THIS SITE CONTAINS MINUTES OF THE SAINT PETER CITY COUNCIL FROM MAY 12, 2003 TO THE END OF 2003

(Minutes prior to this date are available through the City Administrator’s office at City Hall)

 

 

 

MINUTES OF THE SPECIAL CITY COUNCIL MEETING

DECEMBER 15, 2003

 

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the Governor’s Room of the Community Center on December 15, 2003.

 

A quorum present, Mayor Hawbaker called the meeting to order at 5:30 p.m. The following members were present: Pfeifer, Gover, Douglas, Kvamme, Brinker, Wright and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Certificate of Appreciation - Mayor Hawbaker recognized outgoing Councilmember Bob Wright for his service on the Council by the presentation of a Certificate of Appreciation.

 

Public Hearing: $250,000 Business Subsidy Loan - Mayor Hawbaker opened the public hearing on issuance of a $250,000 business subsidy loan to Mark and Geri Steele, dba MS & GS Enterprises, at 5:30 p.m. Community Development Director Wille provided information on the terms of the loan which included a 7.5% interest rate amortized over 20 years with a balloon payment at six months. There being no further speakers, the hearing was declared closed at 5:35 p.m.

 

Public Hearing: $133,000 Business Subsidy Loan - Mayor Hawbaker opened the public hearing on issuance of a $133,000 business subsidy loan to Mark and Geri Steele, dba Exceed Packaging, Inc., at 5:35 p.m. Community Development Director Wille provided information on the terms of the loan which included a 5% interest rate amortized over ten years and first mortgage on the 1.2 megawatt generator. There being no further speakers, the hearing was declared closed at 5:36 p.m.

 

Public Hearing: $100,000 Business Subsidy Loan - Mayor Hawbaker opened the public hearing on issuance of a $100,000 business subsidy loan to Mark and Geri Steele, dba MS & GS Enterprises, at 5:36 p.m. Community Development Director Wille provided information on the terms of the loan which included a 6% interest rate amortized over ten years and a shared first lien on the building with Region Nine Development Commission which was also providing funding for the purchase. There being no further speakers, the hearing was declared closed at 5:37 p.m.

 

Business Subsidy Loans Ratification - Following the public hearings, Community Development Director Wille recommended the Council formally ratify the issuance of three business subsidy loans to Mark and Geri Steele in the amounts of $250,000, $133,000, and $100,000. In motion by Wright, seconded by Douglas, Resolution No. 2003-277 entitled “Resolution Ratifying Adopting Of Resolutions 2003-269, 2004-270 and 2003-271 Providing Revolving Loans To Facilitate Purchase Of An Industrial Building Located At 907 North Swift Street And Purchase Of Equipment“, was introduced. Councilmembers asked that language in the resolution be modified to indicate the Economic Development Authority had recommended approval of the loans and use of revolving loan funds and that approval of the loans was “subject to review of the City Attorney and City Administrator”. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-277 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Public Facilities Loan Approval - Finance Director O'Connell recommended the Council accept the offer of the Minnesota Public Facilities Authority to purchase a $2,240,000 general obligation sewer revenue note to be used for funding the wastewater treatment plant project. O’Connell indicated the interest rate on the loan would be 3.48% amortized over 20 years. In motion by Douglas, seconded by Gover, Resolution No. 2003-278 entitled “Resolution Accepting The Offer Of The Minnesota Public Facilities Authority To Purchase A $2,240,000 General Obligation Sewer Revenue Note Of 2004, Providing For Its Issuance And Authorizing Execution Of A Project Loan Agreement“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-278 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

There being no further business, a motion was made by Pfeifer, seconded by Wright, to adjourn at 5:42 p.m. With all in favor, the motion carried.

 

 

 

MINUTES OF THE CITY COUNCIL MEETING

DECEMBER 8, 2003

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governor’s Room of the Community Center on December 8, 2003.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Gover, Douglas, Kvamme, and Mayor Hawbaker. The following members were absent: Councilmembers Brinker and Wright. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda: - A motion was made by Pfeifer, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Douglas, to approve the minutes of the November 24, 2003 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the November 24, 2003 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Visitors - Mayor Hawbaker welcomed home Police Officer David Arpin, who also serves as a First Sergeant in the Army Reserve, from his service in Iraq. Arpin was home on leave before returning to Baghdad to complete his tour of duty. Arpin addressed the Council to present an American flag which had been flown on September 11, 2003 over Tallil Airbase in Iraq in honor of the City of Saint Peter. Arpin also presented a certificate signed by the crew of the plane which flew “fly bys” past the flag. Arpin thanked his fellow employees for their support of his service in Operation Iraqi Freedom. Mayor Hawbaker thanked Sergeant Arpin for the flag and for his service.

