MINUTES OF THE
CITY COUNCIL MEETING
DECEMBER 13, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of
A
quorum present, Mayor Hawbaker called the meeting to order at
Approval of Agenda - A motion was made by
Approval of Minutes - A motion was made by
Brinker, seconded by Gover, to approve the minutes of the
Public
Hearing: Assessment of Costs For WELCO
West/Windsor Pond II Subdivisions - Mayor Hawbaker opened the continuation of a
public hearing on assessment of costs for installation of infrastructure in the
WELCO West and Windsor Pond II Subdivisions at
Public
Hearing:
Public
Hearing: Annexation Petition - Mayor Hawbaker opened the
public hearing on a petition for annexation of property at
Consent Agenda - In motion by Kvamme,
seconded by Gover, Resolution No. 2004-264 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-264 is contained in the City Administrator’s book entitled Council
Resolutions 15.
Volmary Townhome
Water/Sewer Project Acceptance -
Public Works Director Giesking recommended the City accept the project for
installation of water and sewer main for the Volmary Townhome
Project in Nicollet Meadows Subdivision which had been privately installed but
would be owned by the City. In motion by Pfeifer, seconded by
Gover, Resolution No. 2004-265, entitled “Resolution Accepting Installation Of
Water And Sewer Mains On Easements On The Volmary Townhome
Project In Nicollet Meadows“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-265 is contained in the City Administrator’s book entitled
Council Resolutions 15.
2005 Tax
Levy - Finance Director O'Connell
recommended adoption of the 2004 tax levy amount of $1,344,860 which would be
collectible in 2005. O’Connell pointed
out that the levy amount was only 18% of the total general, capital, special
revenue, debt service and fire relief funds.
In motion
by Douglas, seconded by Gover, Resolution No. 2004-266, entitled “Resolution Adopting
Final 2004 Tax Levy Collectible In 2005“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-266 is contained in the City
Administrator’s book entitled Council Resolutions 15.
2005 Budget
Adoption - Finance Director
O'Connell recommended approval of the 2005 budgets which indicated an increase
of 8.92% in expenditures. In motion by Pfeifer, seconded by
Brinker, Resolution No. 2004-267, entitled “Resolution Approving The General
Fund, Special Revenue Funds, Debt Service Funds And Capital Funds For The 2005
Fiscal Year“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-267 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Assessment
of Costs: WELCO West/Windsor Pond II
Subdivisions - Finance Director
O'Connell recommended adoption of the assessments for installation of public
improvements in WELCO West and Windsor Pond II Subdivisions. O’Connell reminded Councilmembers of the need
to insert the correct assessment amount for the Windsor Pond II lots as she had
indicated during the public hearing. In
motion by
Gover, seconded by Brinker, Resolution No. 2004-268, entitled “Resolution
Adopting WELCO West And Windsor Pond Second Addition Subdivision Assessments“
was introduced contingent upon staff inserting the correct dollar amount per
parcel for the Windsor Pond II assessments.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-268 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Hatch
Street Vacation Request -
Community Development Director Wille presented the Planning and Zoning
Commission recommendation to approve a petition to vacate
Revolving
Loan Fund Request - Community
Development Director Wille presented the Economic Development Authority
recommendation to approve a $15,000 revolving loan for Dwight Schmit to be used to partially finance purchase of Oodles
Restaurant. Wille indicated the
applicant would be required to provide three delivery vans as collateral on the
loan and provide a personal guarantee and promissory note. Councilmember Kvamme questioned whether the
resolution should be contingent upon the applicant keeping insurance payable to
the City on the vans to be used as collateral and the City being a secured
party on the title to the vehicles. In
motion by
Brinker, seconded by Pfeifer, Resolution No. 2004-270, entitled “Resolution
Approving $15,000 Revolving Loan To Dwight Schmit To
Partially Finance Acquisition Of An Existing Business“ was introduced
contingent upon the addition of a requirement to maintain full value insurance
coverage in the name of both the City and Schmit on
the three vans and include the City as a secured party on the vehicle
titles. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-270 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Storm Water Ordinances #
In
motion by
Gover, seconded by Brinker, Resolution No. 2004-271, entitled “Resolution
Authorizing Summary Publication Of Ordinance No. 370, Second Series“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-271 is
contained in the City Administrator’s book entitled Council Resolutions 15.
In
motion by
Brinker, seconded by Gover, Ordinance No. 371, Second Series Entitled “An
Ordinance Amending Saint Peter City Code Chapter 3 ‘Municipal And Public
Utilities - Rules And Regulations, Franchises And Rates’ By Creating Section
3.62 ‘Stormwater Management And Standards’ And Adopting By Reference Saint
Peter City Code Chapter 1 And Section 3.99, Which, Among Other Things, Contain
Penalty Provisions“ was introduced. Upon
roll call, with all in favor, the Ordinance was declared passed and
adopted. A complete copy of Ordinance
No. 371, Second Series is contained in the City Administrator’s book entitled
Council Ordinances 2.
In
motion by
Gover, seconded by Kvamme, Resolution No. 2004-272, entitled “Resolution
Authorizing Summary Publication Of Ordinance No. 371, Second Series“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-272 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Municipal
Fee Schedule - City Administrator
Prafke presented the proposed municipal fee schedule for 2005 and recommended
approval. Prafke indicated that there
were some modifications to the schedule to reflect actual costs for City
services including an increase in fees in the planning area and establishment
of fees for use of the City brush drop-off site by non-residents. In motion by Douglas, seconded by Kvamme, Resolution No.
2004-273, entitled “Resolution Establishing Year 2005 License Fees, Permit
Fees, And Other Charges For Municipal
Services“ was introduced contingent upon removal of the dog and cat license
fees which Councilmember Douglas wished to consider separately. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-273 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Councilmember
Douglas indicated his belief that the dog and cat license fees were exorbitant
and served to force pet owners to spay/neuter pets. Councilmember Pfeifer indicated his belief
that having the higher fee is justified because of the nuisance created by
having more and more animals. In motion by Kvamme, seconded by
Gover, Resolution No. 2004-274, entitled “Resolution Establishing Year 2005
License Fees, Permit Fees, And Other Charges For Municipal Services“ was
introduced. Upon roll call,
Councilmembers Strand, Pfeifer, Kvamme, Gover and Brinker voting aye,
Councilmember Douglas and Mayor Hawbaker voting nay, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-274 is contained in the City Administrator’s book
entitled Council Resolutions 15.
Law
Enforcement Grant Acceptance -
Police Chief Peters requested approval for acceptance of a grant in the amount
of $17,590 for purchase of four in-car digital video systems for use in Police squad
cars. Peters indicated staff would need
to identify the remainder of the funds necessary for the purchase ($6,480.38)
and no purchase would be made prior to identification of the funds. Peters indicated the Officers would video
tape each traffic stop and audio sound would also be recorded as the officers
will have microphones on. Peters pointed
out that having a recording of each stop would protect both the officers and
the motorist. In motion by Gover, seconded by
Pfeifer, Resolution No. 2004-275, entitled “Resolution Authorizing Acceptance
Of Law Enforcement Block Grant“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-275 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Annexation
Petition - Community Development
Director Wille presented the Planning and Zoning Commission recommendation for
approval of a petition to annex approximately 3.6 acres of land to be used for
the right-of-way of C.S.A.H. 20. In
motion by
Douglas, seconded by Gover, Ordinance No. 372, Second Series entitled “An
Ordinance Of The City Of Saint Peter, Minnesota Annexing Land Located Within
The Town Of Oshawa, Nicollet County, Minnesota Pursuant To Minn. Stat. 414.033,
Subd. 2, Permitting Annexation By Ordinance”, was introduced. Upon roll call, with all in favor, the
Ordinance was declared passed and adopted.
A complete copy of Ordinance No. 372, Second Series is contained in the
City Administrator’s book entitled Council Ordinances 2.
MCPP
Mortgage Participation Program -
Community Development Director Wille recommended an application be submitted
for participation in the Minnesota City Participation Program which provides
low interest loans to first-time homebuyers.
Wille indicated the City would be required to submit an application fee
which would be refunded at a later date and the program, which had been
utilized by the City for a number of years, had always been fully
utilized. In motion by Gover, seconded by
Non-Union,
Non-Contract Employee Step Increases
- City Administrator Prafke recommended step increases for non-union, non-contract
employees ranging from 0.45% to 1.00% based on pay equity points. Prafke also recommended an additional
increase of 0.3% be given to the Finance Director and Public Works Director to
make their wages more in line with market rates. Prafke pointed out that the step increase
would not be provided to probationary employees. In motion by Gover, seconded by Brinker, Resolution No.
2004-277, entitled “Resolution Authorizing Step Pay Increase For Certain
Employees“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-277 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Veteran’s
Park Tennis Lighting - Public
Works Director Giesking presented the Parks and Recreation Advisory Board
recommendation to install additional lighting at the Veteran’s Memorial Park
tennis courts to include two 40’ light structures with six fixtures per
pole. Giesking indicated the original
request for additional lighting had been made by the Saint Peter Tennis
Association and the Association was willing to donate $6,000 towards the
$19,230 cost. Dean Peterson and Liz
Power-Hawkinson of the Tennis Association addressed the Council to encourage
approval of the project. Power-Hawkinson
indicated the Association would continue to raise funds for other improvements
near the tennis courts including landscaping and spectator seating in order to
promote tennis in the community. In
motion by
Pfeifer, seconded by
Wastewater
Staffing Level Authorization -
Public Works Director Giesking recommended the staffing level in the Wastewater
Utility be increased to provide for a total of five Wastewater Operators in
addition to the Wastewater Foreman.
Giesking also requested authorization to proceed with the recruitment
process for a new Wastewater Operator.
In motion
by
Federal
Grant Application: Trail System - Public Works Director Giesking requested
authorization to submit an application for federal grant funds to partially
finance a trail along the north side of Highway 99 from Nicollet Avenue to
Minnesota Avenue. Giesking indicated the
funding would most likely be 60% of the $225,700 project cost and municipal
state aid funds could be used for the remainder of the cost with construction
in 2009-2010 if funded. Giesking also
indicated the City would be required to approve an agreement for maintenance of
the trail should a grant be awarded. In
motion by
Pfeifer, seconded by Gover, Resolution No. 2004-280, entitled “Resolution
Authorizing Application For Federal Enhancement Funds To Construct A Trail On
The North Side Of Highway 99 From Nicollet Avenue To Minnesota Avenue“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-280 is
contained in the City Administrator’s book entitled Council Resolutions 15.
In
motion by
Gover, seconded by Brinker, Resolution No. 2004-281, entitled “Resolution
Agreeing To Maintain Facility For A Trail On The North Side Of Highway 99 From
Nicollet Avenue To Minnesota Avenue“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-281 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Federal
Grant Application: Township 206/Median
Projects - Public Works Director
Giesking reviewed possible projects which would be submitted as an application
for federal grant funding including reconstruction of Township Road 206 (
Giesking
recommended approval of a separate resolution that would commit the City to
maintaining the median project should grant funds be received. In motion by Gover, seconded by Brinker, Resolution No.
2004-283, entitled “Resolution Agreeing To Maintain Facility For A Minnesota
Avenue Median Improvement Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-283 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Traverse
Road Project Funding - Public
Works Director Giesking recommended a request be submitted for an advance of
Municipal State Aid (MSA) funds to be used for the
December
Meeting Schedule - City
Administrator Prafke indicated it had been the practice to cancel the second
regular Council meeting in December which falls near the holidays. Prafke reported a resolution providing for
cancellation of the meeting had been prepared for Council consideration. In motion by Douglas, seconded by Kvamme, Resolution No.
2004-286, entitled “Resolution Modifying December Council Meeting Schedule“ was
introduced. Upon roll call,
Councilmembers Strand, Pfeifer, Gover, Douglas, Brinker, and Mayor Hawbaker
voting aye, Councilmember Kvamme voting nay, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-286 is contained in the City Administrator’s book entitled
Council Resolutions 15.
End Of Year
Account Payables - City
Administrator Prafke asked that the Council authorize payment of end of year
account payables upon approval by the City Administrator, Director of Finance
and Mayor. Prafke pointed out that the
end of year bill list would be brought for Council consideration at the first
regular meeting in January. In motion by Brinker, seconded by
Strand, Resolution No. 2004-287, entitled “Resolution Authorizing Payment Of
End Of Year Account Payables“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-287 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Reports
Holiday
Decoration Kudos - Mayor Hawbaker commended City staff for their efforts to install
holiday decorations in Minnesota Square Park, municipal parking lot #5 and the
wastewater treatment plant.
Council Goal Session - City Administrator Prafke reminded Councilmembers of
the goal session scheduled for December 15th at
City/County Meeting - City Administrator Prafke informed Councilmembers
that the City/County meeting would begin at
There being no further business, a motion was made
by
MINUTES OF THE
CITY COUNCIL MEETING
NOVEMBER 22, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governors' Room of the Community Center on November 22, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Douglas, Brinker, Gover, Kvamme and Mayor Hawbaker. Absent was Councilmember Strand. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Pfeifer, seconded by
Brinker, to approve the agenda. With all
in favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by
Public
Hearing: Assessment of Unpaid Utility
Charges
- Mayor Hawbaker opened the public hearing on assessment of unpaid utility
charges at
Public
Hearing: Assessment of Costs For WELCO
West/Windsor Pond II Subdivisions - Mayor Hawbaker opened the public hearing on
assessment of costs for installation of infrastructure in the WELCO West and
Windsor Pond II Subdivisions at
Visitors - Barry Hager of Center
Point Energy Minnegasco, addressed the Council and announced the City had been
awarded a Center Point Community Partnership grant in the amount of $2,338.00 for
purchase of defibulators at the indoor and outdoor pools. Mayor Hawbaker accepted the check on behalf
of the City and thanked Mr. Hager and Center Point Energy for their generosity.
Consent Agenda - In motion by
Standard Subdivision #5
Final Acceptance - Public Works
Director Giesking recommended the City accept the infrastructure construction
in Standard Subdivision #5. Giesking
pointed out that the infrastructure had been contracted for by the developer
and it was appropriate for the City to accept the work. Giesking also pointed out that the City would
be responsible for maintenance and/or repair of the infrastructure following
the acceptance. In motion by Gover, seconded by
Kvamme, Resolution No. 2004-248, entitled “Resolution Accepting The Standard
Subdivision Number Five Infrastructure Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-248 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Orchard Ridge Subdivision
Final Acceptance - Public Works
Director Giesking recommended the City accept the infrastructure construction
in Orchard Ridge Subdivision. Giesking
pointed out that the infrastructure had been contracted for by the developer
and it was appropriate for the City to accept the work. Giesking also pointed out that upon
acceptance the City would be responsible for maintenance and/or repair of the
infrastructure. In motion by Kvamme, seconded by
Brinker, Resolution No. 2004-249, entitled “Resolution Accepting Orchard Ridge
Subdivision Infrastructure Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-249 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Nicollet Meadows II
Subdivision Final Acceptance -
Public Works Director Giesking recommended that the City accept the Nicollet Meadows
II Subdivision which had been completed as per the plans and specifications and
authorize final payment to the contractor.
In motion
by Pfeifer, seconded by Gover, Resolution No. 2004-250, entitled “Resolution
Accepting Nicollet Meadows Phase II Subdivision Project And Authorizing Final
Payment“ was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-250 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Assessment Of Unpaid Utility
Charges - Finance Director
O'Connell recommended the Council adopt the assessment roll for unpaid utility
charges and authorize write-off of amounts less than $10. O’Connell corrected her earlier statement about
the amount of charges that were unassessable and
indicated that $4,132.09 would be assessed and $5,964.68 would be written
off. In motion by Kvamme, seconded by
Gover, Resolution No. 2004-251, entitled “Resolution Adopting Assessments For
Unpaid Charges For Municipal Utilities And The Writing Off Of Bad Debt Utility
Charges“ was introduced. Upon roll call,
Councilmembers Pfeifer, Kvamme, Gover, Douglas, and Mayor Hawbaker voting aye,
Councilmember Brinker voting nay, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-251 is contained in the City Administrator’s book entitled Council
Resolutions 15.
Bond Sale - Shannon Sweeney of David Drown Associates
recommended the Council accept the bid of Miller Johnson Steichen and Kinnard
for sale of $1,555,000 in electric revenue bonds. Sweeney indicated the sale carried a net
interest rate of 3.8244% and the bonds had been given a Baa1 rating by Moody’s. Councilmember Kvamme questioned whether the
bond costs had been included in the land sale prices in the subdivisions being
served by the electric project. City
Administrator Prafke indicated that in the past the utility had borne those
costs, but staff would review the possibility of including electric
installation costs in future subdivision land sales. In motion by Pfeifer, seconded by Kvamme, Resolution No.
2004-252, entitled “Resolution Relating To $1,555,000 Electric Revenue Bonds,
Series 2004D, Authorizing The Issuance, Awarding The Sale, Fixing The Form And
Details, Providing For The Execution And Delivery Thereof And Security Therefor“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-252 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Jefferson Water Plant
Electrical Upgrade Project Bid Award
- Public Works Director Giesking recommended the bid for upgrade of the
electrical system at the Jefferson Water Plant be awarded to Fischer and Hoehn,
Inc. in the amount of $110,570. Giesking
indicated the electrical system has been deteriorating due to chemicals in the
plant and congratulated Water Foreman
Water Storage Tank Project
Feasibility Study - Public Works
Director Giesking and Bolton and Menk Engineer Domras presented the preliminary
engineering report for the Water Storage Tank Project. Domras recommended that a 500,000 gallon
hydro pillar tank be installed in the North Industrial Park. Domras estimated the project cost at $1.28
million. In motion by Gover, seconded by Brinker,
Resolution No. 2004-254, entitled “Resolution Accepting Engineering Study For
Water Storage Tank Project“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-254 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Water Storage Tank Project
Engineering - Public Works
Director Giesking recommended
Skidsteer Purchase - Public Works Director Giesking recommended
authorization be provided for purchase of a track drive Skidsteer from the
state bid list from Ziegler in the amount of $36,760. Giesking indicated the smaller Skidsteer
currently in use tended to tip over and dig up yards. Giesking also indicated the City would
trade-in the 1985 Skidsteer currently being used for a net purchase price of
$34,260. In motion by
Slope Mower Purchase - Public Works Director Giesking recommended purchase
of a slope mower at a price of $27,317.25.
Giesking reported staff had been investigating the possibility of
purchasing a mower specifically designed for mowing steep slopes and had
proposed such a purchase in the 2005 budget.
Giesking indicated that using existing equipment on sloped areas was
dangerous. Giesking also reported that a
vendor had offered to sell a demonstration unit with approximately 4 engine
hours at a $4,000 discount. In motion by Pfeifer, seconded by
Gover, Resolution No. 2004-257, entitled “Resolution Authorizing Purchase Of
Slope Mower“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-257 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Non-Union Employee
Cost-Of-Living Adjustment - City
Administrator Prafke recommended non-union, non-contract employees be provided
with a 2.7% cost-of-living adjustment effective January 1, 2005. Prafke indicated his recommendation was based
on the cost-of-living increase identified by the Social Security
Administration. Mayor Hawbaker pointed
out that every 1% increase in wages resulted in an additional $25,000 in
cost. In motion by Pfeifer, seconded by
Brinker, Resolution No. 2004-259, entitled “Resolution Establishing
Cost-Of-Living Adjustment For Non-Union Non-Contract Employees“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-259 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Snowmobile Enforcement Grant - City Administrator Prafke recommended the City
accept a $1,000 grant from the Department of Natural Resources to be used for
snowmobile enforcement. In motion by Gover, seconded by
Brinker, Resolution No. 2004-260, entitled “Resolution Authorizing Execution Of
Snowmobile Enforcement Grant“ was introduced.
Upon roll call, Councilmembers Pfeifer, Kvamme, Gover, Brinker and Mayor
Hawbaker voting aye, Councilmember Douglas voting nay, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-260 is contained in the City Administrator’s book
entitled Council Resolutions 15.
License Applications - City Administrator Prafke recommended approval of a
raffle permit application for the
Fund Closeout - Finance Director O'Connell recommended the 1999
Equipment Certificate Debt Fund and the 2004 Equipment Certificate Capital fund
be closed and their balances transferred to the 2004 Equipment Certificate Debt
Service Fund. In motion by Gover, seconded by
Brinker, Resolution No. 2004-262, entitled “Resolution Authorizing Transfer Of
Fund Balances“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-262 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Reports
City/County/College Meeting - Councilmembers Kvamme and Gover reported on discussion
at the November 17, 2004 meeting which included facility planning, including
sports facilities, and senior programs.
Project of the Year Award - Public Works Director Giesking reported the City,
Bolton and Menk, and Robert L. Carr Construction had been awarded the
“Environmental Project Of The Year” award from the American Public Works
Association for the wastewater treatment plant project. Giesking congratulated all those involved
with the project and specifically thanked
Office Closures - City Administrator Prafke informed the Council that
non-emergency City offices would be closed on November 25-26, 2004 for the
Thanksgiving holiday and again on November 29th in the afternoon for an
employee meeting.
Workshop Schedule - Councilmembers questioned whether there would be a
fifth Monday workshop on the 29th of November and City Administrator Prafke indicated
he planned on having a workshop.
Executive Session - City Administrator Prafke recommended the Council
adjourn to closed session to discuss union contract negotiations between the
City and Law Enforcement Labor Services Union Local No. 241 (Police Officers). In motion by Kvamme, seconded by Douglas, Resolution No.
2004-263, entitled “Resolution Calling For Closed Session“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-263 is contained in the City
Administrator’s book entitled Council Resolutions 15.
The Council adjourned to
closed session at 8:23 p.m.
The Council returned to
open session at 8:37 p.m.
There being no further business, a motion was made
by Pfeifer, seconded by Douglas, to adjourn at 8:38 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
NOVEMBER
8, 2004
Pursuant to due call and notice thereof, a regular meeting
of the City Council of the City of Saint Peter was conducted in the Governors'
Room of the Community Center on November 8, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Douglas, Strand, Brinker, Gover, Kvamme and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Pfeifer, seconded by Gover,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by Brinker, to approve the minutes of the October 25, 2004
regular City Council meeting.
