific project and suggested the need for market research to determine the community’s needs regarding health care. Spike indicated the women’s health clinic would operate as an “umbrella” business where the physicians and other businesses would be private businesses leasing space from the City. Spike also reported that both Mankato Clinic and Immanuel St. Joseph’s/Mayo Health System had indicated interest in providing services and the funding would allow her to begin approaching service providers to determine what interest there might be in participating in the project. Councilmember Kvamme expressed hesitation at authorizing a $100,000 expenditure. Dr. Kevin Gildner and Chief Operating Officer Brian Nermoe of the Mankato Clinic addressed the Council and indicated expansion plans for the Daniels Clinic in Saint Peter included services similar to those being planned in the proposed women’s clinic. Dr. Gildner explained that OB/GYN doctors normally deliver 150 babies per year as part of their practice and only 90 births had been recorded in Saint Peter in 2004. Gildner and Nermoe indicated that as the market expanded and the possibility of more births was realized, the Daniels Clinic would offer additional women’s health services. Nermoe expressed concern at the possible duplication of services and suggested that the City and the Mankato Clinic work together to provide services. Kvamme indicated he would like to see the project move forward somewhat and suggested that a smaller amount of funding ($15,001) be authorized for an initial effort and the Hospital CEO report back to the Council on her efforts. In motion by Kvamme, seconded by Brinker, Resolution No. 2005-24, entitled “Resolution Authorizing Hospital Expenditure“ was introduced in the amount of $15,001. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-24 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

The Council recessed for a ten minute break.

 

North Washington Avenue Project Acceptance - Public Works Director Giesking recommended the Council accept the North Washington Avenue Project as completed and authorize final payment to Southern Minnesota Construction in the amount of $17,724.05. In motion by Brinker, seconded by Gover, Resolution No. 2005-25, entitled “Resolution Accepting North Washington Avenue Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-25 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Nicollet Avenue Utility Project Acceptance - Public Works Director Giesking recommended the Council approve a change order for the Nicollet Avenue Utility Project in the amount of $545.80, accept the project as completed and authorize final payment to Holtmeier Construction in the amount of $38,910.03. Giesking indicated the project was completed for $41,000 under the bid amount because a water main had been eliminated from the project due to an inability to obtain a construction easement. Giesking cautioned that the water main would need to be installed at a later date necessitating a larger easement and the property owner was planning to develop the property in the future. In motion by Pfeifer, seconded by Gover, Resolution No. 2005-26, entitled “Resolution Approving Change Order And Accepting Nicollet Avenue Utility Project“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-26 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Comprehensive Plan Update Adoption - Community Development Director Wille presented the Planning Commission recommendation for adoption of an updated comprehensive plan to replace the plan adopted in 1995. Wille indicated the Planning Commission initiated the update two years ago and the plan included general growth principles for the community along with development of future land use maps and adoption of goals and policies for development within the community. Wille reported the document was “fluid” and subject to change based on changes in the community and the needs of the community. In motion by Brinker, seconded by Kvamme, Resolution No. 2005-27, entitled “Resolution Adopting Revised Comprehensive Municipal Development Plan“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-27 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Budget - City Administrator Prafke presented the proposed 2005 equipment certificate budget and asked that the amounts be changed to modify the price of the 16’ mower being proposed for purchase. Prafke indicated the actual price of the mower was $93,000 rather than the $91,600 proposed and the total equipment certificate would be in the amount of $238,200. Mayor Hawbaker expressed objection to purchase of the mower. In motion by Pfeifer, seconded by Brinker, Resolution No. 2005-28, entitled “Resolution Approving The 2005 Equipment Certificate Capital Fund“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted in the amount of $238,200. A complete copy of Resolution No. 2005-28 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Debt Issuance - Finance Director O'Connell recommended authorization be provided to solicit bids from local financial institutions for sale of the equipment certificate bonds in the amount of $238,200. O’Connell indicated the bids would be brought before the Council in two weeks and closing would be March 15, 2005. In motion by Strand, seconded by Kvamme, Resolution No. 2005-29, entitled “Resolution Authorizing Solicitation Of Bids For $238,200 Equipment Certificate“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-29 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase - Squad Car - Councilmember Kvamme asked to consider the two equipment certificate purchases separately. In motion by Kvamme, seconded by Gover, Resolution No. 2005-30, entitled “Resolution Approving 2005 Equipment Certificate Purchase“ was introduced for the squad car purchase. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-30 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