 

Virginia LaFrance, representing an organization called “Friendship Force”, presented Mayor Hawbaker with a gift from the Mayor of Kappiti Coast, New Zealand. LaFrance indicated she had recently visited New Zealand as part of Friendship Force and was fortunate to meet the Mayor. Mayor Hawbaker thanked Ms. LaFrance for her presentation and accepted the gift on behalf of the City.

 

Consent Agenda - In motion by Gover, seconded by Douglas, Resolution No. 2003-260 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-260 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Alley Interceptor Sewer Project Change Order/Final Acceptance - City Administrator Prafke recommended the Council approve the final change order for the alley interceptor project in the amount of $5,784.60, accept the project as completed and authorize final payment to the contractor in the amount of $135,795.44. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-262 entitled “Resolution Approving Change Order #8, Accepting The Project, And Authorizing Final Payment For The Alley Interceptor Sewer Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-262 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

2003 Tax Levy Payable 2004 - Finance Director O'Connell presented her recommendation for adoption of the final 2003 tax levy payable in 2004 in the amount of $1,178,976. In motion by Douglas, seconded by Pfeifer, Resolution No. 2003-263 entitled “Resolution Adopting Final 2004 Tax Levy Collectible In 2004“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-263 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

2004 Budgets Adoption - Finance Director O'Connell recommended approval of the general fund, special revenue funds, debt service funds and capital funds budgets for 2004. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-264 entitled “Resolution Approving Budgets For The General Fund, Special Revenue Funds, Debt Service Funds, And Capital Funds For The 2004 Fiscal Year“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-264 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Rezoning Request: Bakken - Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of a request by Roger Bakken to rezone property at 1720 Old Minnesota Avenue from C-4 to R-3. In motion by Douglas, seconded by Gover, Ordinance No. 354, Second Series entitled “An Ordinance Amending Saint Peter City Code Chapter 11 By Rezoning A Tract Of Land From C-4 (Highway Service Commercial) To R-3 (Multiple-Family Dwelling) District“, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 354, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

Annexation Petition: Schwictenberg - Community Development Director Wille presented the Planning and Zoning Commission recommendation to approve the annexation of 0.6 acres of land owned by Joel Schwichtenberg. Wille indicated Schwichtenberg had petitioned for annexation in order to connect to City water and sewer services. Wille indicated the parcel would be zoned R-3 and that there were three vacant lots south of the property being annexed that would remain outside the City limits. In motion by Pfeifer, seconded by Gover, Ordinance No. 355, Second Series entitled “An Ordinance Of The City Of Saint Peter, Minnesota Annexing Land Located Within The Town Of Traverse, Nicollet County, Minnesota Pursuant To Minn. Stat. 414.033, Subd. 2, Permitting Annexation By Ordinance“, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 355, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

Non-Union, Non-Contract Employee Step Wage Increase - City Administrator Prafke recommended that step increases be provided for non-union, non-contract employees based on pay equity points. In motion by Gover, seconded by Kvamme, Resolution No. 2003-265 entitled “Resolution Authorizing Step Pay Increase For Certain Employees“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-265 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

2004-2005 Union Contracts (Streets, and Parks) - City Administrator Prafke recommended approval of the 2004-2005 union contract for the Parks Division. Prafke indicated the contract called for a 3% increase in wages each year of the contract. In motion by Pfeifer, seconded by Kvamme, Resolution No. 2003-266 entitled “Resolution Approving Execution Of 2004-2005 Contract Between International Union Of Operating Engineers Local No. 70 (Parks) And The City Of Saint Peter“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-266 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

City Administrator Prafke recommended approval of the 2004-2005 Street union contract which called for a 3% wage increase each year of the contract, $0.20 per hour for employees required to have Boiler’s licenses and $0.10 for those having Special Boiler’s licenses. In addition, the Mechanics position had been moved from the Utilities union to the Streets Union. In motion by Douglas, seconded by Kvamme, Resolution No. 2003-267 entitled “Resolution Approving Execution Of 2004-2005 Contract Between International Union Of Operating Engineers Local No. 70 (Streets) And The City Of Saint Peter“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-267 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Sidewalk Use Ordinance - City Administrator Prafke recommended the sunset clause for the use of public property by private individuals be removed and that annual renewals of the permits be required by no later than April 1st each year. In motion by Pfeifer, seconded by Kvamme, Ordinance No. 356 Second Series entitled “An Ordinance Amending The Saint Peter City Code Section 5.12 ‘Licensed Premises’ By Modifying Subdivision 4; And Adopting Reference Saint Peter City Code Chapter 1 And Section 5.99, Which Among Other Things, Contain Penalty Provisions“, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 356, Second Series is contained in the City Administrator’s book entitled Council Ordinances 2.