Councilmember Gover requested changes to the minutes to indicate that
the legal services contract was for the year 2005 not 2004. With all in favor, the motion carried as
modified. A complete copy of the minutes
of the October 25, 2004 regular City Council meeting is contained in the City
Administrator’s book entitled Council Proceedings 17.
Consent Agenda - In motion by Strand,
seconded by Brinker, Resolution No. 2004-239 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-239 is
contained in the City Administrator’s book entitled Council Resolutions 15.
North Washington Avenue
Extension Project Change Order -
Public Works Director Giesking recommended approval of a change order to the North
Washington Avenue Extension Project that would correct the design of the
handicapped sidewalks at a cost of $3,250.
Giesking indicated the standards that were originally followed might
endanger handicapped individuals.
Giesking also pointed out that the change order would be funded by
municipal state aid funds. In motion by Pfeifer, seconded by
Gover, Resolution No. 2004-240, entitled “Resolution Approving Change Order
Number Two For North Washington Avenue Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-240 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Nicollet Avenue Utility
Extension Project Construction Engineering - Public Works Director Giesking recommended
authorization be provided for Bolton and Menk to provide construction
engineering services for the Nicollet Avenue Utility Extension Project for a
fee not to exceed $26,600. Giesking
reported that the action was a housekeeping item as Bolton and Menk had been
providing the services from the start of the project and staff had failed to
bring the item for Council consideration at the appropriate time. In motion by Gover, seconded by Strand, Resolution No. 2004-241,
entitled “Resolution Authorizing Construction Engineering Services For The
Nicollet Avenue Utility Extension Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-242 is contained in the City
Administrator’s book entitled Council Resolutions 15.
2004 Nicollet Avenue Project
Construction Engineering - Public
Works Director Giesking recommended authorization be provided for Bolton and
Menk to provide construction engineering services for the 2004 Nicollet Avenue
Project for a fee not to exceed $98,500.
Giesking explained that the fee was substantially higher for the work on
this project than the engineering on the utility extension project which was
approved earlier in the meeting because the scope of this project was much
greater. In motion by Douglas, seconded by
Gover, Resolution No. 2004-243, entitled “Resolution Authorizing Construction
Engineering Services For The 2004 Nicollet Avenue Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-243 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Hospital Facility Use - City Administrator Prafke presented a proposed lease
for use of the City owned property at 618 West Broadway Avenue by the State of
Minnesota chemical dependency treatment program which is currently housed at
the Regional Treatment Center and which is more commonly known as “Johnson
Hall”. Prafke reviewed the terms of the
19.5 month lease which included limitations on smoking, outside access by
program patients, a prohibition on provision of services to known predatory
offenders who have public registration requirements, parking by staff,
maintenance of the facility, and a requirement that any civilly committed
patients who leave the premises must be supervised by program staff. Mayor Hawbaker invited members of the
audience to speak on the issue. Terry
Morrow, 614 South Washington Avenue, spoke on behalf of the School District to
express concerns about possible problems with school children. Morrow asked the City Council to prohibit
clients of the treatment center from setting foot on school property. City Administrator Prafke indicated that such
a prohibition may infringe on the civil rights of the patients who may need to
go to the school for parent-teacher conferences or other valid reasons. Morrow also questioned whether the patients
were civilly committed or voluntary commitments. Kevin Evenson, State Director of Substance
Abuse Services, indicated that the patient population was both voluntary and
civilly committed. Evenson indicated that
it was possible to have client programming scheduled during the hours school
children would be going to and from school to alleviate concerns. Elizabeth Burke, 219 West Martin Street,
spoke in favor of the proposed lease and indicated that her family had
previously lived on the Regional Treatment Center (RTC) campus in staff housing
and had experienced no incidents of concern regarding the program
patients. Harvey Schultz, 804 West
Broadway, indicated his belief that construction of a fenced area would
negatively affect his property values.
Councilmember Strand
indicated the decision for approval was difficult and he had listened to those
on both sides of the issue. Strand
reported he had toured Johnson Hall, met with both counselors, staff and
patients and thought the program was well run and the patients were not
dangerous. Strand expressed his belief
that anyone who prejudged patients in the program was prejudiced. Mayor Hawbaker indicated his belief that
the people against the lease were not prejudiced and they did not have to
provide reasons for being against the program.
Hawbaker also indicated he was unable to go against the wishes of the
neighborhood and the City should not have to solve the problem created by the
State of Minnesota. Councilmember
Gover expressed her belief that the quality of benefits provided by the program
was excellent, the perceived risks were exaggerated and the patients were not
dangerous. Councilmember Pfeifer
reported he was ashamed of the community for the response to this proposed
lease after the City had received so much assistance from the State of
Minnesota after the 1988 tornado.
Pfeifer also reported he had worked at the RTC for over 30 years and
lived near the facility and never experienced a problem with the patients. Pfeifer asked residents to extend their
compassion to people dealing with problems.
Councilmember Brinker indicated he had received fourteen calls from
residents about the issue with twelve callers being in favor of the move. Brinker also expressed concern that those who
had signed the petition against the move were not provided complete information
on what was being proposed. Brinker reminded
everyone that the people in treatment were our neighbors and indicated he would
stand up for those who go through the program.
In motion by Brinker,
seconded by Strand, Resolution No. 2004-244, entitled “Resolution Authorizing
Execution Of Lease For Use Of City Owned Property At 618 West Broadway Avenue“
was introduced. Upon roll call,
Councilmembers Brinker, Douglas, Gover, Kvamme, Pfeifer and Strand voting aye,
Mayor Hawbaker voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-244 is
contained in the City Administrator’s book entitled Council Resolutions 15.
The Council took a short
break from 8:33 p.m. to 8:38 p.m.
1997 Improvement Bond
Refunding - Shannon Sweeney of
David Drown Associates, presented a recommendation to refund a 1997 improvement
bond through negotiated sale with United Banker’s Bank. Sweeney indicated he had been following the
bond market and felt the negotiated sale offered a good interest rate and the
savings to the City would be $37,188.
Sweeney also recommended the City proceed with the purchase of a Moody’s
rating for the refunding bond. In motion by Gover, seconded by
Pfeifer, Resolution No. 2004-245, entitled “Resolution Accepting The Proposal
Of United Bankers’ Bank For The Negotiated Sale Of $775,000 General Obligation
Water And Sewer Improvement Refunding Bonds, Series 2004E“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-245 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Hospital Policies - City Administrator Prafke presented proposed
modifications to the Hospital Commission Policies. Prafke indicated that the policies were
formerly called “by-laws” and the modifications changed that term and
eliminated references to the Health Care Center which was now being operated by
Benedictine Health Systems. In motion by Strand, seconded by Brinker,
Resolution No. 2004-246, entitled “Resolution Adopting Modified Hospital
Commission Policies“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-246 is contained in the City Administrator’s book entitled
Council Resolutions 15.
License Application - City Administrator Prafke recommended approval of
licenses for MGM Liquor which would be effective in January, 2004. In motion by Pfeifer, seconded by Strand, Resolution No.
2004-247, entitled “Resolution Approving License Applications“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-247 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Reports
Mayor Hawbaker thanked all the people who provided
input on the Hospital Facility Use issue.
Election Results - City Administrator Prafke thanked all the election
judges who served on election day.
Prafke indicated the election went smoothly. Bruce Davis, 807 South Front Street, thanked
the City for separating the two precincts in Ward II and indicated his wait for
voting was just minutes.
City/County Meeting - City Administrator Prafke provided information on
discussion at the most recent City/County meeting included library services,
C.S.A.H. 20, and cooperative ventures such as dispatching services.
Leaf Pickup - Public Works Director Giesking reported that leaf
collection continues on the north end of the community and the Public Works
crew would be returning to the area south of Broadway in the near future. Giesking indicated several residents had
expressed concern that leaves had not yet fallen when collection south of
Broadway began and the crew would attempt to collect leaves all over town until
the first snowfall.
APPA Rally - City Administrator Prafke asked Councilmembers
interested in attending the American Public Power Rally in Washington, D.C. in
February to contact Public Works as soon as possible so staff can investigate
costs and make other arrangements.
Long Term Care Facility Design Meeting - City Administrator Prafke reminded Councilmembers of
the 3:00 p.m. meeting Tuesday, November 9th at Community Hospital on the long
term care facility design.
There being no further business, a motion was made
by Douglas, seconded by Brinker, to adjourn at 8:56 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
OCTOBER
25, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on October 25, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 6:30 p.m. The following members were present: Pfeifer,
Douglas, Strand, Brinker, Gover, Kvamme and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Gover, seconded by Strand,
to approve the agenda. With all in
favor, the motion carried.
Executive Session: Lawsuit Discussion -
City Administrator Prafke recommended a closed session be called to discuss
with Special City Attorney James Strommen a lawsuit which was filed against the
City. Prafke indicated the discussion
was protected under the attorney-client privilege and was allowed to be closed
to the public under State Statutes. In
motion by Pfeifer, seconded by Kvamme, Resolution No. 2004-217 entitled
“Resolution Calling For Closed Session” was introduced. With all in favor, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-217 is contained in the City Administrator’s book
entitled Council Resolutions 14. The
Council adjourned to closed session at 6:31 p.m.
The Council returned to
open session at 6:59 p.m.
Lawsuit Settlement - City Administrator Prafke recommended the City
Council accept Special City Attorney James Strommen’s recommendation for
settlement of a lawsuit brought against the City by McGuire Mechanical. Prafke indicated the suit involved the kind,
type and quality of materials used at the electric generation plant and the
subcontractor’s claim that additional expenses were incurred by the
subcontractor because of the way the specifications were written for the
project. Prafke indicated the proposed
settlement would involve the City paying the $1,000 deductible on the City’s
insurance claim and the remainder of the settlement being paid by the general
contractor, the engineers and the City’s insurance carrier. A motion was made by Pfeifer, seconded by
Strand to accept the Special City Attorney recommendation for settlement of the
suit. With all in favor, the motion
carried.
Natural Gas Franchise - Special City Attorney James Strommen addressed the
Council to review the proposed ordinance that would provide for a franchise
renewal for Center Point Energy/Minnegasco to provide natural gas services in
the community. Strommen pointed out that
the franchise was a non-exclusive right to provide services and use public
property and right-of-way. Strommen also
indicated that the ordinance would allow the City to charge a franchise fee in
the future. Minnegasco Representative
Connie Hargest addressed the Council and offered to work with the City
regarding a future franchise fee. In
motion by
Kvamme, seconded by Strand, Ordinance No. 369, Second Series, entitled “An Ordinance Of The City Of Saint Peter, Minnesota
Amending City Code Chapter 3 ‘Municipal And Public Utilities - Rules and
Regulations, Franchises And Rates’ And Section 3.50 ‘Gas Franchise’ By Granting
To CenterPoint Energy Minnegasco, A Delaware Corporation, Its Successors And
Assigns, Permission To Construct, Operate, Repair And Maintain In The City of Saint
Peter, Minnesota, A Gas Distribution System Including Necessary Gas Pipes,
Mains And Appurtenances, For The Transmission Of Gas Into And Through The City,
And To Use The Public Ways And Public Grounds Of The City For Such Purposes And
Adopting By Reference Saint Peter City Code Chapter 1 And Section 3.99, Which,
Among Other Things, Contain Penalty Provisions”, was introduced. Upon roll call, with all in favor, the
Ordinance was declared passed and adopted.
A complete copy of Ordinance No. 369, Second Series is contained in the
City Administrator’s book entitled Council Ordinances 2.
In motion by Brinker,
seconded by Gover, Resolution No. 2004-218, entitled “Resolution Authorizing
Summary Publication Of Ordinance No. 369, Second Series “ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-218 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Approval of Minutes - A motion was made by Pfeifer,
seconded by Strand, to approve the minutes of the September 27, 2004 regular
City Council meeting. With all in favor,
the motion carried. A complete copy of
the minutes of the September 27, 2004 regular City Council meeting is contained
in the City Administrator’s book entitled Council Proceedings 17.
A motion was made by Gover, seconded by Pfeifer, to
approve the minutes of the October 4, 2004 special City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the October
4, 2004 special City Council meeting is contained in the City Administrator’s
book entitled Council Proceedings 17.
Consent Agenda - In motion by Strand,
seconded by Douglas, Resolution No. 2004-219 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-219 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Nicollet Avenue Utility Extension
Project Change Order - Public
Works Director Giesking recommended approval of a change order for the Nicollet
Avenue Utility Extension project to provide for an extension of the contract
completion date to November 15, 2004 and a 200’ sanitary sewer extension at a
cost of $14,780. In motion by Pfeifer, seconded by
Gover, Resolution No. 2004-220, entitled “Resolution Approving Change Order
Number Two For The Nicollet Avenue Utility Extension Project“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-220 is
contained in the City Administrator’s book entitled Council Resolutions 14.
General Obligation Water And
Sewer Revenue Bond Bid Award -
Shannon Sweeney of David Drown Associates recommended the City accept the bid
of Miller Johnson Steichen and Kinnard for sale of $805,000 in general
obligation sewer and water revenue bonds at a net interest cost of
3.27710%. Sweeney also reported that
Moody’s had upheld the City’s A3 bond rating.
In motion
by Kvamme, seconded by Strand, Resolution No. 2004-221, entitled “Resolution
Providing For The Issuance And Sale Of $805,000 General Obligation Water And
Sewer Revenue Bonds, Series 2004C, And Pledging For The Security Thereof Net
Revenues“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-221 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Refuse Contract Modification - City Administrator Prafke recommended approval of an
amendment to the refuse hauling contract with Waste Management that would
modify recyclable materials collection to every other week beginning November
1, 2004. In motion by Gover, seconded by
Brinker, Resolution No. 2004-222, entitled “Resolution Approving Execution Of
Amendment For Refuse Hauling Services“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-222 is contained in the City
Administrator’s book entitled Council Resolutions 14.
2005 Nicollet Avenue Project
Right-Of-Way Purchase - Public
Works Director Giesking requested authorization to proceed with purchase of
right-of-way (approximately 3.63 acres of land) for the 2005 Nicollet Avenue
Project. Giesking indicated that
negotiations with the property owner had led to a proposed price of
$72,600. Giesking reported the cost
would be paid one-half in 2004 and the remainder in 2005 with reimbursement
from municipal state aid funds. In
motion by
Douglas, seconded by Pfeifer, Resolution No. 2004-223, entitled “Resolution
Authorizing Purchase Of Right-Of-Way Land For The 2005 Nicollet Avenue Roadway
Project“ was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-223 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Exhaust Stack Project Quote
Acceptance - Public Works Director
Giesking recommended the quote from Paul Lemke and Sons in the amount of
$20,000 be accepted for construction of an exhaust stack for the wastewater
treatment plant. Giesking indicated that
the MPCA required construction of a 44’ exhaust stack should the standby
electric generator at the plant be used for load control. In motion by Pfeifer, seconded by Strand, Resolution No.
2004-224, entitled “Resolution Accepting Quote For Construction Of An Exhaust
Stack For The Generator At The Wastewater Treatment Plant“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-224 is contained in the City Administrator’s
book entitled Council Resolutions 14.
Electric Generation Facility
Project Final Acceptance - Public
Works Director Giesking recommended the electric generation facility be
accepted as completed and authorization provided to make final payment to the
contractor contingent upon receipt of lien waivers from all subcontractors and
suppliers. In motion by Brinker, seconded by
Gover, Resolution No. 2004-225, entitled “Resolution Accepting Electric
Generation Project And Authorizing Final Payment With Contingency“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-225 is
contained in the City Administrator’s book entitled Council Resolutions 14.
2003 Audit Acceptance - Auditor Jim Eichten of Malloy, Montague, Karnowski
and Rodosevich presented the 2004 audit
findings. Eichten’s findings included
separation of duties, lack of a performance bond for a contract and a failure
to bid employee group health insurance every five years. Eichten also reported on the general fund and
the utilities funds and recommended the City continue efforts to receive
tornado funding from FEMA. Eichten
expressed concern about the electric utility funds. Eichten also reviewed changes to the City’s
audit which were the result of implementation of GASB #34. In motion by Gover, seconded by Strand, Resolution No.
2004-226, entitled “Resolution Accepting 2003 Financial Statements Together
With Independent Auditor’s Report“ was introduced. Upon roll call, with all in favor, the Resolution
was declared passed and adopted. A
complete copy of Resolution No. 2004-226 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Electric Bond Sale
Authorization - Shannon Sweeney of
David Drown Associates recommended receipt of bids for the sale of $1,555,000
electric revenue bonds to finance construction of electric services in North
Industrial Park, WELCO West Subdivision, Washington Terrace Subdivision and
Windsor Pond II Subdivision. Sweeney
recommended the City purchase a Moody’s rating on the issuance. Councilmember Kvamme questioned whether it
would be appropriate to reconsider the City’s policy for installation of
electric services in new subdivisions to require payment by fees similar to
that charged for new water and sewer installation rather than having existing
ratepayers fund the construction. City
Administrator Prafke indicated he would be happy to review the policy should
the Council so direct. In motion by Gover, seconded by
Pfeifer, Resolution No. 2004-227, entitled “Resolution Providing For The
Competitive Negotiated Sale Of $1,555,000 Electric Revenue Bonds, Series 2004D“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-227 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Onan Property Purchase - Community Development Director Wille recommended
authorization be provided for purchase of Lot 4, Block 4 of Swift Park
Subdivision at a price of $30,000 with a retained access easement for MS &
GS Marketing. Wille reported that
negotiations have been underway for a number of years for purchase of the
property which is adjacent to the wastewater treatment plant and the property
includes a roadway to the plant and provides access for the abutting
property. In motion by Gover, seconded by
Kvamme, Resolution No. 2004-228, entitled “Resolution Authorizing Execution Of
Documents Related To Purchase Of Lot 4, Block 4, Swift Park Subdivision From
Onan Corporation“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-228 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Mortgage Subordination
Request; Scholarship America - Community Development Director Wille recommended the
Council authorize subordination of a City loan for Scholarship America to two
bank loans. Wille indicated Scholarship
America was current in its loan payments and there was sufficient value in the
property to cover all the loans. Wille
also pointed out that the Economic Development Authority had made no
recommendation on the subordination request as they were unable to convene a
quorum at their last meeting. In motion by Brinker, seconded by
Kvamme, Resolution No. 2004-229, entitled “Resolution Approving The
Subordination Of City Held Mortgage For The Refinancing Of The Scholarship
America Debt“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-229 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Broadway Avenue Roadway
Weight Designation - Public Works
Director Giesking recommended Broadway Avenue from Sunrise Drive to Highway 169
be designated as a ten-ton route to provide farmers and other heavy equipment
with a route from the west side of the community to Highway 169. In motion by Pfeifer, seconded by Strand, Resolution No.
2004-230, entitled “Resolution Establishing Broadway Avenue As A Ten-Ton Route
Through The City“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-230 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Easement Vacation
Request: 716 West Nassau - Public Works Director Giesking recommended approval
of a request to vacate ten feet (10’) of a utility easement at 716 West Nassau
Street so that the property owners could add on to their home. In motion by Gover, seconded by Brinker, Resolution No.
2004-231, entitled “Resolution Approving Utility Easement Vacation For Property
At 716 West Nassau Street“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-231 is contained in the City Administrator’s book entitled
Council Resolutions 15.
2005 Legal Services Contract - City Administrator Prafke presented the Finance
Committee recommendation for approval of the 2005 legal services contract with
Brandt Law Office. Prafke pointed out
that the proposed contract provided for a $5 per hour increase in fees for the
City Attorney and the Assistant City Attorney.
In motion
by Gover, seconded by Pfeifer, Resolution No. 2004-232, entitled “Resolution
Approving Execution Of 2005 Legal Services Contract“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-232 is contained in the City
Administrator’s book entitled Council Resolutions 15.
Assessment Hearing:
Unpaid Utility Charges -
Finance Director O'Connell recommended the process for assessment of unpaid
utility charges be initiated and a public hearing be scheduled on November
22nd. In motion by Pfeifer, seconded by
Douglas, Resolution No. 2004-233, entitled “Resolution Declaring Unpaid Charges
For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed
Assessment“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-233 is
contained in the City Administrator’s book entitled Council Resolutions 15.
In motion by Douglas,
seconded by Gover, Resolution No. 2004-234, entitled “Resolution Calling For A
Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-234 is
contained in the City Administrator’s book entitled Council Resolutions 15.
Assessment Hearing: WELCO West/Windsor Pond II Improvements - Finance Director O'Connell recommended initiation of
the process for assessment of costs associated with construction of public
improvements in WELCO West and Windsor Pond II subdivisions. City Administrator Prafke indicated the
subdivision developers had previously agreed to the assessments in the
development contract. In motion by Douglas, seconded by
Brinker, Resolution No. 2004-235, entitled “Resolution Declaring The Cost To Be
Assessed And Ordering Preparation Of Proposed Assessment Of Costs For WELCO
West And Windsor Pond II Improvements“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-235 is contained in the City
Administrator’s book entitled Council Resolutions 15.
In motion by Brinker,
seconded by Douglas, Resolution No. 2004-236, entitled “Resolution Calling For
A Public Hearing On Proposed Assessment Of Costs For WELCO West And Windsor
Pond II Improvements“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-236 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Generator Replacement
Engineering - Public Works
Director Giesking recommended Kaeding and Associates be retained to prepare
plans and specifications for the replacement of two failing electric
generators. Giesking indicated the total
replacement cost was expected to be $150,000.
In motion
by Pfeifer, seconded by Strand, Resolution No. 2004-237, entitled “Resolution
Retaining Engineers To Prepare Plans And Specifications For The Replacement Of
Two Water Utility Generators“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-237 is contained in the City Administrator’s book entitled
Council Resolutions 15.
Reports
LMC Conference - Councilmembers Strand, Gover, and Brinker reported on the annual
League of Minnesota Cities conference which was held in Duluth. Councilmembers indicated the conference was
very informative with excellent topics and presentations.
City/County Meeting Schedule - City Administrator Prafke reminded Councilmembers of
the October 28th City/County meeting and indicated the meeting would begin at
2:30 p.m.
Restroom Closures - City Administrator Prafke informed Councilmembers that parks restrooms
would be closed for the season on October 29th.