2005 Equipment Certificate Purchase - Mower - Public Works Director Giesking recommended the purchase of a 16’ mower for use by the Parks division. Giesking indicated a 16’ mower can cover 14.4 acres per hour and travels at a higher speed on the roads and a 6’ mower only covers 4 acres per hour. Giesking also pointed out that with an 8’ broom attachment as proposed the mower could clear sidewalks in one pass instead of the two passes required from the smaller mowers. Mayor Hawbaker again expressed opposition to purchase of the mower and suggested that two smaller mowers be purchased instead. Councilmembers pointed out that would require an additional operator and Giesking pointed out that the purchase would replace an existing 16’ mower that was 14 years old. In motion by Gover, seconded by Pfeifer, Resolution No. 2005-31, entitled “Resolution Approving 2005 Equipment Certificate Purchase“ was introduced. Upon roll call, Councilmembers Brinker, Strand, Pfeifer, Gover and Douglas voting aye, Councilmember Kvamme and Mayor Hawbaker voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-31 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Property/Casualty Insurance Coverage Limits - Finance Director O'Connell recommended the City reject the purchase of excess liability coverage. O’Connell reported the City was required to take action to either approve or deny the purchase and if approved, there would be an additional premium cost. Councilmember Strand questioned what benefit there would be for the City if the additional coverage were approved other than increased lawsuits. O’Connell indicated there was no benefit to the City. In motion by Gover, seconded by Kvamme, Resolution No. 2005-32, entitled “Resolution Denying Excess Liability Coverage“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-32 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Reports

 

Winterfest - Mayor Hawbaker commented on a successful first annual Winterfest celebration.

 

APPA Rally - Public Works Director Giesking and Councilmembers Strand, Gover and Brinker provided reports on activities surrounding the American Public Power Association rally they attended in Washington, D.C. Giesking indicated the rally focused on issues including the Western Area Power Association surcharge and rail transportation issues. Strand indicated the rally was a “tremendous experience” and very educational. Gover reported it was very interesting and a good opportunity to discuss Saint Peter issues, including Highway 169 and FEMA reimbursement, with our local senators and representatives. Brinker indicated the rally was a good opportunity to investigate possible alliances including one he proposed with a trucking association.

 

City/County Meeting - City Administrator Prafke indicated discussion at the January 26th City/County meeting included official mapping, detox, Senior Center, library issues and, more specifically, the Nicollet library.

 

There being no further business, a motion was made by Douglas, seconded by Strand, to adjourn at 8:55 p.m. With all in favor, the motion carried.

 

 

 

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 24, 2005

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 24, 2005.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Douglas, Brinker, Gover, Kvamme, Strand and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda - A motion was made by Brinker, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Douglas, seconded by Gover, to approve the minutes of the January 10, 2005 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the January 10, 2005 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - In motion by Pfeifer, seconded by Strand, Resolution No. 2005-11 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-11 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Utility Bill Stuffer Advertising Fees- City Administrator Prafke presented a recommendation to establish the fee for advertising in City utility bills at $375 for one side of an 8.5” x 11” page and $187.50 for a half-page ad. Councilmember Brinker asked if the fee for half-page ads was appropriate in light of the City Administrator reporting the City’s cost to do an ad was $230. Prafke indicated the cost was higher but would be off-set with the full-page ads. Mayor Hawbaker questioned whether the City should be competing with private business and whether problems would arise if the City refused an ad. Prafke indicated the City had a policy in place that outlined the regulations for content and the process was being implemented on an experimental basis. In motion by Brinker, seconded by Strand, Resolution No. 2005-12, entitled “Resolution Establishing Fee For Advertising In City Utility Bills“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-12 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Washington Terrace Subdivision Administration Contract - City Administrator Prafke recommended Southwest Minnesota Housing Partnership (SWMHP) be retained to provide administrative services related to sale of homes and lots in Washington Terrace Subdivision for a fee not to exceed $43,500. Prafke explained SWMHP had provided the same services for the Nicollet Meadows Subdivision development and the work included qualifying buyers for the various mortgage programs. In motion by Gover, seconded by Strand, Resolution No. 2005-13, entitled “Resolution Approving Execution Of Administrative Services Contract For Washington Terrace Subdivision Development“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-13 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

Fire Relief Association Bylaws - City Administrator Prafke recommended approval of the modified bylaws for the Fire Relief Association. In motion by Douglas, seconded by Gover, Resolution No. 2005-14, entitled “Resolution Approving Fire Relief Association Bylaws“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2005-14 is contained in the City Administrator’s book entitled Council Resolutions 15.

 

City Assistance Request: Winterfest - City Administrator Prafke presented a request by the organizers of Winterfest for City assistance which included hauling snow; use of City property for the medallion hunt, snow sculptures and mattress races; traffic control for the parade and road race; no parking designation along the parade route; hauling wood to Traverse des Sioux for the bonfire; and Fire Department assistance at the bonfire. Chamber President Larry Haugen indicated the request for no parking designation along the parade route may be withdrawn as the event nears. In motion by Gover, seconded by Brinker, Resolu