 

MCCF Loan Application - Community Development Director Wille presented information on Exceed Packaging, a company that wished to purchase the Onan property at 907 North Swift Street. Wille indicated the plastics packaging company was owned by Mark and Geri Steele who currently operate a similar business in Le Sueur and the new business would result in 48 additional full-time equivalent positions at the end of the third year and a payroll in excess of $1.1 million. Wille also informed the Council that the Steele’s wish to apply for a $250,000 loan through the Minnesota Community Capital Fund which would require Council approval and authorization for a credit reserve deposit in the amount of 5% ($12,500) of the loan, which amount would be repaid to the City at the end of one year should all payments be made in a timely manner. In motion by Kvamme, seconded by Gover, Resolution No. 2003-268 entitled “Resolution Authorizing Request For Minnesota Community Capital Fund Approval Of Development Loan To Mark A. And Geri M. Steele, And Related Credit Reserve Deposit“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-268 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Revolving Loan Application: Express Packaging, Inc. - Community Development Director Wille presented the Economic Development Authority recommendation for approval of a $250,000 “bridge” loan to Mark and Geri Steele/MS&GS Enterprises until such time as the MCCF loan was approved. The loan, as recommended by the EDA, would be at 7.5% interest, amortized over 20 years with a balloon at six months, and secured by a promissory note, lien on the property, and life insurance policy on Mark Steele payable to the City. In motion by Kvamme, seconded by Gover, Resolution No. 2003-269 entitled “Resolution Approving $250,000 Revolving Loan To Mark And Geri Steele To Partially Finance Acquisition Of Industrial Building At 907 North Swift Street“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-269 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Community Development Director Wille also presented the EDA recommendation for approval of a $100,000 loan to be used by Exceed Packaging, Inc. for purchase of equipment. Wille indicated the terms of the loan, which was in conjunction with Region Nine Development Commission, included 6% interest, ten year amortization, provision of a lien on the equipment, promissory note and a life insurance policy on Mark Steele payable to the City. In motion by Douglas, seconded by Pfeifer, Resolution No. 2003-270 entitled “Resolution Approving $100,000 Revolving Loan To Exceed Packaging Inc. To Partially Finance Acquisition Of Equipment And Machinery“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-270 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Community Development Director Wille presented the final EDA recommendation for approval of a $133,000 loan to Exceed Packaging, Inc. for purchase of additional equipment and operating capital for the business. Wille indicated the terms of the loan included 5% interest, 10 year amortization, lien on the 1.2 megawatt generator, a promissory note by both Mr. and Mrs. Steele, and a life insurance on Mark Steele payable to the City. In motion by Gover, seconded by Douglas, Resolution No. 2003-271 entitled “Resolution Approving $133,000 Revolving Loan To Exceed Packaging, Inc. To Partially Finance Acquisition Of Equipment/Machinery And To Provide Working Capital“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-271 is contained in the City Administrator’s book entitled Council Resolutions 14. Wille also pointed out that the loans would be impacted by the JOBZ legislation which may require additional Council action and public hearings on issuance of the business subsidies had been scheduled for a special Council meeting on December 15, 2003 as required by State Statutes prior to issuance of funds in excess of $100,000.

 

Nicollet County Library Contracts - City Administrator Prafke recommended authorization be provided for execution of contracts for provision of library services to North Mankato and Blue Earth County. Prafke indicated the approval was contingent upon approval or agreements with North Mankato and Blue Earth County. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-272 entitled “Resolution Authorizing Execution Of Contract For Provision Of Library Services“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-272 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