Executive Session: City Administrator Performance Evaluation -
Mayor Hawbaker recommended a closed session be called to discuss the annual
performance evaluation for City Administrator Prafke as allowed under State
Statutes. In motion by Strand, seconded by Gover, Resolution No. 2004-238
entitled “Resolution Calling For Executive Session” was introduced. With all in favor, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-238 is contained in the City Administrator’s book
entitled Council Resolutions 14. The
Council adjourned to closed session at 8:57 p.m.
The Council returned to
open session at 9:06 p.m.
There being no further business, a motion was made
by Pfeifer, seconded by Strand, to adjourn at 9:08 p.m. With all in favor, the motion carried.
MINUTES OF THE
SPECIAL CITY COUNCIL MEETING
OCTOBER
4, 2004
Pursuant to due call and notice thereof, a special meeting
of the City Council of the City of Saint Peter was conducted in the Governor’s
Room of the Community Center on October 4, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 5:33 p.m. The following members were present: Pfeifer,
Douglas, Strand, Brinker, Gover, Kvamme and Mayor Hawbaker. The following official was present: City Administrator Prafke.
2004 Nicollet Avenue Project
Bid Award - Public Works Director
Giesking recommended the bid for the 2004 Nicollet Avenue Project be awarded to
Borneke Construction in the amount of $1,326,786.48. Giesking further recommended the bid award be
made contingent upon approval by the Equal Employment Opportunity Commission of
a subcontractor to meet the 6.1% disadvantaged business enterprises
requirement. Giesking pointed out the
disadvantaged business enterprises requirement was in place because of the
federal funding being awarded for the project to construct an extension of
Nicollet Avenue from Traverse Road to C.S.A.H. 15. In motion by Pfeifer, seconded by Douglas, Resolution No.
2004-216, entitled “Resolution Awarding Bid For 2004 Nicollet Avenue Project“
was introduced with the contingency that the contract must be approved by the
EEO Commission. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-216 is
contained in the City Administrator’s book entitled Council Resolutions 14.
There being no further business, a motion was made
by Strand, seconded by Brinker, to adjourn at 5:39 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
SEPTEMBER
27, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the Governor’s
Room of the Community Center on September 27, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Douglas, Strand, Brinker, Gover, Kvamme and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Pfeifer, seconded by Gover,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by Strand, to approve the minutes of the September 13, 2004
regular City Council meeting. With all
in favor, the motion carried. A complete
copy of the minutes of the September 13, 2004 regular City Council meeting is
contained in the City Administrator’s book entitled Council Proceedings 17.
Consent Agenda - In motion by Strand,
seconded by Brinker, Resolution No. 2004-210 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-210 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Nicollet Avenue Utility
Extension Project Bond Sale - City
Administrator Prafke recommended David Drown Associates be authorized to
receive bids for the sale of $805,000 general obligation water and sewer
revenue bonds to finance construction of the Nicollet Avenue Utility Extension
Project. Prafke indicated the bonds
would be for a term of ten year and would be callable in 2011. Prafke also indicated that Shannon Sweeney of
David Drown Associates had recommended a Moody’s rating be purchased on the
bond sale. In motion by Kvamme, seconded by
Gover, Resolution No. 2004-211, entitled “Resolution Providing For The
Competitive Negotiated Sale Of $805,000 General Obligation Water And Sewer
Revenue Bonds, Series 2004C“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-211 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Storm Water Utility
Establishment - City Administrator
Prafke recommended adoption of an ordinance that would provide for
establishment of a storm water utility.
Prafke reported that two additional ordinances, one providing
regulations and standards for storm water management and the other outlining
the planning and development review process, would be recommended for adoption
in the future. In motion by Gover, seconded by
Strand, Ordinance No. 368, Second Series, entitled “An Ordinance Amending Saint
Peter City Code Chapter 3 ‘Municipal And Public Utilities - Rules And
Regulations, Franchises And Rates’ By Creating Section 3.60 ‘Storm Water
Utility’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section
3.99, Which, Among Other Things, Contain Penalty Provisions“ was
introduced. Councilmembers requested
modifications to some language of the ordinance. Councilmember Brinker questioned whether the
storm water fee could be billed to rental property in ways other than by
inclusion on the utility bill. Prafke
indicated staff would investigate alternatives.
Upon roll call, with all in favor, the Ordinance was declared passed and
adopted. A complete copy of Ordinance
No. 368, Second Series is contained in the City Administrator’s book entitled
Council Ordinances 2.
Waiver of Subdivision
Request - Community Development
Director Wille presented the Planning Commission recommendation for approval of
a waiver of subdivision request to subdivide a lot in North Industrial Park
Subdivision into two lots. In motion by Pfeifer, seconded by
Strand, Resolution No. 2004-212, entitled “Resolution Approving Waiver Of
Subdivision For Lot 3, Block 2, North Industrial Park Subdivision And Accepting
Registered Land Survey No. 55“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of Resolution
No. 2004-212 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Mutual Aid Agreement - City Administrator Prafke recommended authorization
be provided for execution of a mutual aid agreement between cities in Nicollet,
Blue Earth and Le Sueur counties. Prafke
reported the proposed agreement met the requirements of the Federal Emergency
Management Agency for reimbursement of costs.
In motion
by Strand, seconded by Gover, Resolution No. 2004-213, entitled “Resolution
Authorizing Execution Of Mutual Aid Agreement“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-213 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Fire Department Equipment
Purchase - City Administrator
Prafke recommended approval for purchase of a fire hose tester and pressure
washer for the Fire Department in the amount of $4,244.56. Prafke indicated that while the purchase was
unbudgeted, funding was available in the department budget. In motion by Pfeifer, seconded by Brinker, Resolution No.
2004-214, entitled “Resolution Authorizing Purchase Of Unbudgeted Equipment For
Fire Department“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-214 is contained in the City Administrator’s book entitled Council
Resolutions 14.
October Meeting Schedule - City Administrator Prafke indicated that a majority
of Councilmembers plan on attending the October 9-12, 2004 League of Minnesota
Cities conference in Duluth and the Council would be unable to convene a quorum
for the October 11th meeting. Prafke
recommended the meeting be cancelled and authorization provided for payment of
account payables. In motion by Gover, seconded by
Douglas, Resolution No. 2004-215, entitled “Resolution Approving Cancellation
Of October 11, 2004 Regular City Council Meeting And Payment Of Disbursements“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-215 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Reports
Brush Collection - City Administrator Prafke reminded residents that curbside brush and garden
waste collection will begin at 7:00 a.m. on Monday, October 4th.
Gustavus Wind Power Project Update - City Administrator Prafke informed Councilmembers
that Gustavus officials are continuing to investigate the possibility of a wind
power project. Prafke indicated that a
location for a possible wind turbine had not yet been determined.
City Garage Sale - City Administrator Prafke reported the City surplus property garage
sale/seized vehicle auction would be on September 29th from 9:00 a.m. - 3:00
p.m. in the south garage at City Hall.
Gustavus/School District/City Committee Meeting - City Administrator Prafke reported there would be a
committee meeting of officials from the City Council, School Board and Gustavus
on September 29th at 7:00 p.m. at Gustavus.
Long Term Care Facility Meeting - City Administrator Prafke indicated the long term
care facility project Team “B” (design committee) meeting would be held in the
Traverse des Sioux room at the Community Center rather than at City Hall.
There being no further business, a motion was made
by Douglas, seconded by Strand, to adjourn at 7:40 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
SEPTEMBER
13, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on September 13, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Douglas, Strand, Brinker, Gover and Mayor Hawbaker. Absent was Councilmember Kvamme. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Gover, seconded by Strand,
to approve the agenda. With all in
favor, the motion carried.
Public Hearing: JOBZ Business Subsidy Agreement: Mayor Hawbaker opened the public hearing on
issuance of a business subsidy under the Job Opportunity Building Zone program
to IHN III L.L.C. at 7:02 p.m. Community
Development Director Wille presented information on the proposed business
subsidy to IHN, which included a $365,000 zero percent interest loan, and
reviewed their proposal to expand the E.I. Microcircuits business in Saint
Peter. Wille explained that IHN was a
real estate holding company that would be leasing the building to E.I.
Microcircuits. Wille indicated that 24
full-time equivalent jobs would be created at an average wage/benefits package
of $12.00 per hour and the business would make a 15 year commitment to continue
operation in Saint Peter. There being no
further speakers, the hearing was declared closed at 7:06 p.m.
Approval of Minutes - A motion was made by
Strand, seconded by Pfeifer, to approve the minutes of the August 23, 2004
regular City Council meeting. With all
in favor, the motion carried. A complete
copy of the minutes of the August 23, 2004 regular City Council meeting is
contained in the City Administrator’s book entitled Council Proceedings 17.
Consent Agenda - In motion by Pfeifer,
seconded by Brinker, Resolution No. 2004-194 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-194 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Long Term Care Facility
Project Construction Manager Contract - City Administrator Prafke recommended a contract for construction manager
services for the long term care facility project be executed with Yanik
Companies. Prafke indicated Yanik has
experience working with the City on the hospital project and was favored by BHS
to perform construction manager services for the project. Prafke indicated the fee would be 3% of the
construction contract and would be approximately $255,000. In motion by Pfeifer, seconded by Gover, Resolution No.
2004-195, entitled “Resolution Approving Execution Of Construction Management
Contract For Long Term Care Facility Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-195 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Nicollet Avenue Utility
Extension Project Change Order -
City Administrator Prafke recommended approval of a change order to the
Nicollet Avenue Utility Extension Project to extend the construction completion
date to October 15, 2004. Prafke
indicated the City delay in award of the bid left the contractor with little
time to complete the project by the original September 20th deadline. In motion by Brinker, seconded by Strand, Resolution No.
2004-196, entitled “Resolution Authorizing Change Order Number One For Nicollet
Avenue Utility Extension Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-196 is contained in the City
Administrator’s book entitled Council Resolutions 14.
2005 Preliminary Levy
Adoption - Finance Director
O'Connell presented the proposed preliminary general fund, library and public
access budgets for 2005 along with the resulting preliminary tax levy figures
and recommended approval. O’Connell
indicated there were no substantial changes proposed in the budget and service
levels would not be impacted. O’Connell
further indicated the result was a 14.0% increase in the tax levy. O’Connell also reported that the City’s truth
in taxation hearing was scheduled for December 6, 2004 at 7:00 p.m.. In motion by Pfeifer, seconded by Gover, Resolution No.
2004-197, entitled “Resolution Adopting Preliminary 2004 Tax Levy Collectible
In 2005“ was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-197 is
contained in the City Administrator’s book entitled Council Resolutions 14.
IHN III Business Subsidy
Agreement - Community Development
Director Wille recommended the Council approve a resolution asking for
re-designation of 1.53 acres of JOBZ designated land at the former Onan site to
an area in the North Industrial Park Subdivision to accommodate a business that
wishes to expand its operation from Mankato.
Wille reported that IHN III, LLC, a real estate holding company, wished
to provide for construction of a 17,000 square foot building that would be
leased to E.I. Microcircuits. Wille also
indicated that the original recommendation would have involved removal of the
Onan parking lots from the JOBZ designation, but the property owner had
indicated a plan to expand his operations which resulted in a revised
recommendation to un-designate a lot just south of the City’s wastewater
treatment plant and 28.67 feet of property owned by Exceed Packaging in
exchange for the property in the North Industrial Park Subdivision. Wille indicated the owner of Exceed Packaging
had given approval for removal of the JOBZ designation from the 28.67 foot
tract. Wille indicated the Economic Development
Authority had considered the request and recommended approval. In motion by Gover, seconded by Brinker, Resolution No.
2004-198, entitled “Resolution Approving An Amendment To The Job Opportunity
Building Zone (JOBZ) Program Through The Re-designation Of Eligible Parcels“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-198 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Community Development
Director Wille recommended authorization be provided for execution of a
business subsidy agreement with IHN III, LLC for the expansion of the E.I.
Microcircuits business in North Industrial Park Subdivision. Wille indicated the agreement provided for
issuance of a revolving loan in the amount of $365,000 at zero percent interest
with semi-annual payments over fifteen years secured by a second mortgage on
the property and assignment of rents.
Wille indicated E.I. would be creating 24 full-time equivalent positions
within 36 months and the average wage/benefit would be $12.00 per hour. City Attorney Brandt also recommended that
the City require proof of execution of the lease on the property which Wille
indicated had been received. Councilmember
Brinker questioned the wage information and Wille reiterated that the $12.00
per hour amount was an average of all positions. In motion by Brinker, seconded by Pfeifer, Resolution No.
2004-199, entitled “Resolution Authorizing Execution Of JOBZ Business Subsidy
Agreement By And Between IHN III, L.L.C. And The City Of Saint Peter“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-199 is
contained in the City Administrator’s book entitled Council Resolutions 14.
EDA Land Purchase - Community Development Director Wille recommended
approval of the sale of Tract “A” of the North Industrial Park Subdivision to
the Economic Development Authority for the previously established price of
$54,781 and a three year option on purchase of Tract “B” at the price of
$49,763. Wille indicated this had
previously been approved by the Council at another site, but the Development
Corporation had asked for a change in the location resulting in the need to
reconsider the land sale and the revolving loan which will be considered by the
Council next on the agenda. Wille
reported the EDA would sell the property to the Saint Peter Development Corporation
for construction of a spec building on the site. In motion by Pfeifer, seconded by
Strand, Resolution No. 2004-200, entitled “Resolution Authorizing Sale Of Tract
‘A’ Of Registered Land Survey No. 55 To Saint Peter Economic Development
Authority“ was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-200 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Revolving Loan
Modification: Development Corporation - Community Development Director Wille reported the
need to reconsider a revolving loan in the amount of $260,000 which had been
previously approved for the Development Corporation spec building construction
due to a change in the location where the building would be constructed. Wille reminded Councilmembers that the loan
was being provided at zero percent interest with the remaining loan terms
unchanged. In motion by Douglas, seconded by
Gover, Resolution No. 2004-201, entitled “Resolution Approving $260,000
Revolving Loan To Saint Peter Development Corporation To Partially Finance
Construction Of Industrial Building On Tract ‘A’ Of Registered Land Survey No.
55“ was introduced. Upon roll call, with
all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-201 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Speculative Home Loans - Community Development Director Wille recommended the
Economic Development Authority be authorized to accept a $700,000 loan from the
Greater Minnesota Housing Fund for construction of spec homes in Washington
Terrace Subdivision. Wille indicated the
loan would be used to construct the homes and when homes are sold, the
construction of additional spec homes would be financed by the loan during the
three year loan period. In motion by Gover, seconded by
Strand, Resolution No. 2004-202, entitled “Resolution Authorizing Economic
Development Authority Receipt Of
$700,000 Loan From Greater Minnesota Housing Fund To Finance Construction Of
Speculative Homes Within Washington Terrace Subdivision“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-202 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Java Central Licensing
Agreement - City Administrator
Prafke recommended authorization be provided for execution of a licensing
agreement between the City and AAMAAS, Inc. for operation of Java Central at
the Community Center. Prafke indicated
the “rent” would be 3% of Java Central’s gross monthly sales up to $20,000 and
4% of sales after that point. In motion by Strand, seconded by
Brinker, Resolution No. 2004-203, entitled “Resolution Authorizing Execution Of
Licensing Agreement With AAMAAS, Inc. (dba Java Central)“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-203 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Water Master Plan Update - Water/Wastewater Superintendent Moulton recommended
Bolton and Menk be retained to prepare an update to the City’s water master
plan for a fee not to exceed $5,000.
Moulton indicated the plan would be ready for Council consideration in
January/February of 2005. In motion by Gover, seconded by
Pfeifer, Resolution No. 2004-204, entitled “Resolution Approving Engineering
Services For Update Of Water Master Plan“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-204 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Trench Shoring Equipment
Purchase - Water/Wastewater
Superintendent Moulton recommended the Council approve purchase of trench
shoring equipment that would improve employee safety when working in
trenches. Moulton indicated the City had
received a grant of $5,000 to assist in funding the $12,269.48 purchase and the
remainder would be funded by utility funds.
In motion
by Pfeifer, seconded by Gover, Resolution No. 2004-205, entitled “Resolution
Authorizing Purchase Of Trench Shoring Equipment“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-205 is contained in the City
Administrator’s book entitled Council Resolutions 14.
MMUA Safety Coordinator
Contract Renewal - City
Administrator Prafke recommended approval for renewal of the safety coordinator
contract with the Minnesota Municipal Utilities Association (MMUA) in the
amount of $16,245.29. Prafke indicated
the services had been worthwhile and included updating the City on OSHA and
other safety regulations as well as staff training on safety issues. In motion by Pfeifer, seconded by Gover, Resolution No.
2004-206, entitled “Resolution Authorizing Execution Of Renewal Safety
Coordinator Contract With Minnesota Municipal Utilities Association (MMUA)“ was
introduced. Upon roll call, with all in favor,
the Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-206 is contained in the City
Administrator’s book entitled Council Resolutions 14.
North Third Street Sewer
Main Project - Water/Wastewater
Superintendent Moulton recommended approval for a project to extend water and
sewer main on the 1700 block of North Third Street to a new cabinet making
business. Moulton indicated the project
would pass through property where sewer and water hookups had already been paid
and the City would be responsible for the share of costs over that distance in
the amount of $6,033.50. Moulton also
pointed out that total cost of the project would be $14,942.00 with the
remainder of the costs assessed to the benefiting property owner. In motion by Pfeifer, seconded by Gover, Resolution No.
2004-207, entitled “Resolution Authorizing Project For Installation Of Water
And Sewer Extension On North Third Street“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-207 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Executive Session - City Administrator Prafke recommended a closed session
be convened to update the Council on union negotiations between the City and
Law Enforcement Labor Services Local No. 242 (Communications Technicians). In motion by Douglas, seconded by Strand, Resolution No.
2004-208, entitled “Resolution Calling For Closed Session“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-208 is contained in the City
Administrator’s book entitled Council Resolutions 14.
The Council adjourned to
closed session at 8:16 p.m.
The Council returned to
open session at 8:23 p.m.
2004-2005 Law Enforcement
Labor Services Local 242 Contract
- City Administrator Prafke recommended approval of the 2004-2005 union
contract for the Communications Technicians.
Prafke reported the contract provided for a 3% wage increase each year
of the contract and an increase in uniform allowance for the full-time
Communications Technicians. In motion by Pfeifer, seconded by
Brinker, Resolution No. 2004-209, entitled “Resolution Approving Execution Of
2004-2005 Contract Between Law Enforcement Labor Services Union Local No. 242
(Communications Technicians) And The City Of Saint Peter“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-209 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Reports
Council Goal Session - City Administrator Prafke provided information on
discussion at the Council goal session in September which included long range
plans, goals, Highway 169 medians, Highway 22/169 realignment, Gustavus
Adolphus College, School District 508, Nicollet County, Regional Treatment
Center, Gluek Park, long term care facility, communications, interaction with
advisory boards, and sewer and water access charges.
Governor Pawlenty’s Visit - City Administrator Prafke indicated Governor Tim
Pawlenty had broadcast his weekly radio show from the Saint Peter Country
Kitchen and had been welcomed to the community by the Mayor. Mayor Hawbaker reported he had invited the
Governor to return to the City and tour the improvements made in the last few
years.
City/Le Sueur County Meeting- City Administrator Prafke reported discussion at the
meeting with Le Sueur County officials had included utilities, land use,
extraterritorial jurisdiction (2 mile planning limits), wastewater, compost
site use, and library services.
City/Nicollet County Meeting - City Administrator Prafke informed Councilmembers
that discussion at the most recent Nicollet County/City meeting included an
update on CSAH 20, budgets, joint dispatching, smoking bans, Highway 22, Gluek
Park, hazardous materials collections, and job opportunity building zones.
Youth Center
- Councilmember Brinker pointed out the preliminary budgets and levy adopted
earlier in the meeting had included funding for the Third Floor Youth Center.
There being no further business, a motion was made
by Douglas, seconded by Strand, to adjourn at 8:36 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
AUGUST
23, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on August 23, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Douglas, Strand, Brinker, Kvamme and Mayor Hawbaker. Absent was Councilmember Gover. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Pfeifer, seconded by
Brinker, to approve the agenda. With all
in favor, the motion carried.
Approval of Minutes - A motion was made by
Kvamme, seconded by Strand, to approve the minutes of the August 9, 2004
regular City Council meeting. With all
in favor, the motion carried. A complete
copy of the minutes of the August 9, 2004 regular City Council meeting is
contained in the City Administrator’s book entitled Council Proceedings 17.
Consent Agenda - In motion by Pfeifer,
seconded by Strand, Resolution No. 2004-185 entitled “Resolution Approving
Consent Agenda“ was introduced. Craig
Hanson, representing the Youth Baseball Association, provided additional
information on the Association’s donation of a double batting cage for
Veteran’s Memorial Park which was included on the consent agenda. Upon roll call, with all in favor, the Resolution
was declared passed and adopted. A
complete copy of Resolution No. 2004-185 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Nicollet Avenue Utility
Extension Project Bid Award - City
Administrator Prafke recommended the Council award the bid for Sections 1 and 2
of the Nicollet Avenue Utility Extension Project to Holtmeier Construction in
the amount of $391,685. Prafke further
recommended that all bids for Sections 3 and 4 be rejected due to a lack of
funding. Bolton and Menk Engineer Jeff
Domras indicated the project was for extension of water and sewer services
along the extension of Nicollet Avenue from County Road 15 to Traverse
Road. In motion by Kvamme, seconded by
Strand, Resolution No. 2004-186, entitled “Resolution Awarding Bid For The
Nicollet Avenue Utility Extension Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-186 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Washington Avenue Link
Project - City Administrator
Prafke recommended Bolton and Menk be retained to prepare a preliminary
engineering study for the Washington Avenue Link Project which would connect
North Washington Avenue south of Summit Mobile Home Park to the North
Washington Avenue section located north of Dodd Avenue. Prafke stressed that ordering the engineering
report was only a preliminary step and if the Council chose to proceed with a
project, affected property owners would have a chance to voice their opinions
on the project at public hearings.
Councilmembers questioned the closing of North Fifth Street between Ritt
and Davis Streets. Prafke indicated he
would check to make sure that portion of the project was originally included in
the transportation plan of 1996. In
motion by
Kvamme, seconded by Strand, Resolution No. 2004-187, entitled “Resolution
Authorizing Preparation Of Preliminary Engineering Report For Washington Avenue
Link Project“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-187 is
contained in the City Administrator’s book entitled Council Resolutions 14.
2005 Nicollet Avenue Project
Appraisals - Water/Wastewater Superintendent
Moulton recommended Robinson Appraisal Services be retained to prepare
appraisals on right-of-way property along the Nicollet Avenue Extension for a
fee of $1,500. Moulton indicated that
appraisals were required prior to the City purchasing any property and the
property involved was along Nicollet Avenue from Traverse Road to the WELCO
West Subdivision. In motion by Pfeifer, seconded by
Brinker, Resolution No. 2004-188, entitled “Resolution Retaining Appraiser For
2005 Nicollet Avenue Project Right-Of-Way Purchase“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-188 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Water Emergency and
Conservation Plan Adoption -
Water/Wastewater Superintendent Moulton recommended the Council adopt the Water
Emergency and Conservation Plan for the City.
Moulton reported the plan was required by the Department of Natural
Resources and would be put in place in the event of a water emergency in the
City. In motion by Pfeifer, seconded by
Strand, Resolution No. 2004-189, entitled “Resolution Approving Water Emergency
And Conservation Plan“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-189 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Data Practices Official
Designation - City Administrator
Prafke indicated State Statutes require the City to appoint a “responsible
authority” who is the individual responsible for the collection, use and
dissemination of data and a “data practices compliance official” who is the
employee responsible for dealing with complaints or questions regarding
problems in obtaining access to data or other data practices problems. Prafke recommended the City Administrator be
designated. In motion by Strand, seconded by
Brinker, Resolution No. 2004-190, entitled “Resolution Designating Data
Practices ‘Responsible Authority’ And ‘Data Practices Compliance Official’“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-190 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Health Care Center Employees
Retirement Benefits - City
Administrator Prafke recommended the Council take action to approve Special Law
Chapter 267 that would provide health care center employees with their accrued
retirement benefits even if they are not currently vested. Prafke indicated the approximate cost of
$8,700 would be funded from health care center funds. In motion by Pfeifer, seconded by Kvamme, Resolution No.
2004-191, entitled “Resolution Approving Special Law Chapter 267 Of Minnesota
Session Laws - 2004“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of Resolution
No. 2004-191 is contained in the City Administrator’s book entitled Council
Resolutions 14.
License Applications - In motion by Kvamme, seconded by Strand, Resolution
No. 2004-192, entitled “Resolution Approving License Applications“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-192 is
contained in the City Administrator’s book entitled Council Resolutions 14.
City Assistance
Request: Rock Bend Folk Festival - City Administrator Prafke recommended approval of
the request by officials of the Rock Bend Folk Festival for City assistance for
their event on September 11th and 12th.
Prafke indicated the assistance included use of Minnesota Square Park,
use of the restrooms and electricity in the park, use of picnic tables, hanging
banners along the highway, police security overnight on Saturday, and the City
acting as fiscal agent for the festival’s grant application. In motion by Strand, seconded by Brinker, Resolution No.
2004-193, entitled “Resolution Authorizing City Assistance For Rock Bend Folk
Festival“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-193 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Reports
Holiday
Rambler Welcome - Mayor Hawbaker indicated he had welcomed a recreational vehicle group
to Saint Peter on August 19th.
City/School Committee Meeting - City Administrator Prafke provided information on discussion
at the August 19, 2004 City/School committee meeting which included the youth
center, Lincoln Drive fire lane, cell towers, letter of understanding for
community education, letter of understanding for Police Liaison position, long
range planning, JOBZ zones, and completion of a demographic study for
facilities planning.
LMC Conference Attendance - City Administrator Prafke asked Councilmembers
interested in attending the League of Minnesota Cities annual conference in
Duluth in October to notify his office as soon as possible.
Goal Session Schedule - City Administrator Prafke reminded Councilmembers of
the third quarter goal session which had been rescheduled for Wednesday,
September 22nd.
Hazardous Materials Collection- City Administrator Prafke reminded the public of the
hazardous materials collection being held at the wastewater treatment plant on
Saturday, August 28th from 9:00 a.m. - 3:00 p.m. Prafke indicated that household hazardous
wastes like paint, garden chemicals, and fluorescent bulbs would be collected.
There being no further business, a motion was made
by Douglas, seconded by Strand, to adjourn at 7:36 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
AUGUST 9, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on August 9, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Brinker, Kvamme and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Approval of Agenda - A motion was made by Douglas, seconded by Gover,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Brinker, seconded by Gover, to approve the minutes of the July 26, 2004 regular
City Council meeting. With all in favor,
the motion carried. A complete copy of
the minutes of the July 26, 2004 regular City Council meeting is contained in
the City Administrator’s book entitled Council Proceedings 17.
Visitors - John LaBatte,
1224 Fifth Street North in New Ulm, addressed the Council to ask for a letter
of support to area legislators to keep the Lower Sioux Agency and Fort Ridgeley
open. LaBatte
provide a history of the sites and information on the State actions that led to
the decision to reduce hours at the sites and potentially to close both
sites. Mayor Hawbaker indicated the
Council would take the request under advisement.
Bruce Davis, 807 South Front Street, addressed the
Council to point out the link between the Lower Sioux Agency and the Treaty
Site at Traverse des Sioux. Davis
indicated that tourists interested in visiting the Lower Sioux Agency might
also be interested in visiting the treaty site museum in Saint Peter.
Consent Agenda - In motion by Pfeifer,
seconded by Strand, Resolution No. 2004-176 entitled “Resolution Approving Consent
Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-176 is contained in the City Administrator’s book
entitled Council Resolutions 14.
Bond Sale: Windsor Pond/WELCO West Improvements - Shannon Sweeney of David Drown Associates, Inc.
addressed the Council to recommend the bid of Wells Fargo be accepted for the
sale of $1,380,000 general obligation public improvement bonds. Sweeney indicated the bid was at a net
interest rate of 3.10395% and Moody’s had rated the issuance at A3. Sweeney also pointed out that the cost of the
bonds, with the exception of $69,000 in City oversizing costs, would be
assessable to the benefited properties in the WELCO West and Windsor Pond
Second Addition subdivisions. In motion by Pfeifer, seconded by
Brinker, Resolution No. 2004-177, entitled “Resolution Accepting Proposal On
The Sale Of $1,380,000 General Obligation Permanent Improvement Revolving Fund
Bonds, Series 2004B, Providing For Their Issuance And Pledging For The Security
Thereof Special Assessments And Levying A Tax For The Payment Thereof“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-177 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Temporary Roadway Closure
Request - City Administrator
Prafke indicated that the organizers of the Chautauqua Assembly had requested
the closure of South Fifth Street from Grace to Mulberry during their
event. Prafke indicated that closing the
roadway would improve safety for pedestrians and provide a location for the
oxen team that would be part of the event.
In motion
by Gover, seconded by Brinker, Resolution No. 2004-178, entitled “Resolution
Approving Temporary Closure Of South Fifth Street“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-178 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Biosolids Removal Project
Change Order - Public Works
Director Giesking recommended approval of a change order for the project to
remove biosolids from Cells #2 and 3 at the wastewater treatment ponds. Giesking indicated Bolton and Menk had
calculated the amount of biosolids to be removed and an additional 45,000 cubic
yards would be removed which would increase the contract price by $310,050. In motion by Pfeifer, seconded by Gover, Resolution No. 2004-179,
entitled “Resolution Approving Change Order Number One For Biosolids Removal
Project From Cells Two And Three Of The Wastewater Treatment Ponds“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-179 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Washington Terrace Project
Change Order - Public Works
Director Giesking recommended approval of the second change order for the Washington
Terrace project which would correct storm water runoff problems on the east
side of the property and extend the substantial completion date for the
contract to August 20, 2004 because of the 15 rain days. Giesking indicated the change in contract price
would be an increase of $4,445. In
motion by
Brinker, seconded by Gover, Resolution No. 2004-180, entitled “Resolution
Approving Change Order Number Two For Washington Terrace Subdivision Project“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-180 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Annexation Request: Sunrise Assembly Of God Church - Community Development Director Wille presented the
Planning and Zoning Commission recommendation to approve a request for
annexation of 7.5 acres of land located directly west of the Sunrise Assembly
of God Church. Wille indicated the
property would be zoned R-2 (one and two family residential). In motion by Pfeifer, seconded by Gover, Ordinance No. 367,
Second Series, entitled “An Ordinance Of The City Of Saint Peter, Minnesota
Annexing Land Owned By Sunrise Assembly Of God Church Located Within The Town
Of Oshawa, Nicollet County, Minnesota Pursuant To Minnesota Statutes 414.033,
Subdivision 2 Permitting Annexation By Ordinance“ was introduced. Upon roll call, with all in favor, the
Ordinance was declared passed and adopted.
A complete copy of Ordinance No. 367, Second Series is contained in the
City Administrator’s book entitled Council Ordinances 2.
North Fourth/Chatham Streets
Sewer Project - Public Works
Director Giesking reported that a multiple sewer service had been discovered on
homes near the North Fourth Street/Chatham Street intersection. Giesking indicted that multiple services are
not allowed under City regulations and staff had worked with the homeowners to
put together a project to replace the sewer service and would be paid by assessment
to the benefited properties. Giesking
also pointed out that several of the homeowners were taking advantage of the
project to do additional work on their homes including replacing water service
lines. Giesking informed Councilmembers
that the City would be responsible for $8,051 of the cost to replace a manhole
and a nearby sewer line. In motion by Gover, seconded by
Brinker, Resolution No. 2004-181, entitled “Resolution Authorizing North Fourth
Street And West Chatham Street Sewer Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-181 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Gault Park Storm Water
Project - Public Works Director
Giesking recommended the City proceed with a project to install storm sewer
tile in Gault Park to eliminate flooding of adjacent private property. Giesking recommended the City accept the low
quote of Cink Excavating in the amount of $7,835.53. Giesking also pointed out that the project
was not budgeted and would be funded by storm water funds. In motion by Gover, seconded by Strand, Resolution No.
2004-182, entitled “Resolution Approving Project For Storm Water Control At
Gault Park“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-182 is
contained in the City Administrator’s book entitled Council Resolutions 14.
2005 Transit Grant
Application - Finance Director O'Connell
requested authorization for submission of a grant application to the Minnesota
Department of Transportation for funding that would support the 2005 operations
of the transit system. City
Administrator Prafke reported 20,500 riders had used the system so far this
year and projections were for ridership to increase by 5,000 over 2003. In motion by Strand, seconded by Gover, Resolution No.
2004-183, entitled “Resolution Authorizing Submission Of Transit Grant
Application For 2005“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-183 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Carpet Extractor Purchase - City Administrator Prafke requested authorization to
proceed with the unbudgeted purchase of a 20” carpet extractor, heavy duty
scrubber, grit brush and air scoop in the amount of $4,301.54 from
Hillyard. Prafke indicated the smaller
cleaning equipment would allow staff to clean in tight office areas. In motion by Pfeifer, seconded by Strand, Resolution No.
2004-184, entitled “Resolution Authorizing Purchase Of Cleaning Equipment“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-184 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Reports
Hospital Grand Opening - City Administrator Prafke reported the hospital
grand opening had gone well with an estimated 2,000 people in attendance. Prafke also reported the first patients were
admitted to the new facility over the weekend.
Presidential Visit - City Administrator Prafke commended the effort made
by staff for the planning and execution of security and other details when
President Bush’s motorcade traveled through Saint Peter on August 4th.
Household Hazardous Materials Collection- City Administrator Prafke reminded Councilmembers
that a household hazardous materials collection would be held in Saint Peter on
Saturday, August 28th at the wastewater treatment plant. Prafke indicated the collection was being
held in conjunction with the Tri-County Solid Waste office and was open to
residents of Nicollet, Sibley and Le Sueur counties.
LMC Regional Meetings - Councilmember Gover reported on issues discussed at
the League of Minnesota Cities regional meeting in New Ulm which included
coping with meth labs, data practices and opening laws. Gover also suggested the City request a copy
of the video which was shown dealing with fire departments.
Hospital Issues - Councilmember Pfeifer reported that all services at the new hospital
were running with the exception of the MRI.
Pfeifer also provided information on the decision by doctors at the
Saint Peter Clinic to no longer perform c-sections or deliver babies at the
hospital. Councilmember Gover pointed
out that the Hospital CEO had made it a priority to recruit obstetric doctors
for the hospital.
There being no further business, a motion was made
by Douglas, seconded by Brinker, to adjourn at 8:02 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
JULY 26,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on July 26, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Brinker, Kvamme and Mayor Hawbaker. The following officials were present: City Administrator Prafke and Assistant City
Attorney Magnus.
Approval of Agenda - A motion was made by Pfeifer, seconded by
Strand, to approve the agenda. With all
in favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by Brinker, to approve the minutes of the July 12, 2004 regular
City Council meeting. Councilmember
Gover requested correction on who moved and seconded the resolution related to
engineering for the wastewater treatment plant exhaust stack project. With all in favor, the motion carried as
modified. A complete copy of the minutes
of the July 12, 2004 regular City Council meeting is contained in the City
Administrator’s book entitled Council Proceedings 17.
Consent Agenda - In motion by Brinker,
seconded by Strand, Resolution No. 2004-170 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-170 is contained in the City
Administrator’s book entitled Council Resolutions 14. Councilmember Brinker asked for an update on
vacancies that exist on advisory boards and commissions. City Administrator Prafke indicated an update
would be provided in the next Blue Sheet.
Wastewater Treatment Plant
Project Final Acceptance
- Public Works Director Giesking recommended the wastewater treatment plant
project be accepted as completed and authorization be provided for final
payment to the contractor, release of the retainage funds and execution of
documents for USDA Rural Development. In
motion by
Pfeifer, seconded by Gover, Resolution No. 2004-171, entitled “Resolution
Accepting Wastewater Treatment Plant Project And Authorizing Final Payment“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-171 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Project Bid Award - City Administrator Prafke recommended award of the
bid for the Windsor Pond Second Addition Project to Contractor’s Edge in the
amount of $320,215.76 contingent upon receipt of a letter of credit deemed
acceptable by the City Administrator and as provided for in the development
agreement. Councilmember Pfeifer
questioned whether the First Addition project had been completed. Prafke indicated that a certified check had
been received from the developer to cover the cost of any details which had not
been completed. In motion by Pfeifer,
seconded by Brinker, Resolution No. 2004-172, entitled “Resolution Awarding Bid
For Windsor Pond Second Addition Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-172 is contained in the City
Administrator’s book entitled Council Resolutions 14.
WELCO West Project Bid Award - City Administrator Prafke recommended the low bid
from Contractor’s Edge be accepted for the WELCO West Project in the amount of
$715,815.72 for the base bid and $64,890.37 for the alternate bid (completion
of Meridian Street) contingent upon receipt of a letter of credit deemed
acceptable by the City Administrator and as provided for in the development agreement. In motion by Strand, seconded by Gover,
Resolution No. 2004-173, entitled “Resolution Awarding Bid For WELCO West
Subdivision Project“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-173 is contained in the City Administrator’s book entitled
Council Resolutions 14.
PIR Bond Sale:
WELCO West and Windsor Pond
- Shannon Sweeney of David Drown Associates, addressed the Council to provide
information on the proposed sale of $1,380,000 in general obligation public
improvement fund bonds to finance construction of public improvements in WELCO
West and Windsor Pond Second Addition subdivisions. Sweeney indicated the bonds would be for 8
year terms with a call provision on February 1, 2008. Sweeney recommended purchase of a Moody’s
rating for the issuance and pointed out that the bonds would be sold on August
9th with closing on the sale scheduled for August 24th. Sweeney indicated that $69,100 of the project
costs would be for oversizing of mains and other City costs and the bonds would
be secured by special assessment that would be a tax lien on the
properties. In motion by Pfeifer,
seconded by Strand, Resolution No. 2004-174, entitled “Resolution Providing For
The Competitive Negotiated Sale Of $1,380,000 General Obligation PIR Fund
Bonds, Series 2004B“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-174 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Waiver of Excess Liability - City Administrator Prafke reported that the City’s
insurance agent had advised staff that the Council must take action to accept
or decline purchase of excess liability coverage under the existing insurance
policy. Prafke recommended the Council
continue the current practice of declining the excess coverage. In motion by Gover, seconded by Strand,
Resolution No. 2004-175, entitled “Resolution Denying Excess Liability
Coverage“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-175 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Reports
Hospital
Open House - City Administrator Prafke invited the public to the open house for
the new hospital facility on Saturday, July 31st from 10:00 a.m. - 4:00
p.m. Prafke reminded the Council that
the dedication ceremony would take place at 10:00 a.m.
City/County Meeting- Councilmember Gover reported discussion at the
City/County meeting had included library service to rural residents, road work,
hazardous materials collection through Tri-County Solid Waste Office,
additional hours for Sentence to Serve workers, Gluek Park, possible
realignment of Highway 22 South to the Jefferson Avenue intersection; and the
Qwest Dex phone directory which had omitted the City
listings and incorrectly listed the County number.
Appliance Rebate Program - City Administrator Prafke directed Councilmember
attention to the report on the appliance rebate program which was included in
the Council packet.
There being no further business, a motion was made
by Douglas, seconded by Brinker to adjourn at 7:29 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
JULY 12,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on July 12, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Brinker, Kvamme and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt
Approval of Agenda - A motion was made by Gover, seconded by Pfeifer,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Brinker, seconded by Gover, to approve the minutes of the June 28, 2004 regular
City Council meeting. Councilmember
Gover requested modification to the language regarding the City/School letter
of understanding. With all in favor, the
motion carried as modified. A complete
copy of the minutes of the June 28, 2004 regular City Council meeting is
contained in the City Administrator’s book entitled Council Proceedings 17.
Visitors – Chamber President Larry
Haugen addressed the Council to convey appreciation for the City’s assistance
with the Fourth of July event. Haugen
also indicated that the Chamber had received only positive comments regarding
the change in the parade route.
Consent Agenda - In motion by Kvamme,
seconded by Strand, Resolution No. 2004-165 entitled “Resolution Approving Consent
Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-165 is contained in the City Administrator’s book
entitled Council Resolutions 14.
Long Term Care Facility Project Agreements - City Administrator Prafke recommended authorization
be provided for execution of contracts with Benedictine Health Systems (BHS)
for lease of the current nursing home facility beginning on October 1, 2004 and
a development agreement with BHS for construction of a new facility adjacent to
the new hospital. Prafke indicated
Special City Attorney Tim Johnson had revised the agreements to address the
issues raised by the Council during the workshop session and that BHS had
already executed both documents.
Councilmember Kvamme questioned the $500,000 cash contribution indicated
under “source of funds”. Hospital CEO
Colleen Spike indicated BHS anticipates community fundraising efforts would
generate the needed funds. In motion by
Pfeifer, seconded by Gover, Resolution No. 2004-166, entitled “Resolution
Approving Execution Of Agreements For Long Term Care Project“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-166 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Long Term Care Facility Project Architectural Firm
Appointment - City Administrator
Prafke presented the recommendation from the Council appointed committee
regarding appointment of an architectural firm for the long term care facility
project. Prafke indicated the committee
was recommending the appointment of Nelson Tremain Partnership/Paulsen
Architects. Prafke also requested
authorization to proceed with negotiation of a contract with Nelson
Tremain/Paulsen and execution of the contract after review and approval of the
form of the document by the City Attorney.
In motion by Gover, seconded by Brinker, Resolution No. 2004-167,
entitled “Resolution Appointing Architectural Firm For Long Term Care Project“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-167 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Wastewater Treatment Plant Exhaust Stack Engineering - City Administrator Prafke recommended DeWild, Grant
and Reckert (DGR) engineers be retained to provide construction engineering for
the wastewater treatment plant exhaust stack project for a fee not to exceed
$5,000. Prafke pointed out that DGR had
done similar work for the City in the past and they were well qualified to
perform the engineering services. In
motion by Strand, seconded by Kvamme, Resolution No. 2004-168, entitled “Resolution
Retaining DGR, Inc. To Provide Engineering Services For Construction Of Exhaust
Stack For Wastewater Treatment Plant“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-168 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Public Access Studio Remodeling Purchases - City Administrator Prafke requested authorization for
purchases related to remodeling space at the Community Center for relocation of
the public access studios in an amount not to exceed $12,000. Prafke indicated the initial estimate of the
costs, which was $4,000, did not take into consideration the need to construct
a wall, modify electric service and other required modifications. In motion by Gover, seconded by Pfeifer,
Resolution No. 2004-169, entitled “Resolution Authorizing Expenses For
Relocation Of Public Access Studio To Community Center“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-169 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Reports
Housing
Meeting
- Mayor Hawbaker reported the City had been presented with a Certificate of
Appreciation for home buyer education at a recent meeting in New Ulm. Hawbaker also pointed out that the Minnesota
Commissioner of Housing and Finance, who was present at the meeting, had asked
for a tour of Saint Peter and City Administrator Prafke and Community
Development Director Wille had provided an extensive tour later that day.
Inflow/Infiltration - Public Works Director Giesking’s report on inflow
and infiltration into the City’s sewer system due to high river levels was
postponed until a later meeting.
Fairmont Wind Generation Tour - Councilmember Kvamme reported on the tour to the
Fairmont wind generation facility.
Kvamme indicated that Gustavus Adolphus College expressed interest in
partnering with SMMPA on a wind generation project.
City/County Meeting - City Administrator Prafke reminded Councilmembers
Gover and Douglas of the City/County committee meeting on July 14th at 3:00
p.m.
There being no further business, a motion was made
by Pfeifer, seconded by Strand, to adjourn at 7:37 p.m. With all in favor, the motion carried.
OFFICIAL PROCEEDINGS
MINUTES OF THE
CITY COUNCIL MEETING
JUNE 28,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on June 28, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Brinker and Mayor Hawbaker. Absent was Councilmember
Kvamme. The following officials were
present: City Administrator Prafke and
City Attorney Brandt
Approval of Agenda - Mayor Hawbaker announced that the request for
advance municipal state aid funding for the Traverse Road Project had been
removed from the agenda and would be considered at a future meeting. A motion was made by Brinker, seconded by
Douglas, to approve the agenda with the deletion. With all in favor, the motion carried.