2003 Budget Fund Transfers - Finance Director O'Connell recommended funds be transferred from the Revolving Loan Fund, the Disaster Revolving Loan Fund and the Permanent Improvement Revolving Fund to the general fund to offset the loss of local government aid. In motion by Gover, seconded by Douglas, Resolution No. 2003-273 entitled “Resolution Authorizing Transfer Of Funds“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-273 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Broadway Avenue Repairs Agreement - City Administrator Prafke recommended authorization be provided for execution of an agreement with the Department of Transportation related to the alley interceptor sewer project. Prafke indicated the 100 block of Broadway Avenue (Highway 99) had been excavated as part of the sewer project and the DOT had allowed the City to not replace concrete which had been discovered as long as the City agreed to pay for repairs should the roadway settle more than one-half inch between the project date and July 1, 2006. Prafke recommended the repair agreement be executed. In motion by Douglas, seconded by Kvamme, Resolution No. 2003-274 entitled “Resolution Approving Agreement With Minnesota Department Of Transportation For Repairs To Broadway Avenue (Highway 99 East Of Minnesota Avenue) If It Settles More Than One-Half Inch In The Next Three Years“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-274 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Safe and Sober Grant Acceptance - Police Chief Peters recommended the Council authorize acceptance of a $3,000 grant from the Minnesota Department of Public Safety “Safe and Sober Challenge”. Peters indicated the grant funds were part of the City’s first place award in the challenge. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-275 entitled “Resolution Authorizing Acceptance Of A Traffic Safety Award“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-275 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

End of Year Accounts Payable - City Administrator Prafke recommended the Council authorize payment of end of year accounts payable after approval by the Mayor, Finance Director and City Administrator. In motion by Pfeifer, seconded by Douglas, Resolution No. 2003-276 entitled “Resolution Authorizing Payment Of End Of Year Account Payables“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-276 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Reports

 

Councilmember Recognition - Mayor Hawbaker recognized outgoing Councilmember Bob Wright for his service on the Council. Hawbaker read a “Certificate of Appreciation” that would be presented to Wright at a later date.

 

Goal Session- City Administrator Prafke indicated the Council had extensive discussion as part of the December 4, 2003 goal session.

 

City Office Holiday Schedule - City Administrator Prafke informed Councilmembers and the public that non-emergency City offices would be closed from 12:00 noon on Christmas eve through Friday, December 26th.

 

Water Fluoridation Award- City Administrator Prafke congratulated the Water Division of the Public Works Department on receipt of a Water Fluoridation Quality Award from the Minnesota Department of Health.

 

There being no further business, a motion was made by Douglas, seconded by Pfeifer, to adjourn at 8:08 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 24, 2003

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governor’s Room of the Community Center on November 24, 2003.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Brinker, Gover, Douglas, Kvamme, Wright and Mayor Hawbaker. The following officials were present: Police Chief Peters and City Attorney Brandt.

 

Approval of Agenda: - A motion was made by Wright, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Gover, seconded by Douglas, to approve the minutes of the November 10, 2003 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the November 10, 2003 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Consent Agenda - Mayor Hawbaker announced the consent agenda was being modified to include the appointment of Beth Kallaus to the Human Rights Commission and Steve Kjellgren to the Parks and Recreation Advisory Boards for the terms 2004-2006 and the bill for Lametti and Sons would be removed from the bill list. In motion by Pfeifer, seconded by Douglas, Resolution No. 2003-247 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-247 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Washington Terrace Subdivision Optional Bids - Mayor Hawbaker expressed opposition to construction of the pedestrian bridge across the detention pond because of the impact on lot prices. Public Works Director Giesking reviewed the four available options for the Washington Terrace Subdivision project which included landscaping ($62,550); sidewalk around the detention basin and mother’s benches ($44,695); sidewalk abutting Gault Park ($27,734); and a pedestrian/bicycle bridge over the detention pond ($78,500). Giesking indicated staff had identified up to $135,000 in funding to finance the optional items and the contractor had agreed to hold the price on the bridge until May, 2004. Community Development Director Wille addressed the Council to indicate lot prices in the subdivision were expected to range from $20,000-$40,000 if the first three options were constructed. Wille also provided information on the need to keep the cost of spec homes under $131,070 to qualify for CASA funding. In motion by Gover, seconded by Pfeifer, Resolution No. 2003-248 entitled “Resolution Regarding Bids For Optional Items For Washington Terrace Subdivision“, was introduced with acceptance of the bids for the landscaping, detention basin walk/benches and Gault Park sidewalks and accepting the contractor’s offer to hold the bridge price until May. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-248 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Community Center Alcohol Policy - Police Chief Peters presented the modified Community Center alcohol use policy. In motion by Douglas, seconded by Brinker, Resolution No. 2003-249 entitled “Resolution Adopting Modified Policy For Alcohol Use In The Community Center“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-249 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Orchard Ridge Development Agreement Assignment - City Attorney Brandt indicated his belief that assignment of the development agreement for the Orchard Ridge Subdivision project from National Housing Alliance to Apple Tree Village of Saint Peter was acceptable based on the language of the original agreement and the fact that Apple Tree Village of Saint Peter LLC was for all purposes, National Housing Alliance LLC. Brandt also indicated the City’s bond counsel, Briggs and Morgan, recommended approval. In motion by Gover, seconded by Brinker, Resolution No. 2003-250 entitled “Resolution Authorizing Assignment Of Development Agreement From National Housing Alliance LLC to Apple Tree Village LLC“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-250 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Easement Vacation Request: Pine Pointe Subdivision - Community Development Director Wille recommended approval of a request to vacate an interior drainage easement between two Pine Pointe lots owned by David Melton. Wille indicated Mr. Melton wished to construct a single family home across the lots. In motion by Pfeifer, seconded by Wright, Resolution No. 2003-251 entitled “Resolution Vacating Interior Drainage Easements Between Lots Three And Four Within Pine Pointe Subdivision No. 3.“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-251 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Request For City Assistance: Chautauqua Event - Ed Wetherill, representing the Chautauqua 2004 Event Committee, provided a description of the proposed event and asked for City assistance with the August, 2004 event in Gorman Park. In motion by Gover, seconded by Wright, Resolution No. 2003-252 entitled “Resolution Approving Request For City Assistance For Chautauqua Event“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-252 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