Public Hearing: North Front Street Improvement Project
Assessments- Mayor Hawbaker opened
the public hearing on the proposed assessment of costs for the North Front
Street Improvement Project at 7:01 p.m.
Finance Director O'Connell provided an overview of the project and
presented the proposed assessment roll.
O’Connell indicated the assessments were at 5.81% interest over 5-10
years as per the City’s assessment policy.
Clyde Wiley, 325 North Front Street, objected to the proposed
assessments on his property and expressed his belief that his property value
did not increase by the amount he was being assessed. Wiley also indicated he believed the roadway
should have been improved with tornado funds and that water was now being
directed into his garage. There being no
further speakers, the hearing was declared closed at 7:05 p.m.
Public Hearing: Miscellaneous Water/Sewer Improvements - Mayor Hawbaker opened the public hearing on the
proposed assessment of costs for the Miscellaneous Water/Sewer Improvements at
7:05 p.m. Finance Director O'Connell
presented the proposed assessment roll for the projects on eight properties and
indicated the assessments were at 5.81% interest over five years as per the
City’s assessment policy. Terry Palmer,
305 North Minnesota Avenue questioned how the assessments were figured and
whether or not he could have the amount added to his taxes. Mr. Palmer indicated he actually wished to be
questioning the North Front Street Improvement Project Assessments (see
previous public hearing information).
O’Connell reviewed the process for assessment of the costs onto the
property owner’s taxes. There being no
further speakers, the hearing was declared closed at 7:10 p.m.
Approval of Minutes - A motion was made by
Gover, seconded by Strand, to approve the minutes of the June 7, 2004 special
City Council meeting. Councilmember
Gover pointed out the meeting began at 5:30 p.m. With all in favor, the motion carried as
corrected. A complete copy of the
minutes of the June 7, 2004 special City Council meeting is contained in the
City Administrator’s book entitled Council Proceedings 17.
A motion was made by Brinker, seconded by Gover, to
approve the minutes of the June 14, 2004 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the June
14, 2004 regular City Council meeting is contained in the City Administrator’s
book entitled Council Proceedings 17.
Visitors – Terry Palmer, 305 North Minnesota Avenue,
questioned why he had received site visits from the County Assessor four times
over the last five years. Palmer accused
the City of being “in collusion” with the County. City Administrator Prafke indicated he would
ask the County Assessor to visit with Mr. Palmer regarding his concerns.
Consent Agenda - In motion by Pfeifer,
seconded by Gover, Resolution No. 2004-152 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-152 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Central Square Project Development Agreement/Land
Transfer - City Administrator
Prafke recommended the Council authorize execution of a development agreement
between the City and Central Square Apartment Limited Partnership (Southwest
Minnesota Housing Partnership) for the Central Square apartment project. Prafke indicated that the City would receive
$175,000 plus 5% interest from the tax increment financing district in exchange
for the property, the City would provide a $50,000 loan to the developer at 1%
interest and the City has 30 days to reject the construction plans or the plans
become approved. Prafke also recommended
authorization be given for execution of any documents necessary to transfer the
property from the City to Central Square Partnership. In motion by Pfeifer, seconded by Gover,
Resolution No. 2004-153, entitled “Resolution Approving Execution Of
Development Agreement And Transfer Of City Owned Property To Central Square
Apartment Limited Partnership“ was introduced.
Lori Palmer, 305 North Minnesota Avenue, asked if the developer would
screen renters to control drug traffic in the building. Rick Goodemann of the Southwest Minnesota Housing
Partnership indicated that background checks would be done on applicants. Goodemann also indicated that construction
on the building could start in August.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-153 is contained in the City Administrator’s book entitled
Council Resolutions 14.
EDA Loan Modifications:
MS & GS Enterprises -
City Administrator Prafke presented the Economic Development Authority’s
recommendation to approve a request by MS & GS Enterprises to extend the
date of the balloon payment on the $250,000 revolving loan with the City from
June 18, 2004 to June 18, 2005. In
motion by Douglas, seconded by Gover, Resolution No. 2004-154, entitled
“Resolution Authorizing Modification To Terms Of $250,000 Revolving Loan Made
To MS & GS Enterprises“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-154 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Peddler License Modifications - City Administrator Prafke presented a proposed
modification to peddler regulations which would exempt mobile sales of ice
cream and frozen confections in the right-of-way from certain noise
restrictions and provide for a lesser fee for such sales. Prafke also pointed out that a draft
resolution providing for a lesser fee had been prepared for Council
consideration. In motion by Gover,
seconded by Strand, Ordinance No. 366, Second Series, entitled “An Ordinance Of
The City of Saint Peter, Minnesota Amending Section 6.36 ‘Peddlers’ And
Adopting By Reference Saint Peter City Code Chapter 1 And Section 6.99, Which
Among Other Things, Contain Penalty Provisions“ was introduced. Prafke pointed out that should the Council
approve the ordinance, peddlers of ice cream and frozen confections would no
longer need Council approval to get a permit.
Upon roll call, with all in favor, the Ordinance was declared passed and
adopted. A complete copy of Ordinance
No. 366, Second Series is contained in the City Administrator’s book entitled
Council Ordinances 2.
City Administrator Prafke
indicated the proposed fee for ice cream and frozen confections sales within
the City owned right-of-way was being dropped to $50.00 for an annual
permit. Prafke also pointed out that the
initial investigation fee would remain the same. In motion by Douglas, seconded by Gover,
Resolution No. 2004-155, entitled “Resolution Modifying Peddler License Fees“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-155 is
contained in the City Administrator’s book entitled Council Resolutions 14.
North Industrial Park Change Order #6 - Public Works Director Giesking explained that the
contractor for the North Industrial Park project had experienced delays in the
project due to utilities which were not shown on the plan and a delay in
obtaining access to the detention pond site resulting in additional costs. Giesking recommended that a change order be
authorized for the project in the amount of $14,500 to cover the contractor’s
additional costs and that the project deadline be extended to July 31,
2004. In motion by Pfeifer, seconded by
Strand, Resolution No. 2004-156, entitled “Resolution Approving Change Order
Number Six For The North Industrial Park Project“ was introduced. Upon roll call, with all in favor, the Resolution
was declared passed and adopted. A
complete copy of Resolution No. 2004-156 is contained in the City
Administrator’s book entitled Council Resolutions 14.
City Assistance Request: Fourth of July Event - City Administrator Prafke reviewed the request from
the Chamber of Commerce for City assistance with the community Fourth of July
event and recommended approval. Prafke
indicated that several roadways were to be closed and/or posted as “no parking”
and that Police and Public Works Department staff would assist with the
event. Prafke also reported that the
Chamber had asked the City to spray Minnesota Square Park for mosquitoes prior
to the event. In motion by Gover,
seconded by Brinker, Resolution No. 2004-157, entitled “Resolution Authorizing
City Assistance For Fourth Of July Event“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-157 is contained in the City
Administrator’s book entitled Council Resolutions 14.
2005 Nicollet Avenue Project Funding Request - Public Works Director Giesking recommended that an
application be made to the Minnesota Department of Transportation asking for an
advance on the City’s municipal state aid allotment in the amount of $909,225
to fund the 2005 Nicollet Avenue Project.
In motion by Pfeifer, seconded by Gover, Resolution No. 2004-158,
entitled “Resolution Authorizing Submission Of Request For Advancement Of
Municipal State Aid Funds For 2005
Nicollet Avenue Project“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-158 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Windsor Pond Second Addition Engineering Fee - Public Works Director Giesking recommended that the
City Council pay I & S Engineers $15,800 for the preliminary engineering
work done by the company on the Windsor Pond Second Addition project. Giesking also recommended that I & S be retained
to provide construction consultation to the City for a fee not to exceed
$3,000. Giesking pointed out that the
engineering fees would be reimbursed by assessment to the property. In motion by Brinker, seconded by Pfeifer,
Resolution No. 2004-159, entitled “Resolution Authorizing Reimbursement To I
& S Engineers For Preliminary Engineering Work On Windsor Pond Second
Addition“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-159 is
contained in the City Administrator’s book entitled Council Resolutions 14.
North Front Street Project Assessments - Finance Director O'Connell presented the proposed
list of assessments for the North Front Street Improvement Project and
recommended approval. O’Connell indicated
the assessments would be at 5.81% interest and, as per the City’s assessment
policy, would be for 5-15 years depending on the amount. City Administrator Prafke pointed out that
staff felt the Wiley property did not benefit in an amount equal to the actual
assessment on the property and therefore, the assessments on the Wiley property
had been set at 10% higher than the highest assessment to more accurately
reflect the benefit to the property.
Prafke also reminded Councilmembers that the Wiley property was very
unusual in that it consisted of several garages and was originally zoned as
commercial property. In motion by
Douglas, seconded by Gover, Resolution No. 2004-160, entitled “Resolution
Adopting North Front Street Improvement Project Assessments“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-160 is
contained in the City Administrator’s book entitled Council Resolutions 14.
City Administrator Prafke indicated staff would review the water problem Mr.
Wiley discussed during the public hearing.
Miscellaneous Water/Sewer Improvement Assessments - Finance Director O'Connell recommended approval of
the proposed assessments for miscellaneous water, sewer and stormwater
improvements at 5.81% over five years.
In motion by Gover, seconded by Strand, Resolution No. 2004-161,
entitled “Resolution Adopting Miscellaneous Water, Wastewater, and Stormwater
Improvement Assessments“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-161 is contained in the City Administrator’s book entitled
Council Resolutions 14.
City/School Letter of Understanding - City Administrator Prafke recommended the Council
authorize execution of a letter of understanding between the City and School
District for shared services. Prafke
indicated that cuts by the State of Minnesota had resulted in the need for the
School District to cut programs that could be handled by the City. Prafke pointed out that the agreement would
result in the City’s Recreation and Leisure Services Department taking on some
programming for youth that was previously done by the School District and in
exchange the District would provide the City with $18,000 in funding. Prafke also pointed out that negotiations
were continuing on sharing of services and it was possible the School District
may take on senior activities with the City providing payment to the School in
exchange. Prafke recommended the
resolution be modified to include the following: “WHEREAS, the Letter of Understanding is
being considered because of State funding cuts being experienced by the School
District and the because of the City and School District (Community Education)
desire to work cooperatively in service to residents of the community”. In motion by Gover, seconded by Strand,
Resolution No. 2004-162, entitled “Resolution Authorizing Execution Of Letter
Of Understanding Between City And School District #508“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-162 is contained in the City
Administrator’s book entitled Council Resolutions 14.
North Washington Avenue Construction Engineering - Public Works Director Giesking recommended Bolton
and Menk be retained to provide construction engineering services for the North
Washington Avenue project for a fee not to exceed $18,800. In motion by Pfeifer, seconded by Strand,
Resolution No. 2004-163, entitled “Resolution Retaining Bolton and Menk To
Provide Construction Services For The North Washington Avenue Project“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-163 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Southern Minnesota Initiative Foundation Funding
Request - City Administrator
Prafke presented the request from Southern Minnesota Initiative Foundation for
a $1,000 donation. Prafke indicated the
Council has previously discussed the request at a workshop and recommended
approval. In motion by Pfeifer, seconded
by Strand, Resolution No. 2004-164, entitled “Resolution Authorizing Donation
To Southern Minnesota Initiative Foundation“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-164 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Reports
“Resource Conservation and
Development Week” Proclamation-
Mayor Hawbaker proclaimed July 11-17, 2004 as “Resource Conservation And
Development Week” in Saint Peter in recognition of the community service
projects performed by Resource Conservation and Development Councils across the
nation. Nicollet County Commissioner
Judy Hanson provided information on the Three Rivers Resource Conservation and
Development Council which serves Saint Peter.
Goal Session-
City Administrator Prafke provided information on discussion at the Council’s
second quarter goal session on June 23rd which included sale of land at the
Regional Treatment Center, the process for receipt of donations, use of the old
hospital and nursing home site, refuse, utilities, Community Center, and budget
processes.
Fairmont Wind Generation Facility Tour- City Administrator Prafke reminded Councilmembers
that a tour of a Fairmont wind generation facility was being arranged for July
8th. Prafke asked Councilmembers
interested in participating to notify his office.
LMC Regional Meetings- City Administrator Prafke also reminded
Councilmembers that the City of New Ulm had extended an invitation to Saint
Peter officials to attend a League of Minnesota Cities regional meeting being
hosted by New Ulm on August 4th. Prafke
asked Councilmembers to notify his office if interested in attending.
Comprehensive Plan Presentation- City Administrator Prafke reported that staff had
provided a presentation on the proposed comprehensive plan to the Gustavus
Board of Trustees and senior Gustavus staff members.
There being no further business, a motion was made
by Douglas, seconded by Brinker, to adjourn at 8:14 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
JUNE 14, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on June 14, 2004.
A
quorum present, Mayor pro tem Douglas called the meeting to order at 7:00
p.m. The following members were present:
Pfeifer, Gover, Douglas, Strand, Kvamme, and Brinker. Absent was Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt
Approval of Agenda - A motion was made by Kvamme, seconded by
Brinker, to approve the agenda. With all
in favor, the motion carried.
Approval of Minutes - A motion was made by
Pfeifer, seconded by Gover, to approve the minutes of the May 24, 2004 regular
City Council meeting. Councilmember
Gover requested that the word “usual” in the Hunter Hardwood information, be
changed to “unusual”. With all in favor,
the motion carried as corrected. A
complete copy of the minutes of the May 24, 2004 regular City Council meeting
is contained in the City Administrator’s book entitled Council Proceedings 17.
Visitors – Steven Page, 1425 Thomas
Street, addressed the Council as a representative of PrimeSource
Funding at 419 South Minnesota Avenue.
Page asked the Council to include consideration of a solution for
parking problems in the downtown area on the Council agenda. Page expressed concern over the lack of
adequate parking for downtown businesses which would be further impacted by the
City’s intent to develop Municipal Parking Lot #5 and he indicated the Downtown
Parking Task Force did not seem to be taking any action on the issue. City Administrator Prafke pointed out that
the Task Force assignment was to discuss alternatives for solving the parking
issue and to make a recommendation to the Council. Councilmembers expressed a desire to receive
a recommendation from the Task Force prior to taking any additional action on
the issue and agreed another meeting of the Task Force was appropriate.
Consent Agenda - In motion by Brinker, seconded
by Pfeifer, Resolution No. 2004-132 entitled “Resolution Approving Consent
Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-132 is contained in the City Administrator’s book
entitled Council Resolutions 14.
Hospital Equipment Purchase - Hospital CEO
Colleen Spike addressed the Council to request authorization to purchase
computer switches and workstations for the new hospital facility. Spike recommended the low quotes of Venture
Computers in the amount of $16,876.75 for the switches and $40,209.96 for the
workstations be accepted. Spike
indicated adequate funding was available in the project budget and these purchases
completed the computer and telecommunications purchases for the new
facility. In motion by Pfeifer, seconded
by Gover, Resolution No. 2004-133, entitled “Resolution Approving Hospital
Equipment Purchase“ was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-133 is contained in the City Administrator’s book entitled Council
Resolutions 14.
WELCO West Final Plat – City Administrator Prafke presented the Planning and
Zoning Commission recommendation for approval of the final plat of WELCO West
Subdivision contingent upon execution of a development agreement. Prafke indicated the plat depicted the
creation of 71 lots, was zoned for multiple family residential use, and would
require a parkland dedication fee from the developer in the amount of
$46,860. Prafke also pointed out that
temporary access to the property would be from Broadway Avenue with permanent
access from the extension of Nicollet Avenue between Broadway Avenue and
Traverse Road. In motion by Kvamme,
seconded by Gover, Resolution No. 2004-134, entitled “Resolution Approving
WELCO West Subdivision Final Plat“ was introduced. Prafke indicated the resolution should be
changed to indicate that the plat is north of Broadway and along “both sides”
of the anticipated alignment of CSAH 20.
Councilmember Gover suggested that payment of the parkland dedication
fee be included as a second contingency in the resolution. Councilmembers expressed no objections to the
change. Upon roll call, with all in favor,
the Resolution was declared passed and adopted as modified. A complete copy of Resolution No. 2004-134 is
contained in the City Administrator’s book entitled Council Resolutions 14.
WELCO West Development Agreement – City Administrator Prafke recommended authorization
be provided for execution of a development agreement between the City and WELCO
West Developer Donald Westerman. Prafke
pointed out the agreement required the developer to provide a letter of credit
equal to 50% of the project assessments; a ten year payback provision, 4% for
administrative costs and a parkland dedication fee of $46,860. Prafke also indicated the City’s share of
costs on the project for oversizing of utility mains would be $69,100. In motion by Gover, seconded by Kvamme,
Resolution No. 2004-135, entitled “Resolution Authorizing Execution Of
Development Agreement For WELCO West Subdivision“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-135 is contained in the City
Administrator’s book entitled Council Resolutions 14.
WELCO West Improvement Petition – City Administrator Prafke reported that a petition
had been received by the sole owner of the WELCO West Subdivision petitioning
for public improvements in the subdivision as provided for in Minnesota
Statutes 429.035. Prafke recommended the
petition be accepted. Prafke also
indicated temporary roadway access to the subdivision would be the developer’s
cost unless an agreement is reached with Nicollet County. In motion by Brinker, seconded by Kvamme,
Resolution No. 2004-136, entitled “Resolution Declaring Adequacy Of Petition
For Improvement Within WELCO West Subdivision“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-136 is contained in the City
Administrator’s book entitled Council Resolutions 14.
WELCO West Preliminary Engineering Report – Public Works Director Giesking recommended Bolton
and Menk, Inc. be retained to prepare a preliminary engineering report on the
WELCO West Subdivision project for a fee not to exceed $162,400. Giesking pointed out that the fee also
includes construction engineering and inspection. In motion by Kvamme, seconded by Gover,
Resolution No. 2004-137, entitled “Resolution Authorizing Preliminary
Engineering Report And Retaining Engineers For WELCO West Subdivision Project“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-137 is
contained in the City Administrator’s book entitled Council Resolutions 14.
WELCO West Preliminary Engineering Report Acceptance – Public Works Director Giesking and Bolton and Menk,
Inc. Engineer Jeff Domras presented the results of the preliminary engineering
report on WELCO West Subdivision and indicated that sewer and water services
would be extended from Broadway Avenue at an anticipated cost of
$1,102,900. Councilmember Gover
requested the resolution be modified so that the first finding be “Such
improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.” There were no
objections. In motion by Gover, seconded
by Brinker, Resolution No. 2004-138, entitled “Resolution Receiving Preliminary
Engineering Report For WELCO West Subdivision Project And Ordering Preparation
Of Plans, Specifications, And Contract Documents“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-138 is contained in the City
Administrator’s book entitled Council Resolutions 14.
WELCO West Plan Approval – City Administrator Prafke recommended the Council
accept the plans and specifications for the WELCO West Subdivision project and
establish a bid date for the project. In
motion by Gover, seconded by Pfeifer, Resolution No. 2004-139, entitled
“Resolution Approving Plans And Setting Bid Date For WELCO West Project“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-139 is
contained in the City Administrator’s book entitled Council Resolutions 14.
CSAH 20 Cooperative Agreement – City Administrator Prafke recommended the City enter
into a cooperative agreement with Nicollet County for the development of an
extension of County State Aid Highway 20 between Broadway Avenue (County Road
5) and Traverse Road (County Road 51).
(The City project name shall be 2005 Nicollet Avenue Project.) In motion by Pfeifer, seconded by Strand,
Resolution No. 2004-140, entitled “Resolution Authorizing Execution Of
Agreement With Nicollet County For Joint Construction Of The Roadway For The
Nicollet Avenue Project (Nicollet County Road #20) From Broadway Avenue To
Traverse Road“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-140 is
contained in the City Administrator’s book entitled Council Resolutions 14.
2005 Nicollet Avenue Project Engineering – Public Works Director Giesking recommended Bolton
and Menk, Inc. be retained to provide engineering for the 2005 Nicollet Avenue
project including preparation of plans, specifications, and contract documents;
receipt of bids; and construction services and inspection for a fee not to
exceed $185,000. In motion by Gover,
seconded by Strand, Resolution No. 2004-141, entitled “Resolution Retaining
Bolton And Menk, Inc. To prepare Plans, Specifications, And Contract Documents
For The 2005 Nicollet Avenue Project“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-141 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Final Plat - City
Administrator Prafke presented the Planning and Zoning Commission
recommendation for approval of the final plat of Windsor Pond Second Addition
which depicted the creation of 34 residential lots. Prafke indicated the approval should be
contingent upon execution of a development agreement between the City and
Valley View Land Company. Councilmember
Gover requested that an additional contingency, payment of the $21,692 parkland
dedication fee, be included in the resolution. In motion by Gover, seconded by
Pfeifer, Resolution No. 2004-142, entitled “Resolution Providing Conditional
Approval For Final Plat Of Windsor Pond Second Addition“ was introduced with
the additional contingency. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-142 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Development Agreement – City Administrator Prafke recommended authorization
be provided for execution of a development agreement between the City and the
developers of Windsor Pond Second Addition, Valley View Land Company. Prafke indicated the developer would be
required to provide a letter of credit in the amount of 50% of the outstanding
principal of the assessments, a parkland dedication fee of $21,692, $16,209.30
for storm water assessments and an additional $1,946.82 per acre as future
plats are filed for Outlot “A”. In
motion by Kvamme, seconded by Gover, Resolution No. 2004-143, entitled
“Resolution Authorizing Execution Of Development Agreement For Construction Of
Public Improvements Within Windsor Pond Second Addition“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-143 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Preliminary Engineering
Report – Public Works Director
Giesking recommended Bolton and Menk, Inc. be retained to provide engineering
services for Windsor Pond Second Addition in an amount not to exceed $42,800
including preparation of a preliminary engineering report, preparation of
specifications and bid documents, construction administration, construction
staking and construction inspection. In
motion by Kvamme, seconded by Brinker, Resolution No. 2004-144, entitled
“Resolution Authorizing Preliminary Engineering Report And Retaining Engineers
For Windsor Pond Second Addition“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-144 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Improvement Petition – City Administrator Prafke indicated a petition for
public improvements under Minnesota Statute 429.035 had been submitted by the
owner of Windsor Pond Second Addition.
Prafke recommended the petition be accepted. In motion by Brinker, seconded by Gover,
Resolution No. 2004-145, entitled “Resolution Declaring Adequacy Of Petition
For Improvement Within Windsor Pond Second Addition“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-145 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Preliminary Engineering
Report Acceptance – Bolton and
Menk, Inc. Engineer Jeff Domras reviewed his findings from the preliminary
engineering report on Windsor Pond Second Addition which had been prepared by
the developer’s engineers I & S Engineering. Domras indicated the total cost of the
project was expected to be $489,040.40 and included installation of sanitary
sewer, storm sewer, watermain, street construction and the subdivision share of
costs for a regional detention pond development. Councilmember Gover requested the resolution
be modified so that the first finding be “Such improvement is necessary,
cost-effective, and feasible as detailed in the feasibility report.” In motion by Gover, seconded by Pfeifer,
Resolution No. 2004-146, entitled “Resolution Receiving Preliminary Engineering
Report For Windsor Pond Second Addition And Ordering Preparation Of Plans,
Specifications, And Contract Documents“ was introduced with the requested
modification. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-146 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Windsor Pond Second Addition Plan Approval – City Administrator Prafke recommended the Council
approve the plans and specifications for the Windsor Pond Second Addition
project and establish a bid date. In
motion by Brinker, seconded by Gover, Resolution No. 2004-147, entitled
“Resolution Approving Plans And Setting Bid Date For Windsor Pond Second
Addition“ was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-147 is
contained in the City Administrator’s book entitled Council Resolutions 14.
North Washington Avenue Project Storm Water Variance – City Administrator Prafke recommended the Council
adopt a resolution authorizing submission of a variance application to the
Department of Transportation (DOT) that would provide for reimbursement of City
costs for installation of storm water in North Washington Avenue. Prafke reminded Councilmembers they had
previously authorized the application, but the DOT had requested modification
to the language in the resolution. In
motion by Kvamme, seconded by Gover, Resolution No. 2004-148, entitled
“Resolution Requesting Variance From State Aid Standards S.A.P. 165-126-003
(North Washington Avenue) Storm Sewer“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-148 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Use of City Property Permit (Embassy Bar) – City Administrator Prafke recommended conditional
approval of the Embassy Bar petition for use of public property. Prafke reported the bar owner wished to
provide for a band/dance area behind his building on the Fourth of July which
would include use of six feet of the City sidewalk from his side door to the
back area. Prafke indicated the sidewalk
would be fenced off and the bar would have a band playing in the back fenced
area. Prafke also indicated that the
owner would be required to comply with all City regulations including ending
the band at 10:00 p.m. Prafke also
recommended approval be made contingent upon the back area being hard surfaced
prior to the event. Councilmember Kvamme
questioned whether the lighting in the back area was adequate for the
event. Prafke indicated there was sufficient
lighting. In motion by Pfeifer, seconded
by Kvamme, Resolution No. 2004-149, entitled “Resolution Authorizing Use Of
City Property By Embassy Bar“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-149 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Transfer of Property Request (Ritt Street) – City Attorney Brandt presented the request by James
and Karen Wendroth for transfer of City owned property along Ritt Street
between Old Minnesota Avenue and Gault Street.
Brandt reported the request was made to facilitate the sale of property
owned by the Wendroths to Alumacraft
Boat Company which would provide Alumacraft with continuous ownership of
property in the area. Brandt indicated
the area had been developed over the years, there was no City need for street
right-of-way, and there were no utilities in the area that would be impacted by
the transfer of ownership to the Wendroths. In motion by Gover, seconded by Brinker,
Resolution No. 2004-150, entitled “Resolution Approving Request By James And
Karen Wendroth For Transfer Of City Owned Property Along Ritt Street“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-150 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Firefighter Turnout Gear Bid Award – City Administrator Prafke recommended the low bid of
Jefferson Fire And Equipment be accepted for firefighter turnout gear in the
amount of $53,504.00. Prafke indicated
purchase would be funded in part by $46,528 in grant funds and the remainder
from the Fire Department capital equipment budget. Prafke also recommended the bid for Kangaroo
gloves and extraction gloves be rejected and the Department be authorized to
receive additional quotes for the glove purchase. In motion by Gover, seconded by Brinker,
Resolution No. 2004-151, entitled “Resolution Awarding Bid For Purchase Of
Firefighter Turnout Gear“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-151 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Reports
SMMPA Meeting – Councilmember Gover reported on the financial discussion at the SMMPA
meeting held in Saint Peter.
Relay For Life Event – City Administrator Prafke reported the American
Cancer Society Relay For Life event would be held in Minnesota Square Park on
June 18th. Prafke also
indicated that motorized vehicles would not be allowed in the park due to the
wet conditions.
Goal Session
– City Administrator Prafke reminded Councilmembers of the goal session
scheduled for June 23rd at 3:00 p.m.
Hospital Open House – City Administrator Prafke informed the Council that
the grand opening for the new hospital had been scheduled for July 31st
from 10:00 a.m. – 4:00 p.m. and that the ceremony would be held at 10:00 a.m.
Peddler Regulations Update – City Administrator Prafke reported he had been
unable to complete the modifications to the peddler regulations as requested by
the Council and that the proposed ordinance would be provided at the next
Council meeting.
There being no further business, a motion was made
by Douglas, seconded by Brinker, to adjourn at 8:13 p.m. With all in favor, the motion carried.
MINUTES OF THE
SPECIAL CITY COUNCIL MEETING
JUNE 7, 2004
Pursuant to due call and notice thereof, a special
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on June 7, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 5:30 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Kvamme, and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt.
Revolving Loan
Modification: Dr. Jennifer Miller - City Attorney Brandt provided an overview of
previous Council action regarding issuance of a $70,000 revolving loan to Dr.
Jennifer Miller dba JRM Properties, LLC (Valley View Dental, Inc.). Brandt indicated the Council had approved the
loan request based on the City having a second mortgage position on the
property. Brandt further indicated Dr.
Miller’s bank had requested reconsideration of the terms of its loan which
included the City taking a third mortgage position on the property at 1302
Marshall Street. Brandt reported the
Economic Development Authority had considered the request and recommended
approval and Brandt proposed a resolution that would modify the terms of the
initial resolution to allow for the City’s loan to take a third mortgage
position.
Councilmember Brinker
arrived at 5:33 p.m.
Councilmember discussed
the impact of the action and “worst case” scenarios. In motion by Pfeifer, seconded by Kvamme,
Resolution No. 2004-131 entitled “Resolution Approving A $70,000 Revolving Loan
To JRM Properties, LLC (Valley View Dental, Inc.) To Partially Finance
Construction Of A Dental Clinic At 1302 Marshall Street”, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-131 is contained in the City
Administrator’s book entitled Council Resolutions 14.
There being no further business,
a motion was made by Douglas, seconded by Strand, to adjourn at 5:49 p.m.
With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
MAY 24,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on May 24, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Kvamme, Brinker, and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney
Brandt
Approval of Agenda - A motion was made by Gover, seconded by Brinker,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Strand, seconded by Gover, to approve the minutes of the May 10, 2004 regular
City Council meeting. Councilmember
Gover asked that the minutes reflect the Council “recessed” for a break rather
than “adjourned”. With all in favor, the
motion carried as modified. A complete
copy of the minutes of the May 10, 2004 regular City Council meeting is
contained in the City Administrator’s book entitled Council Proceedings 17.
Consent Agenda - In motion by Pfeifer, seconded
by Kvamme, Resolution No. 2004-114 entitled “Resolution Approving Consent
Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was
declared passed and adopted. A complete
copy of Resolution No. 2004-114 is contained in the City Administrator’s book
entitled Council Resolutions 14.
Hospital Project Change Order- City Administrator Prafke requested approval for
Change Order #4 for the hospital project which would result in a net deduction
in contract cost of $1,690. Prafke
indicated that 94% of the owner contingency on the project remained
unspent. In motion by Strand, seconded
by Pfeifer, Resolution No. 2004-115 entitled, “Resolution Approving Change
Order #4 For The Hospital Project“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-115 is contained in the City
Administrator’s book entitled Council Resolutions 14.
North Washington Avenue Extension Project Change Order- Public Works Director Giesking recommended that
Change Order #1 for the North Washington Avenue Extension Project, which would
change the project start date to May 25, 2004, be approved. Giesking indicated a later start date had
been indicated in the contract to avoid conflict with the Washington Terrace
Subdivision project, but the same contractor will be doing both projects and
can coordinate the work. In motion by
Pfeifer, seconded by Gover, Resolution No. 2004-116entitled, “Resolution
Authorizing Change Order No. One For The North Washington Avenue Extension
Project“, was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-116 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Rezoning Request:
Wendroth- Community
Development Director Wille presented the Planning and Zoning Commission
recommendation to approve a petition for rezoning Lots 1-4, Block 35 and Lot 5,
Block 36 in Traverse des Sioux Subdivision from R-3 to I-1. Wille pointed out that the property being
rezoned was adjacent to other I-1 property.
In motion by Kvamme, seconded by Gover, Ordinance No. 365 Second Series
entitled “An Ordinance Amending Saint Peter City Code Chapter 11 By Rezoning A
Tract Of Land From R-3 (Multiple Family Dwelling) To I-1 (General Industrial
District)” was introduced. Upon roll
call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 365, Second
Series is contained in the City Administrator’s book entitled Council
Ordinances 2.
Waiver of Subdivision Request: Brinker- Community Development Director Wille presented the Planning and Zoning
Commission recommendation for approval of a waiver of subdivision request submitted
by property owner Joel Brinker. Wille
explained that the six lots would be subdivided to create three lots which meet
the regulations for multiple family parcels.
In motion by Pfeifer, seconded by Kvamme, Resolution No. 2004-117
entitled, “Resolution Approving Waiver Of Subdivision For Lots 1-6, Block 94,
Traverse Des Sioux, City Of Saint Peter, Nicollet County, Minnesota“, was
introduced. Upon roll call,
Councilmembers Strand, Pfeifer, Kvamme, Gover, Douglas and Mayor Hawbaker
voting aye, Councilmember Brinker abstaining, the Resolution was declared
passed and adopted. A complete copy of
Resolution No. 2004-117 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Peddler’s Ordinance Modification- City Administrator Prafke presented an ordinance that
would provide for modification to peddler regulations to allow mobile sales of
ice cream and frozen confections in the right-of-way without payment of a
licensing fee and without meeting other conditions of the peddler regulations. Prafke indicated the modified ordinance
provided for such sales to be included in the list of exceptions for such
things as sale of farm/garden products, solicitations for philanthropic,
religious and educational charitable. A
motion was made by Pfeifer, seconded by Brinker, to introduce an Ordinance
entitled “An Ordinance Of The City Of Saint Peter, Minnesota Amending Section
6.36 ‘Peddlers’ And Adopting By Reference Saint Peter City Code Chapter 1 And
Section 6.99, Which Among Other Things, Contain Penalty Provisions”. Councilmember Gover questioned whether it was
appropriate to eliminate the fee for such exempted uses in its entirety in
light of the fact that staff time would still be involved in processing the
requests. Prafke indicated that the
ordinance could be modified to indicate that fees for the exempted groups would
be established through resolution of the Council which could be written by
staff at a later date. A motion was
made by Gover, seconded by Kvamme to table action on the proposed ordinance
until the next meeting at which time the City Administrator would modify the
proposed ordinance and provide a proposed fee resolution. With all in favor, the motion carried and
action was tabled.
Spill Prevention Plan Engineering- Public Works Director Giesking indicated the City was
required to have a certified engineer prepare a spill prevention control
countermeasure plan by
Use of
In motion by Strand,
seconded by Kvamme, Resolution No. 2004-124 entitled, “Resolution Calling For A
Public Hearing On Proposed Assessment Of Costs For North Front Street
Improvement Project“, was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-124 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Miscellaneous Water/Wastewater Projects Assessment
Hearing- Finance Director
O'Connell recommended the assessment process for installation of miscellaneous
water and wastewater services be initiated and a public hearing on the proposed
assessment of the $36,000 in costs be scheduled for
In motion by Gover,
seconded by Pfeifer, Resolution No. 2004-126 entitled, “Resolution Calling For
A Public Hearing On Proposed Assessments Of Water And Wastewater Improvement
Costs“, was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-126 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Water Tower
Hunter Hardwood Subordination Request- Community Development Director Wille presented the
Economic Development Authority (EDA) recommendation to approve a request from
Hunter Hardwood to subordinate a City revolving loan to a new bank loan. In motion by Kvamme, seconded by Pfeifer,
Resolution No. 2004-128 entitled, “Resolution Approving Request For
Subordination Of City Held Mortgages For Refinancing Of The Hunter Hardwood (Schettler) Debt“, was introduced. Councilmember Gover questioned whether it was
unusual to approve such a request when the property owners would retain no
equity in the property. Councilmember
Kvamme, who serves on the EDA, indicated it was an unusual situation but the
EDA felt the business had sufficient cash flow to repay the loans. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-128 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Volk Electric Subordination Request- Community Development Director Wille presented the
Economic Development Authority (EDA) recommendation to approve a request from
Volk Electric to subordinate two City revolving loans to third and fourth
positions following receipt of a new bank loan.
Wille indicated the loan to value ratio was 1:1 but the EDA felt the
business was sufficient to warrant approval of the request. Wille also pointed out that the appraiser
felt the property would be valued higher than anticipated which would improve
the ratio slightly. In motion by Kvamme,
seconded by Strand, Resolution No. 2004-129 entitled, “Resolution Approving
Request For Subordination Of City Held Mortgages For Refinancing Of Volk
Electric (Grey) Debt“, was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-129 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Variance Request:
Volmary- Community Development
Director Wille presented the Board of Zoning Adjustment (BZA) recommendation to
approve a post-construction variance request for John and Lisa Volmary’s property in Nicollet Meadows. Wille reported that the apartment buildings
owned by the Volmarys had been built into the setback
due to an error by the surveyor and the BZA recommended approval of the
variance and a $2,500 administrative fine as penalty for the encroachment. In motion by Kvamme, seconded by Strand,
Resolution No. 2004-130 entitled, “Resolution Approving Post-Construction
Variance Request Submitted By John And Lisa Volmary To Allow For Construction
Of Multiple Family Residential Dwellings Within Twenty-Two Feet Of Rear
Property Line“, was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-130 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Reports
Good Sam Samboree-Mayor Hawbaker reported he had welcomed over 400 units
of Good Sam campers to the fairgrounds.
Third Floor Certificate Of
Appreciation - Councilmember Gover
presented the Mayor with the Certificate of Appreciation she accepted on behalf
of the City as part of the Third Flood Youth Center appreciation dinner.
Wastewater Treatment Plant Open House - City
Administrator Prafke reported the wastewater treatment plant open house had
been well attended and extended congratulations to the Public Works Director
and the wastewater staff for their efforts on the event.
Washington Terrace Subdivision Open House- City Administrator Prafke informed the Council that
approximately 100 people had attended the informational open house on the
Washington Terrace subdivision project.
Prafke also reminded Councilmembers that the sale of lots in the
subdivision will begin at 8:00 a.m. on June 2nd.
Memorial Day Closures - City Administrator Prafke reminded the public that
all non-emergency City offices will be closed on Monday, May 31st in
recognition of the Memorial Day holiday.
Disc Golf Course Dedication - City Administrator Prafke reported that the
dedication ceremony for the new disc golf course had been rescheduled to May
28th due to inclement weather on the original date.
There being no further
business, a motion was made by Douglas, seconded by Strand, to adjourn at
7:58 p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
MAY 10,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on May 10, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Kvamme, and Mayor Hawbaker. Absent was Councilmember Brinker. The following officials were present: City Administrator Prafke and City Attorney
Brandt
Approval of Agenda - A motion was made by Douglas, seconded by Gover,
to approve the agenda. With all in favor,
the motion carried.
Public Hearing: Saint Peter Development Corporation Business
Subsidy Agreement: Mayor
Hawbaker opened the public hearing on execution of an agreement for issuance of
a business subsidy in the amount of $260,000 to the Saint Peter Development
Corporation at 7:01 p.m. Community
Development Director Wille reported State Statutes require public hearings for
business subsidies which exceed $100,000.
Wille indicated the City Council had taken action to approve issuance of
a subsidy in the amount of $260,000 to the Saint Peter Development
Corporation. Wille pointed out that the
agreement waived the requirement for the creation of jobs and only required the
Development Corporation to construct the building. There being no further speakers, the hearing
was declared closed at 7:03 p.m.
Approval of Minutes - A motion was made by
Pfeifer, seconded by Douglas, to approve the minutes of the April 22, 2004
Board of Appeal and Equalization meeting.
With all in favor, the motion carried.
A complete copy of the minutes of the April 22, 2004 Board of Appeal and
Equalization meeting is contained in the City Administrator’s book entitled
Council Proceedings 17.
A motion was made by Gover, seconded by Strand, to
approve the minutes of the April 26, 2004 regular City Council meeting. Councilmember Gover corrected a reference to
North Washington Avenue and pointed out the Planning Commission had recommended
installation of sidewalks in Standard Subdivision #5. With all in favor, the motion carried as
corrected. A complete copy of the
minutes of the April 26, 2004 regular City Council meeting is contained in the
City Administrator’s book entitled Council Proceedings 17.
Visitors - Cynthia Favre, 1406
Wilkinson Court, spoke on behalf of residents of Standard Subdivision to object
to installation of a temporary storm water retention pond in Warren Park. Favre presented a
petition signed by residents of the Subdivision opposing the project and
expressed her belief that the City was working to meet the needs of the
developer to move quickly on expansion of the subdivision but had failed to
take into account concerns of the residents.
Favre encouraged the Council to find a better
solution for the issue and not build a pond of any kind in Warren Park. Butch Brey, 1204
Lloyd Lane, expressed concerns over the speeds of construction vehicles in the
subdivision and asked for the speed limit to be lowered to 15 mph and for a
separate entrance to the area to be used by construction vehicles during the
project. Leslie Zarn,
1412 Winona Street, expressed opposition to the pond being built in the park
because children are home in the summer and want to play in the area. Ms. Zarn also
presented a petition against the project done by children in her class. Renee Stein, 1407 Wilkinson Court, asked for
a definition of the “temporary” nature of the pond and whether negotiations
were underway for the permanent pond site.
Stein also suggested that the developer be required to use two of the
new lots for the pond rather than the parkland.
Public
Works Director Giesking and Community Development Director Wille provided
information on the reason the pond is needed and indicated the pond would fill
during a 10 year storm event (4.1” in 24 hours) and drain away within 14
hours. Mike Favre,
1406 Wilkinson Court, indicated residents did not disagree with the need for a
pond but were concerned about putting even a temporary pond in the park. Councilmembers and staff discussed other
options which included taking property south of the development by eminent
domain proceedings. Councilmembers also
questioned when the decision was made to build the pond in the park and who
made the decision.
Al
Erickson, 1408 Wilkinson Court, asked why the issue hadn’t been addressed as it
was his understanding that the developer had been working on the expansion
since November 2003. Community
Development Director Wille indicated that his office had received the final
plat in March, 2004. Brian Klenka, 1413 Winona Street, expressed his belief that the
neighbors would have no objection to the project if the pond was not located in
the park and no construction activities took place in the park.
Councilmembers
asked City Administrator Prafke to discuss the issues raised by the visitors
with the developer. Prafke indicated he
would also ask the contractors to use caution when driving in the area.
The
Council recessed for a break at 7:58 p.m.
The Council meeting resumed at 8:08 p.m.
Consent Agenda - In motion by Pfeifer,
seconded by Strand, Resolution No. 2004-99 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-99 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Interior Drainage Easement Vacation: Pine Pointe Subdivision- Community Development Director Wille asked the
Council to reconsider a resolution providing for vacation of interior drainage
easements in Pine Pointe Subdivision 3.
Wille indicated the Council had previously considered the action, but
the resolution had failed to indicate the Block in question. In motion by Pfeifer, seconded by Gover,
Resolution No. 2004-100 entitled “Resolution Vacating Interior Drainage
Easements Betweens Lots 3 And 4, Block 1, Pine Pointe Subdivision No. 3“, was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-100 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Sanitary Sewer Outlet Reconstruction Project Final
Acceptance- Public Works Director
Giesking recommended the outfall sewer reconstruction project be accepted as
completed and authorization be provided to make the final payment to Holtmeier
Construction in the amount of $9,162.50.
In motion by Douglas, seconded by Gover, Resolution No. 2004-101
entitled “Resolution Accepting Outfall Sewer Erosion Control Project And
Authorizing Final Payment“, was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-101 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Washington Terrace Subdivision Street Names - Community Development Director Wille presented a
recommendation for renaming certain streets within Washington Terrace
Subdivision. Wille indicated the
proposed naming plan was in compliance with the National Emergency Number Association
guidelines. In motion by Gover, seconded
by Pfeifer, Resolution No. 2004-102 entitled “Resolution Providing For Renaming
Of Certain Streets Within Washington Terrace Subdivision“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-102 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Washington Terrace Bridge Installation - City Administrator Prafke recommended that option #4
for the Washington Terrace Subdivision project, which provided for installation
of a pedestrian bridge across the pond, be rejected. Prafke indicated the City had a more pressing
need for additional funds in the parks.
In motion by Pfeifer, seconded by Douglas, Resolution No. 2004-103
entitled “Resolution Rejecting Bid Option #4 (Bridge Installation) For
Washington Terrace Subdivision Project“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-103 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Biosolids Removal Project Final Acceptance - Public Works Director Giesking recommended the
project for removal of biosolids from cell #1 of the wastewater treatment ponds
be accepted and authorization provided for final payment to Southern Minnesota
Construction. Giesking pointed out that
the plan for removal of the biosolids, which had been developed by staff, saved
the City $1.7 million. In motion by
Strand, seconded by Gover, Resolution No. 2004-104 entitled “Resolution
Accepting Project For The Removal Of Biosolids From Cell #1 And Authorizing
Final Payment“, was introduced. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-104 is contained in the City Administrator’s book entitled Council
Resolutions 14.