CSAH 20 Right-of-way Purchase - City Attorney Brandt indicated some changes to the proposed resolution for purchase of right-of-way property and temporary construction easements along the CSAH 20 route. Brandt indicated the purchase from the Pell family actually included both the William C. and William B. Pell families and included not only right-of-way, but storm water detention property as well. Brandt also indicated the temporary construction easements would be purchased for $350 instead of the $1 indicated. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-253 entitled “Resolution Authorizing Execution Of Purchase Agreements And Temporary Construction Easement Agreements For County State Aid Highway 20 Extension Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-253 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

CSAH 36 Revocation - Bolton and Menk engineer Jeff Domras explained the County’s request for revocation of CSAH 36 (Old Minnesota Avenue from Saint Julien to Highway 169) as a County State Aid Highway and transfer of that mileage to the CSAH 20 extension. In motion by Douglas, seconded by Wright, Resolution No. 2003-254 entitled “Resolution Regarding Revocation Of County State Aid Highway Designation For CSAH 36“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-254 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

In motion by Gover, seconded by Wright, Resolution No. 2003-255 entitled “Resolution Regarding Locating, Establishing And Designating Extension Of County State Aid Highway 20“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-255 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Fund Closing Authorization - Police Chief Peters presented Finance Director O'Connell’s recommendation to close out two funds and transfer the remaining balances to other funds. In motion by Wright, seconded by Brinker, Resolution No. 2003-256 entitled “Resolution Authorizing Transfer Of Fund Balances“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-256 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Snow Emergency Routes - Police Chief Peters recommended adoption of an ordinance that would clarify snow emergency routes in light of Council action to rename a portion of North Washington Avenue. In motion by Pfeifer, seconded by Wright, Ordinance No. 353, Second Series entitled “An Ordinance Amending Saint Peter City Code Section 9.10 Subdivision 1 Entitled ‘Snow Emergency’ And Adopting By Reference Saint Peter City Code Chapter 1 And Section 9.99, Which, Among Other Things, Contain Penalty Provisions“, was introduced. Upon roll call, with all in favor, the Ordinance was declared passed and adopted. A complete copy of Ordinance No. 353 is contained in the City Administrator’s book entitled Council Ordinances 2.

 

Non-Union, Non-Contract Employee Cost-of-living Adjustment - Police Chief Peters presented City Administrator Prafke’s recommendation for providing a 1.9% cost-of-living adjustment to non-union, non-contract employees on January 1, 2004 as part of the regular two-step wage adjustment. In motion by Douglas, seconded by Gover, Resolution No. 2003-257 entitled “Resolution Establishing Cost-Of-Living Adjustment For Non-Union, Non-Contract Employees“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-257 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

December Meeting Schedule - Mayor Hawbaker presented the resolution providing for cancellation of the second regular Council meeting in December. In motion by Brinker, seconded by Wright, Resolution No. 2003-258 entitled “Resolution Modifying December Council Meeting Schedule“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-258 is contained in the City Administrator’s book entitled Council Resolutions 14. Police Chief Peters indicated the City Administrator’s intent to also cancel the last workshop in December.

 

Community Center Signage - Police Chief Peters presented a request for authorization to purchase exterior and security signage for the Community Center from Graphic Specialties at a cost of $4,260. Peters indicated the purchase was unbudgeted and would be funded by Community Center reserves. In motion by Gover, seconded by Pfeifer, Resolution No. 2003-259 entitled “Resolution Approving Purchase Of Exterior And Security Signage For Community Center“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-259 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Reports

 

Joint Mankato/Saint Peter Council Workshop- Mayor Hawbaker indicated the discussion at the joint Mankato/Saint Peter Council workshop had been relaxed.

 

City Office Holiday Schedule- Police Chief Peters reminded Councilmembers that non-emergency City offices would be closed for the Thanksgiving holiday on November 27-28th.

 

Council Goal Session Schedule- Police Chief Peters also reminded Councilmembers of the goal session scheduled for December 4th at 3:00 p.m. in the Nicollet Room of the Community Center.

 

New Councilmember Oath Of Office- Police Chief Peters informed the Council that Councilmember-Elect Tim Strand would take the oath of office at the first workshop in January.

 

There being no further business, a motion was made by Wright, seconded by Brinker, to adjourn at 7:49 p.m. With all in favor, the motion carried.

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 10, 2003

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governor’s Room of the Community Center on November 10, 2003.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Brinker, Gover, Douglas, Kvamme, and Mayor Hawbaker. Absent was Councilmember Wright. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda: - A motion was made by Gover, seconded by Brinker, to approve the agenda. With all in favor, the motion carried.

 

Public Hearing: Assessment of Unpaid Utility Charges- Mayor Hawbaker opened the public hearing on assessment of unpaid utility charges at 7:02 p.m. Finance Director O'Connell presented the proposed list of assessments for unpaid utility charges which would be assessed for a one year term at 5.83% interest. There being no further speakers, the hearing was declared closed at 7:05 p.m.

 

Public Hearing: Assessment of Unpaid Miscellaneous Charges- Mayor Hawbaker opened the public hearing on assessment of unpaid miscellaneous charges at 7:05 p.m. Finance Director O'Connell presented the proposed list of assessments for unpaid snow and weed removal charges totaling $390. There being no further speakers, the hearing was declared closed at 7:06 p.m.

 

Public Hearing: Assessment of Costs For Old Minnesota Avenue Water/Sewer Project - Mayor Hawbaker opened the public hearing on assessment of costs for the Old Minnesota Avenue Water/Sewer Project at 7:06 p.m. Finance Director O'Connell presented the list of assessments for charges associated with installation of water and sewer service mains on Old Minnesota Avenue north of Dodd Avenue. Patricia Johnson, 41374 Old Minnesota Avenue, addressed the Council to question whether her assessment would be deferred. O’Connell indicated it would be deferred until such time as the property is annexed, connected to the City water/sewer system, or until five years from the date of the resolution (whichever occurred first). O’Connell also pointed out that well closing costs were included in the Dranttel assessment in error and were to be removed. There being no further speakers, the hearing was declared closed at 7:10 p.m.

 

Approval of Minutes - A motion was made by Pfeifer, seconded by Gover, to approve the minutes of the October 27, 2003 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the October 27, 2003 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

A motion was made by Douglas, seconded by Brinker, to approve the minutes of the November 6, 2003 special City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the November 6, 2003 special City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Visitors- Center Point Energy/Minnegasco representative Mark Novak addressed the Council and presented Fire Chief Windy Block with a check for $2,500 as part of a grant program for communities Center Point provides service to. Block indicated the funds would be used to purchase defibulators to be used for the Fire Department and one for use in the Community Center.

 