Business Subsidy Agreement: Development Corporation - Community Development Director Wille recommended
execution of an agreement for issuance of a business subsidy to the Saint Peter
Development Corporation in the amount of $260,000. In motion by Douglas, seconded by Gover,
Resolution No. 2004-105 entitled “Resolution Authorizing Execution Of Business
Subsidy Agreement For Saint Peter Community Development Corporation“, was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-105 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Standard Subdivision #5 Construction Inspection
Services - Public Works Director
Giesking recommended Bolton and Menk be retained to provide construction
inspection services for the Standard Subdivision #5 public improvement project
on a time and expense basis. Giesking
pointed out that the developers would pay all costs associated with the
inspections. Councilmembers questioned
whether it was a conflict of interest for Bolton and Menk, which serves as the
engineer for the developer, to also perform construction inspection on the
project. Prafke pointed out that Bolton
and Menk is also the City Engineer and the inspector would be reporting to
Public Works and not the developer. In
motion by Kvamme, seconded by Strand, Resolution No. 2004-106 entitled
“Resolution Authorizing Bolton And Menk To Provide Construction Inspection
Services For Standard Subdivision Number Five“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-106 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Hospital Landscaping Bid Award - Hospital CEO Colleen Spike, recommended the Council
accept the low bid for landscaping at the new hospital facility. Spike indicated the Down to Earth Landscaping
bid of $34,653.23, would be funded from the project contingency fund. Councilmember Kvamme questioned whether the
Council had seen the plan. Spike
indicated that City staff had designed the project. Councilmember Pfeifer indicated he had seen
the plan prior to the bids. In motion by
Gover, seconded by Kvamme, Resolution No. 2004-107 entitled “Resolution
Approving Award Of Bid For Hospital Landscaping Project“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-107 is contained in the City
Administrator’s book entitled Council Resolutions 14.
North Washington Avenue Extension Project Bid Award - Public Works Director Giesking recommended the
Council award the bid for the extension of North Washington Avenue to low
bidder Southern Minnesota Construction in the amount of $246,079.26. In motion by Pfeifer, seconded by Strand,
Resolution No. 2004-108 entitled “Resolution Awarding Bid For Construction Of
North Washington Avenue Extension“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-108 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Backhoe Bid Award - Public Works Director Giesking recommended the Council accept the bid
of St. Joseph Equipment for purchase of a backhoe and jackhammer for use by the
water and wastewater utilities. Giesking
indicated the guaranteed five year buyback amount was actually higher than the
bid amount of $34,937.40. In motion by
Pfeifer, seconded by Strand, Resolution No. 2004-109 entitled “Resolution
Awarding Bid For Purchase Of Replacement Backhoe For Water And Wastewater
Utilities“, was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-109 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Speed Awareness Trailer Purchase - Police Chief Peters requested authorization to
purchase a speed awareness trailer for use by the Police Department. Peters indicated Officer
Alley Vacation Petition Request - City Administrator Prafke recommended approval be
provided for execution of a petition for vacation of 1.3 feet of the
north-south alley in Block 202 of the Amended Plat. Prafke indicated that a building that had
been in place for 90 years had been built 1.3 feet into the alley. Prafke also pointed out that the City was
being asked to participate in the petition as a property owner in the block and
that due to the peculiar rules of the Amended Plat, the City would have no
further say in the matter. In motion by
Gover, seconded by Strand, Resolution No. 2004-111 entitled “Resolution
Approving Execution Of Petition For Vacation Of North-South Alley In Block 202
Of The Amended Plat“, was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-111 is contained in the City Administrator’s book entitled
Council Resolutions 14.
License Applications - In motion by Strand, seconded by Kvamme, Resolution
No. 2004-112 entitled “Resolution Approving License Applications“, was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-112 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Building Department Position Modification - City Administrator Prafke recommended that the
Administrative Secretary position in the Building Department be eliminated and
replaced with a Receptionist File Clerk position. Prafke indicated the position would be
assigned pay equity points of 125 and the starting wage would be $10.00-$10.36
per hour. In motion by Gover, seconded
by Douglas, Resolution No. 2004-113 entitled “Resolution Approving Creation Of
Receptionist File Clerk Position“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-113 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Reports
“National Scholarship Month” - Mayor Hawbaker proclaimed May as National
Scholarship Month.
Wastewater Treatment Plant Open House - City Administrator Prafke reminded Councilmembers of
the wastewater treatment plant open house on May 19th from 1-7 p.m.
Washington Terrace Open House - City Administrator Prafke also reminded
Councilmembers of the open house on the Washington Terrace Subdivision on May
13th from 5:30 -8:00 p.m.
City/School Meeting - City Administrator Prafke reported a City/School
committee meeting had been scheduled for May 20th at 6:15 p.m. prior to the
7:00 p.m. Summit meeting.
There being no further business,
a motion was made by Douglas, seconded by Strand, to adjourn at 8:51 p.m.
With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
APRIL 26,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on April 26, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:02 p.m. The following members were present: Pfeifer,
Gover, Douglas, Strand, Brinker, and Mayor Hawbaker. Absent was Councilmember
Kvamme. The following officials were
present: City Administrator Prafke and
City Attorney Brandt
Approval of Agenda - A motion was made by Douglas, seconded by Gover,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by Strand, to approve the minutes of the April 12, 2004 regular
City Council meeting. Councilmember
Gover corrected the minutes to reflect the motion on the consent agenda being
made by Councilmember Pfeifer rather than Mayor Hawbaker. With all in favor, the motion carried as
modified. A complete copy of the minutes
of the April 12, 2004 regular City Council meeting is contained in the City
Administrator’s book entitled Council Proceedings 17.
Firefighter Recognition -
Mayor Hawbaker presented certificates of recognition to retired Firefighters
John Malmborg and Dick Miller and thanked them for their decades of service to
the Saint Peter community. Fire Chief
Consent Agenda - In motion by Brinker,
seconded by Strand, Resolution No. 2004-74 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-74 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Wastewater Treatment Plant Change Order/Final
Acceptance- Public Works Director
Giesking recommended the Council approve Change Order #5 for the wastewater
treatment plant project which would extend the completion date for the project
from October 31, 2003 to January 20, 2004 which is the date that wastewater was
first run through the plant. In motion
by Douglas, seconded by Pfeifer, Resolution No. 2004-75 entitled “Resolution
Approving Change Order #5 For Wastewater Treatment Plant Project“, was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-75 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Public Works Director
Giesking also recommended that the plant be accepted as being “substantially
complete” which would allow the release of funds from Rural Development. In motion by Gover, seconded by Douglas,
Resolution No. 2004-76 entitled “Resolution Accepting Wastewater Treatment
Plant As Substantially Complete“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-76 is contained in the City
Administrator’s book entitled Council Resolutions 14. Councilmembers were reminded of the
wastewater treatment plant open house scheduled for May 19, 2004.
North Front Street Improvement Project Final Acceptance - Public Works Director Giesking indicated the North
Front Street Improvement Project had been completed as per the plans and
specifications for almost $11,000 under the contract price. Giesking recommended the project be accepted
and authorization be provided for final payment to the contractor. In motion by Pfeifer, seconded by Brinker,
Resolution No. 2004-77 entitled “Resolution Accepting North Front Street
Improvement Project“, was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-77 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Town/Gown Committee Reconfiguration - City Administrator Prafke recommended that the
membership of the Town/Gown committee be modified to more accurately reflect
issues discussed. Prafke indicated that
the discussion to date has been very detailed and the citizen members on the
committee have had little opportunity to contribute. Prafke recommended the revised committee be
comprised of the Mayor, Councilmember Brinker, Hank Toutain from Gustavus, Ken
Westphal from Gustavus, one Gustavus faculty member, one student representative
and the City Administrator. Prafke also
pointed out that other officials would be involved when the topics being
discussed warranted additional input. In
motion by Gover, seconded by Strand, Resolution No. 2004-78 entitled “Resolution
Providing For Modification To Town/Gown Committee“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-78 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Standard Subdivision #5 Final Plat/Development
Agreement - Community Development
Director Wille presented the Planning Commission recommendation for approval of
the Standard Subdivision #5 final plat contingent upon execution of a development
agreement and an agreement for diversion of storm water to the parcel south of
Standard Subdivision. Wille indicated
that the Planning Commission had included a recommendation for installation of
sidewalks on both sides of Clark Street, but he had directed the developer’s
engineer to include both sidewalks in the design in the mistaken impression
that Clark Street was a collector street.
Wille pointed out that the sidewalks had been included in Exhibit B to
the development agreement and the City’s share of costs for oversizing of mains
would be $16,532. In motion by Pfeifer,
seconded by Gover, Resolution No. 2004-79 entitled “Resolution Approving Final
Plat Of Standard Lumber Subdivision No. 5“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-79 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Community Development
Director Wille recommended that Exhibit B of the development agreement be
modified to indicate a 36’ roadway for Clark Street, rather than the 40’ width
that was included, as the street was classified as a sub-collector rather than
a collector street and that Exhibit B indicate sidewalks on both sides of Clark
Street. Wille pointed out that although
the City Code did not require sidewalks on both sides of subcollector streets,
the Planning Commission wished to change subdivision regulations later this
year to require sidewalks. Developer Lee
Pell addressed the Council to object to having sidewalks on both sides and
indicated he had not been given an opportunity to address the Planning
Commission regarding the issue. Pell
indicated he would be willing to install sidewalks on one side if the Council
required it, but he would prefer not to.
A motion was made by Gover, seconded by Strand to refer the issue back
to the Planning and Zoning Commission for additional study. Councilmembers Strand, Gover and Mayor
Hawbaker voting aye, Councilmembers Pfeifer, Douglas, and Brinker voting nay,
the motion failed. In motion by Pfeifer,
seconded by Brinker, Resolution No. 2004-80 entitled “Resolution Authorizing
Execution Of Development Agreement For Construction Of Public Improvements Within
Standard Lumber No. 5 Subdivision“, was introduced. The motion/second included that authorization
be provided subject to “Exhibit B being amended to depict a 36’ roadway on
Clark Street and sidewalk installation on the south side of Clark Street”. Upon roll call, Councilmembers Strand, Pfeifer,
Douglas, Brinker and Mayor Hawbaker voting aye, Councilmember Gover voting nay,
the Resolution was declared passed and adopted as amended. A complete copy of Resolution No. 2004-80 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Rock Ridge Second Addition (Bushard) Subdivision Final
Plat/Development Agreement -
Community Development Director Wille presented the Planning Commission
recommendation for approval of the final plat of Rock Ridge Second Addition
Subdivision. Wille pointed out that the
preliminary plat for the subdivision had been named Bushard Subdivision, but
the name had been changed at the request of the
City Administrator Prafke
recommended approval of the development agreement which required a parkland
dedication fee of $22,572 and payment of $34,369.98 in deferred assessments on
the property. In motion by Douglas,
seconded by Gover, Resolution No. 2004-82 entitled “Resolution Authorizing
Execution Of Development Agreement For Construction Of Public Improvements
Within Rock Ridge Subdivision #2“, was introduced. Upon roll call, Councilmembers Strand,
Pfeifer, Gover, Douglas and Mayor Hawbaker voting aye, Councilmember Brinker
abstaining, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-82 is
contained in the City Administrator’s book entitled Council Resolutions 14.
In motion by Gover,
seconded by Brinker, Resolution No. 2004-84 entitled “Resolution Adopting
Covenants And Design Review Criteria For The Washington Terrace Subdivision“,
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-84 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Wastewater Rate Changes/Electric Rebate Change - Mayor Hawbaker directed Councilmember attention to
the resolution providing for an increase in wastewater rates. In motion by Gover, seconded by Strand,
Resolution No. 2004-86 entitled “Resolution Adopting Wastewater Rates“, was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-86 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Mayor Hawbaker directed
Councilmember attention to the resolution proposing a reduction in the load
control rebate. In motion by Pfeifer,
seconded by Strand, Resolution No. 2004-87 entitled “Resolution Authorizing Reduced
Load Control Rebate“, was introduced.
The resolution provided for the load control rebate to be lowered to
$9.00 for each of five months. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-87 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Municipal State Aid Designation - Public Works Director Giesking recommended that
portions of North Washington Avenue (the future section from Davis Street to
Dodd Avenue) and North Welco Drive be designated as municipal state aid
roadways in order to maximize the City’s allocation. In motion by Douglas, seconded by Gover,
Resolution No. 2004-88 entitled “Resolution Designating Municipal State Aid
Mileage On North Washington Avenue And North Welco Drive“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-88 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Revolving Loan Request:
JRM Properties, LLC -
Community Development Director Wille presented the Economic Development
Authority recommendation to approve a revolving loan request for JRM
Properties, Inc. (Dr. Jennifer Miller) in the amount of $70,000. Wille indicated Dr. Miller would be
purchasing the property at 2002 Marshall Street to establish a dental clinic
and the loan would be at 3.5% interest, amortized over ten years, secured by a
second mortgage on the property and a personal guarantee. Wille also pointed out that the applicant
would be required to create four full-time equivalent positions within three
years. In motion by Pfeifer, seconded by
Brinker, Resolution No. 2004-89 entitled “Resolution Approving Issuance Of
$70,000 Revolving Loan To JRM Properties, LLC (Valley View Dental, Inc.) To
Partially Finance The Construction Of A Dental Clinic At 2002 Marshall Street“,
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-89 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Mortgage Subordination Request: St. Peter Greenhouse - Community Development Director Wille presented the
Economic Development Authority recommendation for approval of a request to
subordinate the City’s mortgage on the St. Peter Greenhouse property to a first
mortgage from the bank. Wille indicated
the applicant was seeking to refinance the property and the bank was requesting
first position on the mortgage. In
motion by Gover, seconded by Brinker, Resolution No. 2004-90 entitled
“Resolution Approving Subordination Of City Held Mortgages For Refinancing Of
The Saint Peter Greenhouse (Lunderberg) Debt“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-90 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Youth Center Funding Request - City Administrator Prafke presented a resolution which
would provide funding to the Youth Center on a dollar-for-dollar matching basis
up to and including $8,000 for funds raised by the Youth Center between the
period October 1, 2003 and June 1, 2004.
Prafke reported the funding should allow the center to continue
operation through the remainder of the school year and would be paid from
undesignated donations received following the tornado. In motion by Gover, seconded by Strand,
Resolution No. 2004-91 entitled “Resolution Authorizing Funding For Third Floor
Youth Center“, was introduced. Upon roll
call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-91 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Small Business Development Center Funding Request - Community Development Director Wille presented the
Economic Development Authority recommendation to provide a $2,000 donation to
the Small Business Development Center.
Wille reminded Councilmembers the Center provides no-cost assistance to
small and new business owners and had served 20 clients in Saint Peter in the
previous year. In motion by Gover,
seconded by Brinker, Resolution No. 2004-92 entitled “Resolution Approving $2,000
Donation To Support The 2004 Operations Of The Small Business Development
Center“, was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-92 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Finance Department Positions Creation - Finance Director O'Connell requested authorization
for the creation of a full-time Computer Service Technician II position. O’Connell indicated that the increasing
amount of computer hardware and software being used by the City has created the
need for a full-time skilled position to replace the current part-time support
staff position. O’Connell indicated the
wage for the position would be $17.00- $18.50 per hour. Mayor Hawbaker objected to the creation of
the job. In motion by Gover, seconded by
Brinker, Resolution No. 2004-93 entitled “Resolution Approving Creation Of
Computer Service Technician II Position“, was introduced. Upon roll call, Councilmembers Strand, Pfeifer,
Gover, Douglas, and Brinker voting aye, Mayor Hawbaker voting nay, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-93 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Finance Director O'Connell
requested authorization for the creation of a part-time Accounts Payable Clerk
position to assist with accounting duties.
O’Connell indicated the wage for the position would be $10-$12.00 per
hour. In motion by Douglas, seconded by
Strand, Resolution No. 2004-94 entitled “Resolution Approving Establishment Of
Part-Time Accounts Payable Clerk Position“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-94 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Seal Coat Bid Award/Crack Sealing Quotes - Public Works Director Giesking recommended that the
City accept the bid of Caldwell Company for seal coating at the rate of $1.17 per
gallon applied and accept the quote of Bargen Companies for crack sealing at
the rate of $0.87 per pound. Giesking
pointed out that the seal coating bid would allow 92 blocks to be sealed and
$8,917.74 would be spent on seal coating the parking lots in various
parks. City Administrator Prafke
recommended the resolution be modified to indicate the cost for seal coating
the parking lots would be paid from parkland dedication funds. In motion by Pfeifer, seconded by Douglas,
Resolution No. 2004-95 entitled “Resolution Awarding Bid For Seal Coating
Project And Accepting Quotes For Crack Sealing Project“, was introduced as
modified by the City Administrator. Upon
roll call, with all in favor, the Resolution was declared passed and
adopted. A complete copy of Resolution
No. 2004-95 is contained in the City Administrator’s book entitled Council
Resolutions 14.
2004 Equipment Certificate Purchase - Public Works Director Giesking requested
authorization to accept the quote of Andresen Plumbing for piping repairs at
the outdoor pool in the amount of $5,353 to be funded from the 2004 equipment
certificate. In motion by Brinker,
seconded by Gover, Resolution No. 2004-96 entitled “Resolution Approving 2004
Equipment Certificate Purchase“, was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-96 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Bias/Hate Crime Response Plan - City Administrator Prafke presented the Human Rights
Commission recommendation for adoption of a bias/hate crime response plan which
was developed to show support for victims of the crimes and which included a
plan for education and collaborative community action against prejudice and
bigotry. In motion by Strand, seconded
by Brinker, Resolution No. 2004-97 entitled “Resolution Adopting Bias/Hate
Crime Response Plan“, was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-97 is contained in the City Administrator’s book entitled
Council Resolutions 14.
License Application - In motion by Douglas, seconded by Brinker,
Resolution No. 2004-98 entitled “Resolution Approving License Application“, was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-98 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Reports
“Women’s Literary Club of Saint Peter
Day” Proclamation - Mayor Hawbaker
reported he had proclaimed April 21, 2004 as “Women’s Literary Club of Saint
Peter Day” in recognition of the 116 year old tradition the Club has had in
promoting and maintaining the public library in Saint Peter. Hawbaker indicated the club had disbanded.
Comprehensive Plan Show and Tell - City Administrator Prafke informed Councilmembers
that approximately 12 people had attended the comprehensive plan show and tell
and the public hearing process would begin in the near future.
City/School Meeting Schedule- City Administrator Prafke reminded Councilmembers of
the May 6th City/School meeting at the District office.
Public Use Permits - City Administrator Prafke encouraged residents
interested in applying for public use permits for graduation events to submit
their applications in the near future in order to meet the deadlines.
City Staff Training - City Administrator Prafke informed Councilmembers
that non-emergency City offices would be closed on April 29th from 8:00 a.m. -
1:00 p.m. for staff training.
There being no further
business, a motion was made by Douglas, seconded by Strand, to adjourn at
8:48 p.m. With all in favor, the motion carried.
MINUTES OF THE
BOARD OF APPEAL AND EQUALIZATION MEETING
APRIL 22,
2004
Pursuant to due call and notice thereof, a regular
meeting of the Board of Appeal and Equalization of the City of Saint Peter was
conducted in the Commissioners’ Room of the Nicollet County Government Center
on April 22, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 6:32 p.m. The following members were present: Pfeifer,
Douglas, Brinker, and Mayor Hawbaker.
Absent were Councilmembers Gover, Kvamme and Strand. County Officials present included Assessor
Doreen Pehrson and several Deputy Assessors.
Appeal Hearings - Mayor Hawbaker opened the floor to the property owners scheduled to
present their appeals.
Ms.
Norma Jean Jentz, who had been scheduled to appear to
appeal the assessed valuation for the property at 104 West Elm Street, did not
attend the meeting and the Board took no action on the appeal.
Mr. Larry Thordson, 325
West Wabasha, appeared before the Board to appeal his assessed valuation of
$123,400. Mr. Thordson
indicated the property has two major problems which include freezing of the
water line in the winter and moisture problems which are causing the siding to
rot. Mr. Thordson
had appeared before the Board in 2003 with the same complaints and a reduction
of $13,700 was made at that time. Mr. Thordson indicated his belief that the house was worth no
more than $100,000. Assessor Pehrson
indicated the County had made adjustments in the valuation for both
problems. The Board consensus was to
make no change to the valuation.
Mr. Thordson also made an
appeal on the valuation of the property he owns at 305 North Front Street, which had been valued
at $30,700. Mr. Thordson
indicated the sod which had been laid as part of the North Front Street
Improvement Project would die because his property has no water service. Mr. Thorsdon also
referenced what he perceived to be an agreement made in 2000 to keep the value
of the property at $27,900. Assessor
Pehrson indicated no such agreement had been made by her office nor by the
Board of Appeal. The consensus of the
Board was to make no change to the valuation.
Darrell Jodock, owner of property at 1600 Riverview Road, appeared
before the Board to appeal the valuation of $267,400 on his property. Mr. Jodock cited an
appraisal on the home in 2002 which indicated a value of $248,000. Assessor Pehrson provided comparable
properties for Mr. Jodock’s information and reported
on the reason for all residential property in the community being increased
10%. The consensus of the Board was to
make no change to Mr. Jodock’s valuation.
Steven Weber, owner of 101
Brown Street, requested a reduction in his valuation of $57,400. Mr. Weber indicated that he had been
approached by a developer and only offered $50,000 for the property. The consensus of the Board was to assign the
valuation at the 2003 rate of $52,200.
Michael Steinhaus addressed the Board to appeal the $165,900
valuation on his property at 215 North Third Street. Mr. Steinhaus
expressed his belief that the steady increase in housing valuations was what
happened in the depression era. Mr. Steinhaus expressed opposition to increased property
taxes. Board members and Assessor
Pehrson explained that an across the board increase in property values does not
directly impact the amount of taxes paid by property owners. The consensus of the Board was to make no
change to the valuation.
The Board considered an appeal letter from Gerald
Brekke for the property at 910 North Fourth Street ($198,700) in which Mr. Brekke indicated his belief that
any increase in the valuation of his property should be tied to the inflation
rate. The consensus of the Board was to
only increase the valuation 5% from the 2003 level to a new amount of $188,800.