Consent Agenda - In motion by Brinker, seconded by Douglas, Resolution No. 2003-236 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-236 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Assessment Of Unpaid Utility Charges- Finance Director O'Connell recommended adoption of the assessment roll of unpaid utility charges. In motion by Pfeifer, seconded by Kvamme, Resolution No. 2003-237 entitled “Resolution Adopting Assessment For Unpaid Charges For Municipal Utilities And The Writing Off Of Bad Debt Utility Charges“, was introduced. Upon roll call, Councilmembers Pfeifer, Kvamme, Gover, Douglas and Mayor Hawbaker voting aye, Councilmember Brinker voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-237 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Assessment Of Unpaid Miscellaneous Charges- Finance Director O'Connell recommended adoption of the assessment roll for unpaid miscellaneous (snow and weed removal) charges. In motion by Pfeifer, seconded by Kvamme, Resolution No. 2003-238 entitled “Resolution Adopting Assessment For Unpaid Snow And Weed Removal“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-238 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Assessment Of Costs For Old Minnesota Avenue Water/Sewer Project - Finance Director O'Connell recommended adoption of the assessment roll for charges associated with water and sewer installation on Old Minnesota Avenue north of Dodd Avenue. O’Connell again pointed out that four of the properties would have the assessments deferred until annexation, connection to the City’s system or five years had passed from the date of the resolution. In motion by Kvamme, seconded by Gover, Resolution No. 2003-239 entitled “Resolution Adopting Old Minnesota Avenue Water And Wastewater Improvement Assessments“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-239 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Electric Generation Plant Warranty - Public Works Director Giesking reviewed the proposed costs for purchase of an extended warranty for the engines and generators at the electric generation plant and for purchase of maintenance contracts for the wastewater treatment plant, north lift station and the electric generation plant. Giesking and City Administrator Prafke provided information on the actual cost versus projected costs and how each contract would be funded. Councilmember Kvamme questioned whether the generators at the hospital and Community Center would be covered under a maintenance contract. Giesking indicated maintenance of those units was being done in-house. In motion by Pfeifer, seconded by Brinker, Resolution No. 2003-240 entitled “Resolution Approving Purchase Of Extended Warranty And Maintenance Contract For Generators At Electric Generation Plant, Wastewater Treatment Plant, And (North) Union Lift Station“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-240 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Revolving Loan Request: Hunter Hardwoods - Community Development Director Wille presented the Economic Development Authority recommendation to approve a $40,000 revolving loan to Greg Schettler (dba Hunter Hardwood, Inc.) for construction of a new building on Dodd Avenue. Wille indicated the loan would be amortized over twenty years with a seven year balloon at 3.5% interest. Wille also pointed out the loan would be due and payable should the business relocate outside the City limits and four full-time equivalent jobs would be created by the expansion of Mr. Schettler’s business. In motion by Gover, seconded by Brinker, Resolution No. 2003-241 entitled “Resolution Approving $40,000 Revolving Loan To Greg Schettler (Hunter Hardwood, Inc.)“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-241 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

2004 City Attorney Contract - City Administrator Prafke presented the Finance Committee’s recommendation for approval of the proposed 2004 City Attorney contract. Prafke indicated the only substantive change in the contract was a $5.00 per hour increase in the wage rates of the City Attorney and Assistant City Attorney. In motion by Kvamme, seconded by Gover, Resolution No. 2003-242 entitled “Resolution Approving Execution Of 2004 Legal Services Contract“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-242 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Jefferson Avenue Parking - City Administrator Prafke indicated the Council had previously discussed a petition submitted by Pine Pointe residents requesting “no parking” restrictions on West Jefferson Avenue from the south entrance of the college to the western City limits. Mayor Hawbaker asked for consideration of an idea put forth at workshop by Councilmember Kvamme which provided for “no parking” restriction on the south side of West Jefferson Avenue from Valley View Drive to Scholarship Way. In motion by Kvamme, seconded by Gover, Resolution No. 2003-243 entitled “Resolution Regarding Petition For Parking Restrictions On Jefferson Avenue“, was introduced with the “no parking” language recommended by Councilmember Kvamme. Upon roll call, Councilmembers Pfeifer, Kvamme, Gover and Mayor Hawbaker voting aye, Councilmembers Brinker and Douglas voting nay, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-243 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Washington Terrace Construction Engineering - Public Works Director Giesking recommended Bolton and Menk be retained to provide construction engineering services for the Washington Terrace Subdivision project for a “not to exceed” cost of $83,000. In motion by Gover, seconded by Kvamme, Resolution No. 2003-244 entitled “Resolution Authorizing Bolton and Menk To Provide Construction Engineering Services For Washington Terrace Subdivision Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-244 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Fire Department By-laws Adoption - City Administrator Prafke presented the Fire Department recommendation for adoption of modified by-laws. Prafke pointed out that City Code regulations require Council approval of the by-laws and if the Council approved the by-laws, the document would become effective January 1, 2004. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-245 entitled “Resolution Approving Modified Fire Department By-Laws“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-245 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Reports

 

Joint Mankato/Saint Peter Workshop Session - City Administrator Prafke reminded Councilmembers of the joint Mankato City Council/Saint Peter City Council workshop on November 18th at 6:00 p.m. in the Governor’s Room.

 

Wastewater Treatment Plant Project - City Administrator Prafke indicated the wastewater treatment plant was expected to be online in December and a tour would be scheduled for Councilmembers in the near future. Public Works Director Giesking reported the public would notice no changes when the plant goes online.

 

Executive Session - In motion by Douglas, seconded by Brinker, Resolution No. 2003-246 entitled “Resolution Calling For Closed Session“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-246 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

The Council adjourned to closed session in the Traverse des Sioux room at 8:01 p.m. to discuss Utility Union negotiations. The Council returned to open session at 8:15 p.m.

 

There being no further business, a motion was made by Douglas, seconded by Pfeifer, to adjourn at 8:17 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE SPECIAL CITY COUNCIL MEETING

NOVEMBER 6, 2003

 

Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Saint Peter was conducted in the City Hall Conference Room D on November 6, 2003.

 

A quorum present, Mayor Hawbaker called the meeting to order at 5:00 p.m. The following members were present: Pfeifer, Brinker, Gover, Wright, Douglas, Kvamme, and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Canvass Of Election Results - In motion by Pfeifer, seconded by Wright, Resolution No. 2003-235 entitled “Resolution Canvassing 2003 Municipal Election Returns“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-235 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

There being no further business, a motion was made by Douglas, seconded by Gover, to adjourn at 5:02 p.m. With all in favor, the motion carried.

 

 

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 27, 2003

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governor’s Room of the Community Center on October 27, 2003.

 

A quorum present, Mayor Hawbaker called the meeting to order at 7:00 p.m. The following members were present: Pfeifer, Brinker, Gover, Wright, Douglas, Kvamme, and Mayor Hawbaker. The following officials were present: City Administrator Prafke and City Attorney Brandt.

 

Approval of Agenda: - A motion was made by Wright, seconded by Gover, to approve the agenda. With all in favor, the motion carried.

 

Approval of Minutes - A motion was made by Douglas, seconded by Gover, to approve the minutes of the October 13, 2003 regular City Council meeting. With all in favor, the motion carried. A complete copy of the minutes of the October 13, 2003 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 17.

 

Visitors- Minnesota Department of Employment and Economic Development representative Gerry Wenner, presented the Council with the City’s e-commerce certification in recognition of the City’s dedication to e-commerce readiness and integration of e-commerce with economic development activities. Mayor Hawbaker thanked Mr. Wenner and DEED Commissioner Matt Kramer for the certification.

 

Consent Agenda - In motion by Wright, seconded by Brinker, Resolution No. 2003-228 entitled “Resolution Approving Consent Agenda“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-228 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Washington Terrace Subdivision Final Plat- Community Development Director Wille presented the final plat of Washington Terrace Subdivision and indicated the street names had been modified to reflect Council discussion at the previous workshop session. City Administrator Prafke reviewed the proposed layout of the utilities, sidewalk and trees in the street right-of-ways. In motion by Pfeifer, seconded by Gover, Resolution No. 2003-229 entitled “Resolution Accepting Final Plat Of Washington Terrace Subdivision“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-229 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Washington Terrace Subdivision Bid Award- City Administrator Prafke recommended the bid for construction of public improvements in Washington Terrace Subdivision be awarded to Southern Minnesota Construction in the amount of $1,524,604.50. Prafke indicated the recommended award did not include the optional items such as landscaping, pedestrian bridge, and concrete walks around the detention pond and Gault Park which would be considered at a later date once lot prices had been reviewed. In motion by Pfeifer, seconded by Wright, Resolution No. 2003-230 entitled “Resolution Awarding Bid For Washington Terrace Subdivision Project“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-230 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Refuse Contract Bid Award- City Administrator Prafke recommended the City accept the alternate bid of Waste Management for the City’s residential refuse collection at $5.89 per residence per month. Prafke pointed out that the alternate bid included collection of recyclables twice a month rather than once a week and provision of a 60 gallon curbie for recyclables. Prafke further indicated that the contract would require a public information campaign to inform residents of the changes in the recycling program. Councilmember Gover questioned whether collection of recycling twice a month would create problems during the periods with a three week interval. Prafke indicated the three week periods would only occur twice a year. In motion by Wright, seconded by Brinker, Resolution No. 2003-231 entitled “Resolution Awarding Bid For City Refuse Hauling Contract“, was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2003-231 is contained in the City Administrator’s book entitled Council Resolutions 14.

 

Facilities Advertising Policy- City Administrator Prafke recommended adoption of a facilities advertising policy which would regulate advertising in and on City facilities to ensure that no visitors to the facilities feel unwelcome. In motion by Gover, seconded by Pfeifer, Resolution No. 2003-232 entitled “Resolution Establishing Facilities Advertising Policy“, was introduced. Upon roll call, Councilmembers Pfeifer, Wr