There being no further
business, a motion was made by Pfeifer, seconded by Douglas, to adjourn at 8:02
p.m. With all in favor, the motion carried.
MINUTES OF THE
CITY COUNCIL MEETING
APRIL 12,
2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Saint Peter was conducted in the
Governor’s Room of the Community Center on April 12, 2004.
A
quorum present, Mayor Hawbaker called the meeting to order at 7:03 p.m. The following members were present: Pfeifer,
Gover, Douglas, Kvamme, Strand, and Mayor Hawbaker. The following officials
were present: City Administrator Prafke
and City Attorney Brandt
Approval of Agenda - A motion was made by Gover, seconded by Pfeifer,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by Douglas, to approve the minutes of the March 22, 2004
regular City Council meeting.
Councilmember Gover asked that the minutes be modified to reflect her
comments on subdivision street names was due to problems in WELCO Subdivision
and not Nicollet Meadows. With all in
favor, the motion carried as modified. A
complete copy of the minutes of the March 22, 2004 regular City Council meeting
is contained in the City Administrator’s book entitled Council Proceedings 17.
Public Hearing; Central Square Project Final Plan- Mayor Hawbaker opened the public hearing on the final
plan for the Central Square Apartment Project at 7:04 p.m. Community Development Director Wille reviewed
the final plan for the project and indicated that the concerns raised by area
property owners had mostly been addressed by the developers. Wille pointed out that the orientation of the
building on the lot, which had been a concern of the neighbors, was not being
changed.
Councilmember Brinker
arrived at 7:06 p.m.
Gary Lacy, 322 South
Washington Avenue, addressed the Council to express his belief that the project
was “totally unnecessary and against the will of the people who live in the
area”. Lacy also expressed concerns
regarding on-street parking, vandalism, and increased traffic. Mayor Hawbaker read into the record a letter
from Jack and Esther Clark of 402 South Fourth Street, in which they expressed
their objections to the project. There being no further speakers, the hearing was
declared closed at 7:18 p.m.
Consent Agenda - In motion by Pfeifer,
seconded by Brinker, Resolution No. 2004-58 entitled “Resolution Approving
Consent Agenda“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-58 is contained in the City Administrator’s
book entitled Council Resolutions 14.
Long Term Care Facility Architect RFP - City Administrator Prafke recommended that staff
proceed with receipt of proposals for architectural services for a proposed
long term care facility to be constructed adjacent to the new hospital. Prafke indicated that receipt of proposals
did not commit the City to the project.
Councilmember Kvamme requested that the request for proposals be
modified to indicate that the facility would be one building on the hospital
campus with the possibility of constructing other residential facilities in the
future. In motion by Gover, seconded by
Strand, Resolution No. 2004-59 entitled “Resolution Authorizing Receipt Of
Proposals For Long Term Care Project Architectural Services“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-59 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Washington Terrace Subdivision Project Change Order - Public Works Director Giesking recommended that a
change order be issued for the Washington Terrace Subdivision project to allow
excess black dirt from the subdivision to be relocated to the shoreline of the
storm water basin. Giesking recommended
the Council accept the quote of Southern Minnesota Subdivision to perform this
work as a change order to the project at a price of $2.56 per cubic yard. In motion by Douglas, seconded by Gover,
Resolution No. 2004-60 entitled “Resolution Approving Change Order For
Washington Terrace Project“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-60 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Central Square Project Preliminary and Final Plans - Community Development Director Wille indicated the
Council had reviewed the preliminary plan for the Central Square apartment
project on January 12, 2004 following a public hearing. Wille recommended that the preliminary plan
and the subsequent final plan for the project be accepted. Wille also pointed out that a development
agreement for the project would be considered at a later meeting. In motion by Gover, seconded by Brinker,
Resolution No. 2004-61 entitled “Resolution Accepting Preliminary Plan For
Development Of Block 122, Amended Plat For 55 Unit Apartment Complex“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-61 is
contained in the City Administrator’s book entitled Council Resolutions 14.
In motion by Douglas,
seconded by Pfeifer, Resolution No. 2004-62 entitled “Resolution Accepting
Final Plan For Development Of Central Square As An R-5 Planned Residential Development“
was introduced. Councilmembers discussed
concerns raised by the area property owners and Councilmembers indicated their
beliefs that the concerns had been adequately addressed and considered. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-62 is contained in the City
Administrator’s book entitled Council Resolutions 14.
WELCO West Subdivision Preliminary Plat - Community Development Director Wille presented the
Planning and Zoning Commission recommendation for approval of the preliminary
plat of WELCO West Subdivision which illustrates the creation of 112
parcels. City Administrator Prafke
pointed out that the portion of the subdivision located between Nicollet Avenue
and the Catholic Church property would be accessed by private drives and not
public right-of-way. Prafke asked for
the resolution to be modified to include that information. In motion by Pfeifer, seconded by Strand,
Resolution No. 2004-63 entitled “Resolution Accepting Preliminary Plat Of WELCO
West Subdivision“ was introduced as modified.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-63 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Appliance Rebate Program - City Administrator Prafke recommended the Council
authorize participation in the National Clothes Washer and Appliance Rebate
programs being sponsored by SMMPA.
Prafke indicated that provision of appliance rebates was one program the
City could use to meet conservation incentive requirements. Prafke further indicated that the ability to
use the load control program to meet the requirements was being lessened each
year. Prafke pointed out that SMMPA and
manufacturing companies would be providing the rebates to customers buying
energy star appliances and the City was not required to front the funds. In motion by Gover, seconded by Pfeifer,
Resolution No. 2004-64 entitled “Resolution Authorizing Participation In
National Clothes Washer And Appliance Rebate Programs“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-64 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Fire Relief Association Increase Request - City Administrator Prafke presented the Fire Relief
Association’s request for a $200 per year increase in the benefit amount paid
at retirement. Prafke indicated the total
benefit amount would be $2,150 per year of service for retiring
firefighters. In motion by Kvamme,
seconded by Brinker, Resolution No. 2004-65 entitled “Resolution Approving
Increase In Lump Sum Pension Benefit For The Saint Peter Fire Relief Association“
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-65 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Revolving Loan Request:
Development Corporation -
Community Development Director Wille presented the Economic Development
Authority (EDA) recommendation for approval of a $260,000 revolving loan to the
Development Corporation for construction of a spec building in North Industrial
Park Subdivision. Wille informed the
Council that a business subsidy public hearing must be conducted and a business
subsidy agreement executed because the loan amount exceeds $100,000 and a
hearing would be scheduled as soon as possible. Wille recommended that the resolution be
modified to include a requirement for a business subsidy public hearing and
agreement. Wille indicated the EDA was
recommending the loan be provided at 0% interest. Wille pointed out that the loan would be
repaid in full when the building was sold or, if the building was leased, the
terms of the loan would be renegotiated at the time a lease was executed. In motion by Kvamme, seconded by Brinker,
Resolution No. 2004-66 entitled “Resolution Approving $260,000 Revolving Loan
For Saint Peter Development Corporation To Partially Finance Construction Of
Industrial Building On Lot 5, Block 5, North Industrial Park Subdivision“ was
introduced with the business subsidy hearing information included. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-66 is contained in the City
Administrator’s book entitled Council Resolutions 14.
2004 Street Maintenance Program - Public Works Director Giesking recommended approval
of the 2004 street maintenance program which included seal coating of
approximately 126 blocks (contingent upon the bids received), crack sealing,
curb repair and seal coating parking lots in Gault and Jefferson Parks. In motion by Douglas, seconded by Gover,
Resolution No. 2004-67 entitled “Resolution Approving 2004 Street Maintenance
Program“ was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-67 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Nicollet Avenue Utility Extension Project - Public Works Director Giesking recommended Bolton
and Menk be authorized to prepare plans and specifications for a project to
extend utilities along and to the Nicollet Avenue Extension. Giesking indicated proceeding with the
utility installation at the same time as work is done on Nicollet Avenue, the
Traverse Road extension and Standard #5 Subdivision would save money. Giesking also indicated that the project
would initially be paid through reserves or bonding with approximately 49% of
the costs assessable to adjacent properties.
In motion by Pfeifer, seconded by Gover, Resolution No. 2004-68 entitled
“Resolution Authorizing Preparation Of Plans, Specifications And Contract
Documents For Nicollet Avenue Water And Sewer Improvements“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-68 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Sale Of North Industrial Park Lot - Community Development Director Wille presented the
request by the Economic Development Authority to purchase one lot in North
Industrial Park subdivision and to obtain a three year option to purchase the
adjoining lot. Wille reported the lot
would be sold by the EDA to the Development Corporation for construction of a
spec building. In motion by Pfeifer,
seconded by Gover, Resolution No. 2004-73
entitled “Resolution Authorizing Sale Of Lot 5, Block 2, North
Industrial Park Subdivision To The Saint Peter Economic Development Authority
For $66,211.20“ was introduced. Wille
indicated the lot price would be paid at such time as the Development
Corporation purchases the building from the EDA. Councilmember discussed the need to include
information on that fact in the resolution.
Action on the proposed resolution was tabled until later in the meeting
to provide the City Administrator Prafke and City Attorney an opportunity to
confer on language modifications for the resolution.
2004 Fire Service Contracts - City Administrator Prafke recommended authorization
be provided to execute fire service contracts with Oshawa, Lake Prairie, and
Traverse Townships. Prafke pointed out
that the contract amounts reflect the market value percentages of the township
properties covered by the contracts and do not include funding for capital
purchases such as fire trucks.
Councilmember Kvamme raised his annual objection to the townships not funding
a portion of capital costs for the fire department and asked that staff
investigate the charges other townships pay for fire service coverage before
the contracts are renewed in 2005. In
motion by Douglas, seconded by Kvamme, Resolution No. 2004-69 entitled
“Resolution Approving Execution Of 2004 Fire Service Contracts“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-69 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Hospital Equipment Purchase Request - Hospital CEO Colleen Spike presented the Hospital’s
request for award of the bid for the new hospital telecommunication system to second
low bidder Matrix Communications in the amount of $71,722. Spike indicated the lower bidder, Venture
Communications, did not meet the specifications for the project and had bid a
system that was too small for the hospital’s needs. In motion by Brinker, seconded by Gover,
Resolution No. 2004-70 entitled “Resolution Approving Purchase Of Equipment By
Community Hospital And Health Care Center“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-70 is contained in the City
Administrator’s book entitled Council Resolutions 14.
CEO Spike presented the
Hospital’s request to accept the Barrett Moving and Storage estimate for moving
services for relocation to the new hospital in the amount of $22,580.35. Spike indicated that the low estimate, from
Kato Moving, did not indicate the movers had an understanding of the full scope
of the project and Hospital staff believed the end cost would be substantially
higher than the other companies. In
motion by Pfeifer, seconded by Strand, Resolution No. 2004-71 entitled
“Resolution Approving Purchase Of Moving Company Services By Community Hospital
And Health Care Center“ was introduced.
Upon roll call, Councilmembers Strand, Pfeifer, Kvamme, Gover, Brinker
and Mayor Hawbaker voting aye, Councilmember Douglas voting nay, the Resolution
was declared passed and adopted. A
complete copy of Resolution No. 2004-71 is contained in the City Administrator’s
book entitled Council Resolutions 14.
CEO Spike also requested
Council approval of a request to purchase a network system server to be used in
the new hospital. Spike indicated the
current server was not large enough for the number of workstations currently
attached and 23 additional workstations would be added at the new
hospital. Spike requested the bid be
awarded to the second low bidder Venture Computer Systems in the amount of
$24,510. Spike indicated the low bidder
had only been in business four months, was not a Novell authorized dealer, and
did not employ certified Novell engineers and administrators. In motion by Kvamme, seconded by Pfeifer,
Resolution No. 2004-72 entitled “Resolution Approving Purchase Of Computer
System Server By Community Hospital And Health Care Center“ was
introduced. Upon roll call,
Councilmembers Strand, Pfeifer, Kvamme, Gover, Brinker and Mayor Hawbaker
voting aye, Councilmember Douglas voting nay, the Resolution was declared
passed and adopted. A complete copy of
Resolution No. 2004-72 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Sale Of North Industrial Park Lot (continued) - Discussion continued on the resolution entitled
“Resolution Authorizing Sale Of Lot 5, Block 2, North Industrial Park
Subdivision To The Saint Peter Economic Development Authority For
$66,211.20“. City Attorney Brandt
recommended that an additional paragraph be added to the resolution explaining
the need for the option on the second parcel.
Brand recommended that language similar to “the Development Corporation
has explained its goal to the EDA to develop the adjoining lot and to share
parking lots for both parcels” be inserted.
Councilmembers had no objection to the insertion. Upon roll call, with all in favor, the
Resolution was declared passed and adopted as modified. A complete copy of Resolution No. 2004-73 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Reports
Advisory Board Appreciation Event - City
Administrator Prafke reported the advisory board appreciation event had been
informative and well received.
Goal Session
- City Administrator Prafke indicated discussion at the Council goal session
revolved around the future of the community, planning processes, and land use.
“Pearly Gates” Project Groundbreaking Ceremony- City
Administrator Prafke reminded Councilmembers of the groundbreaking ceremony for
the “Pearly Gates” project which would be held on April 15th at 10:00 a.m. in
Levee Park. Prafke indicated the project
was expected to be completed by the Fourth of July.
There being no further
business, a motion was made by
MINUTES OF THE
CITY COUNCIL MEETING
MARCH 22, 2004
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of
A
quorum present, Mayor Hawbaker called the meeting to order at
Approval of Agenda - A motion was made by Gover, seconded by Brinker,
to approve the agenda. With all in
favor, the motion carried.
Approval of Minutes - A motion was made by
Gover, seconded by Pfeifer, to approve the minutes of the
Public Hearing; JOBZ Business Subsidy Policy and Criteria- Mayor Hawbaker opened the public hearing on adoption
of the Job Opportunity Building Zones (JOBZ) business subsidy policy and
criteria at
Public Hearing: Exceed Packaging Business Subsidy
(continuation) - Mayor Hawbaker
opened the public hearing on issuance of a JOBZ business subsidy to Exceed
Packaging at
Consent Agenda - In motion by
Long Term Care Facility Project Committees - City Administrator Prafke recommended the Council
establish committees for selection of an
architect and construction issues should an agreement be reached on
construction of a long term care facility.
Prafke indicated any possible partner in the project would expect to
move forward quickly should an agreement be reached and it would be beneficial
to have committees in place to deal with issues related to the project. Councilmember Brinker volunteered to serve on
the construction issues committee. Mayor
Hawbaker recommended Councilmember Kvamme for the same position. In motion by Gover, seconded by Pfeifer,
Resolution No. 2004-46 entitled “Resolution Establishing Long Term Care
Facility Committees“ was introduced with the Councilmember appointment to be
made at a later date. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-46 is
contained in the City Administrator’s book entitled Council Resolutions 14.
Wastewater Treatment Ponds Biosolids Removal - Public Works Director Giesking recommended Southern
Bushard Subdivision Preliminary Plat - Community Development Director Wille presented the
Planning and Zoning Commission recommendation for approval of the preliminary
plat for Bushard Subdivision. Wille
indicated the lot showed 38 parcels and would be zoned R-2 (one and two family
dwellings). Councilmember Gover questioned
whether
Gustavus Adolphus College Annexation Request - Community Development Director Wille presented the
Planning and Zoning Commission recommendation for approval of a request to
annex 41.3 acres of land located west of the City owned Broadway water tower
site. Wille recommended the property be
zoned as R-3 (multiple family) which includes colleges as permitted uses. Wille also indicated the College had no
imminent plans for development of the property which included the community
garden site. In motion by Brinker,
seconded by Pfeifer, Ordinance No. 363 Second Series entitled “An Ordinance Of
The City Of Saint Peter, Minnesota Annexing Land Owned By Gustavus Adolphus
College Located Within The Town Of Oshawa, Nicollet County, Minnesota Pursuant
To Minn. Stat. 414.033, Subd. 2, Permitting Annexation By Ordinance “ was introduced. Upon roll call, with all in favor, the
Ordinance was declared passed and adopted.
A complete copy of Ordinance No. 363, Second Series is contained in the
City Administrator’s book entitled Council Ordinances 2.
Church of St. Peter Annexation Request - Community Development Director Wille presented the
Planning and Zoning Commission recommendation for approval of a request to
annex approximately 20 acres of land lying directly west of the current church
property. Wille recommended the property
be zoned R-3 (multiple family). Wille
also pointed out that the property was subject to a purchase agreement upon
annexation and the developer had been working with staff to define an extension
of Nicollet Avenue to provide access to the property. In motion by Kvamme, seconded by Brinker,
Ordinance No. 364, Second Series entitled “An Ordinance Of The City Of Saint
Peter, Minnesota, Annexing Land Owned By Church Of Saint Peter Located Within
The Town Of Oshawa, Nicollet County, Minnesota Pursuant To Minn. Stat. 414.033,
Subd. 2, Permitting Annexation By Ordinance“ was introduced. Upon roll call, with all in favor, the
Ordinance was declared passed and adopted.
A complete copy of Ordinance No. 364, Second Series is contained in the
City Administrator’s book entitled Council Ordinances 2.
JOBZ Business Subsidy Policy and Criteria - Community Development Director Wille recommended
adoption of the JOBZ business subsidy policy and criteria which had been
developed by staff based on models from the Minnesota Department of Employment
and Economic Development. Councilmember Kvamme
questioned why the wage criteria had been set at 110% above the poverty level
for a family of four when Exceed Packaging, the first company to take advantage
of the JOBZ legislation in Saint Peter, was paying over 20% higher than the
poverty level rate. Councilmembers
Douglas and Brinker objected to establishing the wage at any level higher than
110%. In motion by Pfeifer, seconded by
Gover, Resolution No. 2004-49 entitled “Resolution Establishing Business
Subsidy Criteria For The Provision Of Job Opportunity Building Zone Benefits “
was introduced. Upon roll call, with all
in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-49 is
contained in the City Administrator’s book entitled Council Resolutions 14.
JOBZ Subsidy Agreement:
Exceed Packaging -
Community Development Director Wille recommended authorization be provided to
enter into a JOBZ subsidy agreement with Exceed Packaging which would provide
it with property tax exemptions, sales tax exemptions, corporate tax deductions
and payroll tax credits among other benefits exceeding $100,000 for a period of
twelve years. In motion by Douglas,
seconded by Brinker, Resolution No. 2004-50 entitled “Resolution Approving Job
Opportunity Building Zone (JOBZ) Tax Exemptions For MS & GS Enterprises And
Exceed Packaging, Inc. Project“ was introduced.
Upon roll call, with all in favor, the Resolution was declared passed
and adopted. A complete copy of
Resolution No. 2004-50 is contained in the City Administrator’s book entitled
Council Resolutions 14.
Senior/Transit Contracts - City Administrator Prafke recommended approval of
contracts with Nicollet County that would provide a cooperative arrangement
whereby the City would pay a portion of the Senior Coordinator’s salary
($1,588/month) in addition to providing office space in the Community Center
and the County would pay the City for transit services for seniors. Prafke indicated the agreement had been
mutually beneficial in the past and provided for additional revenues for the
Transit system. In motion by Gover,
seconded by Kvamme, Resolution No. 2004-51 entitled “Resolution Approving
Execution Of Senior Citizen Contract Between The City And Nicollet County“ was
introduced. Upon roll call, with all in
favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-51 is
contained in the City Administrator’s book entitled Council Resolutions 14.
In motion by Kvamme,
seconded by Brinker, Resolution No. 2004-52 entitled “Resolution Authorizing
Execution Of Transportation Services Contract Between The City And Nicollet
County“ was introduced. Upon roll call,
with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2004-52 is
contained in the City Administrator’s book entitled Council Resolutions 14.
2004 Equipment Certificate Purchases - City Administrator Prafke recommended authorization
be provided to expend $24,871 in equipment certificate funds for upgrade of the
City’s phone systems. Prafke indicated
the phone systems were no longer being supported by NEC and should a problem
occur, it was possible the City would lose all phone service. Prafke indicated the upgrade was not a
budgeted purchase and was being reluctantly recommended due to the need to have
reliable phone service for the Police Department and other City
departments. Public Works Director
Giesking recommended the purchase of an aerator/fountain for the Mill Pond be
authorized in the amount of $7,845.11 to be financed by the equipment
certificate. Giesking indicated the
existing aerator had worn out and the equipment was necessary to control algae
in the pond. In motion by Gover,
seconded by Strand, Resolution No. 2004-53 entitled “Resolution Approving 2004
Equipment Certificate Purchases“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-53 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Emergency Generator Maintenance Program - Public Works Director Giesking recommended the
Council authorize execution of a contract for a five year maintenance program
for the City’s emergency generators.
Giesking indicated a problem in 2003 with the City Hall generator led to
the decision that a regular maintenance program was necessary to ensure proper
operation in times of emergency.
Giesking recommended the quote of Cummins in the amount of $55,538 be
accepted. In motion by Kvamme, seconded
by Pfeifer, Resolution No. 2004-54 entitled “Resolution Authorizing A Five Year
Maintenance Program For Emergency Generators“ was introduced. Upon roll call, with all in favor, the
Resolution was declared passed and adopted.
A complete copy of Resolution No. 2004-54 is contained in the City
Administrator’s book entitled Council Resolutions 14.
Disc Golf Course Request - Public Works Director Giesking presented the Parks and Recreation Advisory Board recommendation for approval of a request to install an 18 hole competitive disc golf course on the south end of Riverside Park near Highway 22. Petitioner Mark Apfelbacher provided background information on the game of disc golf and described the equipment that is necessary for a course. Apfelbacher also indicated that he was working with others to obtain donations for the course and expressed his belief that people would use the course and come to Saint Peter because of the course. Giesking also indicated that Jaraff Industries of Saint Peter had volunteered their equipment to clear the fairways and Barr Engineering had volunteered to provide welding of the baskets as needed. Councilmembers questioned the impact on the course should the area flood and Apfelbacher indicated that the holes would be mapped with a GPS system for ease in reinstallation and the other equipment could be unlocked and removed during flood periods. In motion by Kvamme, seconded by Brinker, Resolution No. 2004-55 entitled “Resolution Authorizing Installation Of A Competition Disc Golf Course In Riverside Park“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed a